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Home My WebLink AboutMINUTES - 12051995 - C28 '0: BOARD OF SUPERVISORS Contra • y 0 l� .1• FROM: JOAN V/ SPARKS, DIRECTOR ;,�•�' ;• Costa COMMUNITY SERVICES DEPARTMENT County GATE: November 22, 1995 ° N SUBJECT: APPROVAL OF APPLICATION FOR CERTIFICATION OF COMMUNITY SERVICES CHILD DEVELOPMENT DIVISION PROGRAMS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director or her designee to re-apply to the California State Department of Education for continued funding of current Child Development Division contracts in the amount of$3,420,244 from July 1, 1996 to June 30, 1997. Il. FINANCIAL EWPACT: The amount of funds being requested in this Application is $3,420,244. No County funds are required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: Once every three years, agencies are required to reapply for contracts to continue their programs. California Department of Education Management Bulletin No. 95-22 cites Title 5, California Code 3 of Regulations, Div. 19, Chapter 1, Article 5, Sect. 18010 as its authority for this practice. The agencies are then also required to complete a continued funding application request in order to renew their contract every year with the Department of Education for maintenance purposes (i.e., updates with regard to changes in calendar days of operation). The Child Development Division provides service to 700 families with low incomes. Without the Department of Education's continued funding, services to these families would be disrupted and the Community Services Department's ability to meet the familie's needs seriously impacted. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAR OMMITTEE APPROVE OTHER SIGNATURE(S)- ACTION IGNATURES:ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. WACT: Joan Sparks, 313-7350 CC: CAO ATTESTED J, -4 �`Q^^ �'�0^ �� s CSD PHIL BATCHELOR.CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY % ,DEPUTY M082 (10/88) INCOMING FUNDS NARRATIVE STATEMENT FORMAT Approval of Application for Certification of Community Services Child Development Division Programs from July 1, 1996 to July 30, 1997 1. PROJECT/PROGRAM TITLE. Application for Continued Funding of Child Development Programs. 2. FUNDING AGENCY. California Department of Education/Child Development Division will fund the entire cost of this program. 3. SUBMITTAL STATUS. This is an application for continued funding of contracts the Community Services Department's Child Development Division (Division) currently has with the State Department of Education (State). The contracts are as follows: #IVCB-5013 for Title IV-A, #GCTR-5032 for General Child Care, and #GPRE-5018 for State Preschool. The State expects these three contracts to be combined into one for fiscal year (FY) 1996-97. 4. PROPOSED TERM. July 1, 1996 through July 30, 1997. If approved, the contract will be renewed annually until either the County or the State decides to terminate it. 5. CURRENT FUNDING. The combined total of the three contracts is $3,329,353, but is adjusted to $3,420,244 to reflect the 2.73 percent cost of living adjustment (COLA) adopted in the State Budget for FY 1995-96. No County funds are required. 6. FUTURE FUNDING. Division contract programs are under the Proposition 98 funding umbrella which guarantees a certain level of monies similar to those for public school's Kindergarten through 12th grade programs. The County will be refunded annually for Division contract programs contingent upon compliance with quality standards and contract funding terms and conditions. 7. BUDGET SUMMARY. Items for this year have already been entered into the County's Budget System and are part of the 1995-96 County's Budget. Adjustment is necessary to reflect the 2.73 percent COLA passed by the State Legislature in June 1995. (Budget attached.) J 8. STAFFING REQUIREMENTS. No new staffing is required. 9. PROGRAM NEED. The Community Services Department operates the largest center-based child care and development system in the County. While it operates nine centers providing subsidized services to 700 children, it still has an extensive waiting list for each center. A recent study by the County Child Care Task Force indicates that only 1,909 or 6.7 percent of the 28,257 children eligible for subsidized child care are receiving service. Further, of the 5,659 State Preschool eligible children in the County, only 1,164 or 20.5 percent are receiving such service. 10. RELATIONSHIP TO OTHER PROGRAMS. These three child development contracts provide 25.6 percent of the total funding for the Community Services Department. In addition, the contracts provide a major portion (approximately 60 percent) of the food reimbursement that supports the Department's Child Nutrition Division that provides services to children in both Head Start and Child Development programs. Child care and development programs affect the total County budget by enabling working parents to maintain their financial independence and by supporting their child care and development needs during job training. 11. PROJECT GOALS. The goal of these contracts is (1) to provide funding for quality child care and development centers for young children that enables parents to work or attend training, promoting family self-sufficiency and (2) to provide educationally appropriate child development activities that develop healthy children who are ready to succeed in later schooling. 12. STATED OBJECTIVES. • Maintain the operation of nine child care and development centers. • Maintain the structure that supports collaboration between the Contra Costa Community College District and the other five delegate agencies providing child development services. • Maintain coordination, collaboration, and integration of services among the Department, other County Departments, and other agencies in the County and State serving low-income families and children. 13. ACTIVITY SUMMARY. These contracts provide funds for the operation of nine general child care and State Preschool Centers: General child care programs provide child development services 11 hours per day, 251 days per year. State Preschool provides child development services three hours per day, 175 days annually. In total, 700 children of income-eligible families are served. The State Department of Education mandates that the programs provide an educational environment, staffed with trained instructors to assist with the positive development and support of children and their parents' efforts for self- sufficiency. 14. EVALUATION METHOD(S). This program is evaluated annually through a Self-Review using the Exemplary Program Standard as required by the State Department of Education. Once every three years, the programs are monitored by the State Department of Education for quality of service and contract compliance. Fiscal management and contract compliance is evaluated annually through an external audit conducted by an independent certified public accountant. 15. POTENTIAL CONTROVERSIAL ISSUES. In the past five and a half years of County operation, Child Development Division programs within the Community Services Department have raised no public controversy. The Department does not foresee any controversy. Four Children's Centers have been in continuous operation for over 50 years. The Department predicts controversy only if funding were discontinued. 10 9,+ � CHILD DEVELOPMENT DIVISION tMtz State Preschool) , (� 4.l 7. � + AMENDED BUDGET STATEMENT (incl 2.73° increase) FISCAL YEAR 1995-96 FILENAME: BUD96mtz Sub—Object Org No Adjusted Budget] 1011 Permanent Salaries 1822 $8,913 1823 4,443 1825 42,999 0 0 0 0 0 0 0 1011 Total F777777tS6,355 1013 Temporary Salaries $0 0 0 0 0 0 0 0 1013 Total $0; 1014 Permanent Overtime 1014 Total $:0. 1015 Deferred Comp Cty Contrib tion $0 1015 Total $0: 1042 FICA 1822 $682 1823 340 1825 3,817 0 0 0 0 0 0 0 0 0 Total .,...8...4 1044 Retirement Expense 1822 $1,271 1823 794 1825 6,676 0 0 0 0 0 0 0 0 Total $8 74i u 1060 Employee Group Ins 1822 $1,067 1823 735 1825 9,578 0 0 0 0 0 0 0 0 Total $;11,379:; F. 1063 Unemployment Ins _.. _. .............__....... 1063 Total . 1070 Workers Comp Ins 1822 $89 1823 44 1825 499 0 0 0 0 0 0 0 0 ................................. .......... 1070 Total 633:; ..............................................: 1081 Labor Recd/Provided 1081 Total $0 1000 Object Total $81,948 2100 Office Expense 1825 $1,400 0 0 0 0 0 0 0 0 0 0 2100 Total $.1:,40:0: 2102 Books Periodicals 1802 $0 ............................................... 2102 Total 2110 Cdrrimunications $0 1825 350 0 0 0 0 0 0 0 0 0 2110 Total 2111 Tel Exchange Service 1825 $815 0 0 0 0 0 0 0 0 0 0 ............................................... 2111 Total $81 S 2130 2130 Total $0 2131 $0 2131 Total $0 2140 2140 Total 2150 Food 1822 $0 1824 15,077 0 0 0 2150 Total $15,077 2170 Household Expense $0 1824 500 0 0 0 0 0 0 0 0 2170 Total $5Q0 2200 $0 2200 Total 2250 Rents &Leases—Equipt 1825 $300 ............................................... 2250 Total $ 00; 2262 Bldg Occupancy Costs 1822 $0 1825 10,787 0 0 0 0 0 0 0 0 0 2262 Total $:104787; 2270 Maintenance — Equipt 1825 $150 0 0 0 0 0 0 0 0 0 0 2270 Total $150 2281 $0 0 0 :..L_ 0 0 0 0 0 0 0 0 2281 Total $Q 2284 Requested Maintenance 1825 $270 0 0 0 0 0 0 0 0 0 0 ............................................... 2284 Total 2301 Auto Mileage Employees 1822 $670 0 0 0 0 0 0 0 0 0 0 2301 Total $670:; 2303 $0 0 0 0 0 0 0 0 0 0 0 2303 Total $.0.. 2310 Prof/Spclzd Services 1822 $3,180 1825 406 0 0 0 0 0 0 0 0 0 2310 Total 2315 Data Processing Service 1825 $141 2315 Total $141; 2477 Ed Supplies 1822 $491 1825 5,512 0 0 0 0 0 0 0 0 0 ..................._ ........... 2477 Total $6,OQ4..; 2479 Other Spec Dept Expenses 1822 $445 1825 200 0 0 0 0 0 0 0 0 0 2479 Total $648: 2490 $0 0 0 - 0 0 0 0 0 2490 Total $0 2000 Sub—object Total $40,694> 3505 $0 0 0 0 0 0 0 0 3505 Total 3515 $0 0 0 0 0 0 0 0 3515 Total $0 3530 $0 0 0 0 0 0 0 0 - .. ................ 3530 Total _.:: :...... :.:.:..._. ..............._.........__. .. 3000 Sub—object Total .. $U 5022 Intrafund Transf Services 1824 $2,285 5022 Total 5000 Object Total $2,285 1821 Org Unit Total $124,927 9431 1824 $15,500 9431 Total $15;500 9432 1822 $16,808 1823 6,356 1824 2,363 1825 83,900 9432 Total $109;427; 1821 Org Unit Total $124;927 Net County Cost $0 CHILD DEVELOPMENT DIVISION (General & IVA) i' AMENDED BUDGET STATEMENT (incl 2.73% increase) FISCAL YEAR 1995-96 FILENAME: BUD96gen Sub—Object Org No Adjusted Budget 1011 Permanent Salaries 1802 $253,287 1803 25,225 1805 102,151 1806 113,688 1807 241,095 1808 247,155 1809 86,407 1810 349,644 1811 335,359 1812 77,062 ..................................................... 1011 Total 31,83;1,073:; 1013 Temporary Salaries 1802 1803 1804 1805 $13,962 1806 12,868 1807 12,868 1808 12,868 1809 48,877 1810 21,078 1811 10,131 1812 10,138 ..........................................-I....... 1013 Total ";$142;79`1 .................... 1014 Permanent Overtime 1802 1805 1806 1807 1808 1809 1810 1811 1812 ..................................................... 1014 Total $0 1015 Deferred Comp Cty Contrib tion 1802 $0 1015 Total $U> 1042 FICA 1802 $19,377 1803 1,929 1804 0 1805 8,883 1806 9,681 1807 19,428 1808 19,892 1809 10,349 1810 28,361 1811 26,430 1812 .6,671 Total $:1;5:.1.:;002; 1044 Retirement Expense 1802 $30,395 1803 1,947 1804 0- 1805 12,258 1806 13,643_ 1807 28,932 1808 29,658 1809 10,369 1810 41,957 1811 32,334 1812 9,248 ........................................... Total $210,739:: 1060 Employee Group Ins 1802 $34,073 1803 3,622 1804 0 1805 8,127 1806 9,484 1807 27,766 1808 28,636 1809 15,417 1810 44,852 1811 40,544 1812 11,389 Total 1063 Unemployment Ins 1802 1803 1804 1805 1806 1807 1808 1809 1810 1811 1812 .... ......................... 1063 Total $.0; 1070 Workers Comp Ins 1802 $2,533 1803 253 1804 0 1805 1,021 1806 1,137 1807 2,411 1808 2,472 1809 864 1810 4,234 1811 3,353 1812 770 1070 Total $19,048; 1081 Labor Recd/Provided 1802 1804 1081 Total $0 1000 Object Total $2,578,563 2100 Office Expense 1802 $10,586 1803 0 1804 13 1805 1,125 1806 1,125 1807 1,125 1808 1,125 1809 1,125 1810 1,125 1811 1,125 1812 1,125 2100 Total 19F59:... ; 2102 Books Periodicals 1802 $1,000 2102 Total 2110 Communications 1802 $2,650 1.803 0 1804 0 1805 600 1806 600 1807 600 1808 600 1809 600 1810 600 1811 600 1812 600 2110 Total 2111 Tel Exchange Service 1802 $9,163 1803 0 1804 0 1805 728 1806 728 1807 728 1808 728 1809 728 1810 728 1811 728 1812 728 ............................................ 2111 Total 2130 Small Tools& Instr. 1802 1806 2130 Total $0 2131 Minor Equipment 1802 $1,074 ......................._ ...... 2131 Total 2140 Medical & Lab Supplies 1803 400 1811 2140 Total $4D0 2150 Food 1802 $0 1804 215,000 1805 0 1807 0 1808 0- 2150 Total 2170 Household Expense 1802 $0 1804 30,000 1805 0 1806 0 1807 0 1808 0 1809 0 1810 0 1811 0 1812 0 ........................................... 2170 Total $3q,g00 2200 Memberships 1802 $2,000 2200 Total 2251 Computer Software Cost 1802 $1,000 ........................................... 2251 Total $1,0.00;. 2262 Bldg Occupancy Cost 1802 $26,915 1803 0 1804 0 1805 16,846 1806 27,250 1807 39,239 1808 44,895 1809 15,494 1810 54,262 1811 35,560 1812 22,739 2262 Total $283 200: 2270 Maintenance— Equipt 1802 $0 1803 0- 1804 0 1805 89 1806 89 1807 87 1808 87 1809 87 1810 87 1811 87 1812 87 2270 Total $700 2281 Maintenance of Bldgs 1802 $0 1803 0 1804 0 1805 375 1806 375 1807 375 1808 375 1809 375 1810 375 1811 375 1812 375 ............................................ 2281 Total $3 000 2284 Requested Maintenance 1802 $0 1803 0 1804 0 1805 814 1806 814 1807 814 1808 814 1809 814 1810 810 1811 810 1812 810 2284 Total $8,500:1 2301 Auto Mileage Employees 1802 $6,000 1803 0 1804 0 1805 460 1806 460 1807 460 1808 460 1809 460 1810 459 1811 459 1812 459 2301 Total $9,6771 2302 Use of Vehicle 1802 $0 2302 Total $0 2303 Other Travel Employees 1802 $8,000 1803 0 1804 0 1805 870 1806 870 1807 870 1808 869 1809 869 1810 869 1811 869 1812 869 2303 Total 2310 Prof/Speclzd Services 1802 $76,480 1803 500 1804 0 1805 11,034 1806 11,034 1807 11,034 1808 11,034 1809 11,035 1810 16,929 1811 11,033 1812 8,032 2310 Total $168,145; 2315 Data Processing Service 1802 $2,000 2315 Total $2FOOU 2477 Ed Supplies 1802 $70 1803 284 1804 0 1805 2,474 1806 8,464 1807 8,610 1808 7,583 1809 7,371 1810 6,072 1811 9,229 1812 3,742 ....._......._................_.... 2477 Total 2479 Other Special Dept Exp 1802 $6,610 1803 0 1804 0 1805 2,099 1806 2,099 1807 2,099 1808 2,099 1809 2,099 1810 2,099 1811 2,648 1812 2,099 2479 Total • 2490 Misc Services& Supplies 1805 $80 1806 80 1807 80 1808 80 1809 80 1810 80 1811 79 1812 79 2490 Total 2000 Sub—object Total 3505 Retire Oth LT Debt 1805 $150 1806 150 1807 150 1808 150 1809 150 1810 150 1811 150 1812 150 3505 Total 3515 Int on Oth LT Debt 1805 $19 1806 19 1807 19 1808 19 1809 19 1810 19 1811 18 181216 ...............__.. .. _ .... 3515 Total .......;':.....$1.50;: 3530 Taxes&Assessments 1805 $19 1806 19 1807 19 1808 19 1809 19 1810 19 1811 18 1812 18 ........................................... 3530 Total 3000 Sub—object Total 5022 Intrafund Transf Services 1804 $340,959 5022 Total $34q,9S9 5000 Object Total $340,959 1801 Org Unit Total $3,780,197 9431 ST Aid Food/Milk Subvent 1804 $375,000 9431 Total $375,000` 9432 St Aid SEOO Programs 1802 $493,213 1803 34,160 1804 210,972 1805 176,554 1806 205,644 1807 384,020 1808 394,589 1809 208,382 1810 555,634 1811 494,278 1812 153,171 9432 Total $3;310 81 9435 Misc St Aid 1802 $0 1805 7,630 1806 8,833 1807 14,789 1808 17,029 1809 5,226 1810 19,175 1811 17,661 1812 4,037 9435 Total $94,380; 1801 Total $3�78Q,1:97 Net County Cost $0