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Home My WebLink AboutMINUTES - 12051995 - C18 TO: BOARD OF SUPERVISORS FROM: GARY T. YANCEY Contra DISTRICT ATTORNEY o; �• Costa DATE: NOVEMBER 17, 1995 County SUBJECT: Use of Excess SEIF Revenue Fund for "Statewide Automated Child Support System" (SACSS) SPECIFIC REQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. Authorize the release of $72,630 from the reserve/designation in the District Attorney's Family Support/Excess SEIF Revenue Fund (FUND 112800) into the fund balance in Fund 112800, District Attorney Family Support/Excess Revenue. 2 . Approve appropriation and revenue adjustments for the advance purchase of Statewide Automated Child Support System (SACSS) equipment. FINANCIAL IMPACT: NONE. The total cost of $72,630 will be offset by Federal Funding at $62,893 which is the "enhanced funding" rate of 90% for SACSS equipment and $9,737 from the District Attorney Family Support/Excess SEIF Revenue Fund. The Excess SEIF Revenue Fund may be spent only on the child support enforcement program of the District Attorney. Additionally, the Legislature passed Chapter 847, AB 2621, which requires that any funds deposited in the Excess SEIF Revenue Fund must be spent within two years of receipt of the funds. If the funds are not spent by the County on the Family Support Division by those dates the balance will revert to the STATE. CONTINUED ON ATTACHMENT: -YES: SIGNATURE- -RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF B D CO I EE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON December -5, 1995 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERIFY THAT THIS IS A TRUE _.UNANIMOUS(ABSENT V ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPTERVISORS ON THE DATE SHOWN. Gayle Graham, Senior Deputy D.A. Contact: Director, Family Support ATTESTED December 5, 1995 Cc: Renee Goldstein, District Attorney's Office PHIL BATCHELOR,CLERK OF THE BOARD OF Patricia Foster, D.A. Family Support SUPERVISORS AND COUNTY ADMINISTRATOR BY , DEPUTY REASONS FOR RECOMMENDATIONS/BACKGROUND: The District Attorney, Family Support Division is mandated to convert to the Statewide Automated Child Support System (SACSS) in October 1996 . Prior to conversion we must review all of our, over 62,000, cases and extract and/or update needed data. We must also prepare payment histories and interest calculations on about 30,000 of these cases. The advance equipment is needed to assist District Attorney Family Support staff in performing these tasks . CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would cause the District Attorney Family Support Division to be unprepared to electronically convert to the Statewide Automated Child Support System (SACSS) . Such inability would cause the County additional expense in trying to manually convert to SACSS and would cause undue delays in the conversion process . Additionally, the Legislature passed Chapter 847, AB 2621, which now requires that any money accrued in the Family Support Excess SEIF Revenue Fund be spent within two years of receipt of the funds. If the funds are not spent by the County Family Support Division by that time the money will revert to the STATE. AUDITOR-CONTROLLER USE ONLY -CONTRA COSTA COUNTY Fled/•L APPROVAL NEEDED BY: C.18 APPROPRIATION ADJUSTMENT 12-05-1995T/C 2 7 BOARD OF SUPERVISORS ElCO'JNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY - FAMILY SUPPORT BU #0245 ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE 100 100 I I 2892 4951 Office Equipment and Furniture ' 72,630100 I 0990 6301 Appropriable New Revenue I 729630100 0990 6301 Reserve for Contingencies 72,630100 I i 1 I I I I I 1 I I 1 � I I I I 1 I I I 'I I ( I I 1 I I I I � I I i I � I TOTALS I i 72 630100 145,260 !00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To provide appropriations to cover costs of By: _ Date �1 2i 4S' automated equipment in preparation for the DA 11� COUNTY ADMINI&TRATOR Family Support Statewide Automated Child Support System (SACSS). By: 0, � Dat BOARD OF S PERVISORS YES:Supervisors Rogers, Smith, DeSauln er and Bishop N0: None Absent: Supervisor Torlakson DA Chief of PMI Batchelor,Clof f e Boatel of ��(,t(- Admin. & Plan. «b/4.r SIGNATURE TITLE DATE By: Date T 2.-05—T 9 5 APPROPRIATION Q P00,322,3Z ADJ. JOURNAL NO. (N 129 Rev.2/8 ) SEE INSTRUCTIONS ON REVERSE SIDE AUDIT -CONTROLLER USE ONLY CONTRA COSTA COUNTY FINl.L APPROVAL NEEDED BY. C.18 APPROPRIATION ADJUSTMENT r711 12-05-1995 T/C 27 BOARD of SUPERVISORS CJ'JNTY ADMINISTRATOR accoDNT CODING BUDGET UNIT: DA REVIIWE EXCESS SEIF FUND 112800 BU #0250 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION SUB-ACCOUNT <ECREASE INCREASE 100 100 1 1 0250 3565 Contributions to other funds 1 721630100 I ' I 1 I I I I I I I ' i I I I ' t ' I I I I I I I 1 I ' I � I 1 � I I 1 I I I I I 1 I I I TOTALS 1 72,630 !00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To transfer prior year Excess SEIF Funds to the By:� Date Z s General Fund Budget Unit 0245 to cover costs of COUNTY ADMINIS OR automated equipment in preparation for the District By: Date Attorney Family Support Statewide Automated Child Support System (SACSS). BOARD 0'F SUPERVISORS YES:Supervisors Rogerj, Smith, DeSauln'er N0: ana Bishop None Absent: Supervisor Torlakson I Batchelor, 1le of the Board of DA Chief of and Ad 'R Admin. & Plan. -"" - SIGNATURE TITLE DATE By: Dame 12-05-19 5 APPROPRIATION ADJ. JOURNAL NO. (M 129 Rev.2/88 SEE INSTRUCTIONS ON REVERSE SIDE .CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY - FAMILY SUPPORT BU #0245 ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 100 10 I 2892 9967 Contribution from other funds 72,630100 I 1 1 , I 1 I 1 I 1 1 I r I 1 I 1 I I I I I I I I I I I I I i I i I 1 I TOTALS 72,630 :001 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: Date To reflect transfer of funds from Fund 112800 � J/= / Excess SEIF funds from prior years. COUNTY ADMINIS R By:, Dot BOARD OF SUPERVISORS YES: Supervisors Rogers, Smith, DeSauln er , and Bishop N0: None 7 � DA Chief of Absent: Supervisor Torlakson i1 a�lq`� phis Batchelor, Clerk of the Etrd of l 14& Admin I & Plan. SIGNATURE TITLE GATE yrs and County Administrator By: Date - 95 REVENUE ADJ. R A00 c�3 JOURNAL NO. . v CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: DA REVENUE EXCESS SEIF FUND 112800 BU #0250 ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 100 101 I I 0250 8981 Fund Balance Available 72,630100 I I r I I , I � I a I 1 I � r I � I a I I I i ( I I I I I I I I I I I I i I I TOTALS 72,630 ,00 I APPROVED EXPLANATION OF REQUEST ' AUDITOR-CONTROLLER To allow appropriation from prior year By: _Date 1112zlq fund balance. COUNT ADMINIST OR By: Date BOARD OF SUPERVISORS YES: Supervisors Rogers, Smith, DeSauln'er and Bishop N0: None Absent: Supervisor Torlakson-,, i DA Chief of Admin. & Plan. ftNaatchdor, Clerk of the Board of SIGNATURE TITLE DATE .j1pe vhn and AdminigmfOr AIL4t ey: Dote Z— — 95 REVENUE ADJ. RA00 ,� J JOURNAL NO.