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Home My WebLink AboutMINUTES - 12191995 - D2 TO: BOARD OF SUPERVISORS Contra FROM: Finance Committee, Tom Torlakson I'` '} Costa Jeff Smith s County l' y DATE: f?r `- December 19, 1995 <��Kr SUBJECT: ADDING EXEMPT POSITION FOR SHERIFF'S DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. APPROVE the introduction of the ordinance excluding the class of Secretary to the Undersheriff from the Merit system, included as Attachment A. 2. APPROVE the position adjustment request establishing the class, adding one position and canceling a Secretary Advanced Level position, included as Attachment B. BACKGROUND: Finance Committee On December 5, the Board of Supervisors referred this issue to the Finance Committee. On December 18,the Finance Committee discussed this item and identified that the proposal would add an increased cost of$12 per year. Also,the Health Services Department has two exempt position. The Committee suggested that the largest Departments have more latitude on such matters. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM TEE APPROVE- OTH� - SIGNATURE(S): Tota Torlakson f Smith ` ACTION OF BOARD ON December 19 , 1995 APPROVED AS RECOMMENDED X OTHER IT IS BY THE BOARD ORDERED that recommendations 1 and 2 are APPROVED: AND Ordinance No. 96-3 is INTRODUCED, __readin,g, waive]-,_ and-. Jan1bary-"9 fr 1,9 9 6 is SETa.Ebb adoption of same. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED December 19 , 1995 Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF CC: Phil Batchelor SUPERVISORS AND COUNTY ADMINISTRATOR Undersheriff Puss Pitkin Leslie KnightCL Jim Hicks BY 0 DEPUTY Page 2 Findings Each Department Head in Contra Costa County is authorized one Exempt Executive Secretary to handle the most confidential, sensitive material which emanates from the Appointing Authority in recognition of the principle that the top executive in a department needs to have the flexibility to select a confidential secretary with which they can establish an effective working relationship. Often exempt secretaries are privy to confidential, controversial information about issues involving such areas as labor-management relations, litigation, staffing and disciplinary actions and must represent the Department Head's position and interests when interacting with others. In the largest department (Health Services), there are two Exempt Executive Secretary positions. The Contra Costa Fire District has three Exempt Executive Secretaries as a result of the Fire District consolidation which is currently being reviewed by administrative staff in the Fire District. The Office of the Sheriff is the third largest County department. With the cuts in Sheriffs management personnel over the past several years, the Sheriff has reorganized his top command staff. The Sheriff previously had three Assistant Sheriff positions. Secretarial duties for these Assistant Sheriffs were accomplished through the Merit System class of Secretary-Advanced Level. Within the previous organization, these three Assistant Sheriffs were at a level below the Sheriff, and Secretary-Advanced Level was an appropriate class to accomplish the secretarial duties for the Assistant Sheriff. In 1995, the Sheriff canceled his three Assistant Sheriff positions and created the Undersheriff position. The Sheriff has delegated the day-to-day operation of the department to the Undersheriff who is now responsible for the entire department. As a result of the reorganization,the Sheriff and Undersheriff are in the same "box" of the organizational chart. They work on the same issues together; one acts when the other is absent; and they "run" the department as a two person "team". Consequently,they have the same needs for handling confidential, sensitive material and having a secretary with whom they have that same discreet relationship. The establishment of this class allows the Sheriff and Undersheriff needed flexibility in filling this position. FISCAL IMPACT This position would be created by canceling a vacant Secretary-Advanced Level position(incumbent retired); establishing an Exempt Secretary to the Undersheriff classification and adding a position. There is no layoff list for Secretary-Advanced Level. Consequently,the establishment of the exempt class of Secretary to the Undersheriff will have no impact on any laid-off Secretary-Advanced Level employees. Exempt positions are allocated the management benefits package which is absorbable within the Sheriff s Department budget. There are no increased salary costs. ORDINANCE NO. 95 - (Excluding the Secretary to the Undersheriff from the Merit System) The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I: Section 33-5.311 of the County Ordinance Code is amended to exclude the secretary to the undersheriff from the merit system to read: 33-5.311. District Attorney and sheriff. (a)Investigators, detectives and others, paid from the special funds furnished to the district attorney and sheriff under Government Code Sections 29400 f£ and 29430 ff., are excluded. (b) In the district attorney's office, the district attorney program assistant-exempt class, senior deputy district attorneys-exempt, district attorney chief of inspectors-exempt, special counsel, and special detectives, are excluded and are appointed by the district attorney. (c) In the sheriff s department, the undersheriff and three commanders are excluded and are appointed by the sheriff-coroner. (d) The secretary to the undersheriff is excluded and is appointed by the sheriff-coroner. (Ords. 95- § 1, 95-34, § 1, 87-16, 85-55 §2, 85-29 § 2, 81-70, § 2, 81-32 §1[4], 81-29, 80-70, 74-72 § 2, 73-9 § 9: former §§ 32-2.610, .602(5, 6): prior code § 2413 (e, f): Ords. 70-47, 1032, 939, 325 § 4). SECTION 11: EFFECTIVE DATE. This ordinance becomes effective 30 days after passage and within 15 days of passage shall be published once with the names of the supervisors voting for and against it in the ,a newspaper published in this County. ORDINANCE NO. 95- Page 2 PASSED ON by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: PHIL BATCHELOR, Clerk of the Board and County Administrator By Board Chair [SEAL] EVL:E (November 27, 1995) ORDINANCE NO. 95- POSITION ADJUSTMENT REQUEST NO. q3 ,. DATE Department No./ COPERS Action ReqEstartment ablish Estaroish the class o -Sener cget retalry to= the Un2ersher fnit No. 0255 Org 00at. salary ley e15 C5-1737_:_(.$2580 _Mb :a�- _ one osi.t�o cancel �Secretar dvar�ced Leve �t on #25-9.59 at salary level TM-1586 2449-3135 -_____.,Proposed ec iveDate: Classification Questionnaire attached: Yes ❑ No WCost is within Department's budget: YesO No❑ Total One-Time Costs (non-salary) associated with request: $ 0 .Estimated total cost adjustment (salary/benefits/one time: -Q- Total annual cost $ 0 Net County Cost $ 0 to �o Total this FY $ N.C.C. this FY $ 10C3 C�p SOURCE OF FUNDING TO OFFSET ADJUSTMENT Department must initiate necessary adjustment and submit to CAO. � ..Use additional sheet for further explanations or comments. -� or Department ea .c -- REVIEWED BY CAO AND RELEASED TO HUMAN SERVICES DE T Deputy County Adminisfrafor Date LmllmAu__orsn"Rr-Fs.-nF-PARTMENT RECOMMENDATION DATE 10/31/95 Establish the exempt class of Secretary to the Undersheriff at salary level C5-1737 ($2580-3136) and add one position; cancel Secretary Advanced Level position #25-959 at salary level TM- 1586 ($2449-3135). Amend Resolution 71/17 establlsbimp positions and resolutions allocating classes to the Basle/Exempt salary schedule. --T — Effective: Kl Day following Board Action. ❑ (Date) or 1r a Human Resources COUNTY ADMINISTRATOR RECOMMENDATION N - DATE: / V Approve Recommendation of Director of Human Resources 13 Disapprove Recommendation of.Director of Human Resources = -❑ Other: rCounty minis ra off!' ;BOARD OF SUPERVISORS ACTION: Phil Batchelor Clerk of the Board of Supervisors Adjustment AP PR VED 6' ❑ and 10ty Administrator :"DATE: �D p�,� }�i�jq� =BY: ° APPROVAL OF THIS ADJUSTMENT CONSTITUTES A 'PERSONNEL/SALARY RESOLUTION AMENDMENT 'POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s) as follows: PM (M347) Rev 5/1/95 / I Y ,�. CONTRA COSTA COUNTY OFFICE OF THE COUNTYADMINISTRA TOR 651 Pine Street, 10th Floor Martinez, CA 94553 Telephone: 646-4094 DATE:. December 19, 1995 TO: Board of Supervisors _44* , r. FROM: Tony Enea, Staff to Finance Committee SUBJECT: FINANCE COMMITTEE ACTION ON ESTABLISHING AN EXEMPT POSITION IN THE SHERIFF'S DEPARTMENT The Finance Committee reviewed the above referenced issue and deferred action until it's December 18 meeting. Therefore, a report will not be prepared until Monday afternoon or Tuesday morning. A four-fifths vote will be required to take this issue up on December 19 pursuant to the Better Government ordinance. TE:cm cc: Phil Batchelor 1 i r