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Home My WebLink AboutMINUTES - 12191995 - C84 AV �•b`1' TO: BOARD OF SUPERVISORS ° n - z. Contra FROM: JOAN V. SPARKS, DIRECTOR Costa COMMUNITY SERVICES DEPARTMENT •. a < < �T DATE: December 4, 1995 � � ° County SUBJECT: APPROVAL OF RENEWAL CONTRACT #38-337 WITH ABC SECURITY SERVICES, INC. FOR SECURITY GUARD SERVICES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director, or her designee, to execute on behalf of the County, Renewal Contract #38-337, effective January 1, 1996, to exercise the option to renew Contract #CS 931202 with ABC Security Services, Inc. with a payment limit of $45,000 for the period January 1, 1996 through December 31, 1996. The total payment limit for the 36- month period from January 3, 1994 through December 31, 1996 is $131,800. II. FINANCIAL IMPACT: This contract is included in the Community Services Department's FY 1995-96 budget and will be included in the proposed 1996/97 budget. It is funded by Head Start and Child Development and no County match is required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: ABC Security Service, Inc. was awarded a contract for the period from January 3, 1994 through December 31, 1994 as the result of a Request for Proposal for Security Guard Services dated October, 1993. The Request for Proposal was incorporated into the contract and included a paragraph allowing renewal or extension for additional 12-month periods at rates mutually agreed upon by County and Contractor, but not to exceed the increase in the Bureau of Labor Statistics consumer price index for the San Francisco Area for the twelve-month period immediately preceding the contract renewal period. On December 20, 1994 the Board approved an amendment to the contract to extend the contract through December 31, 1995 and increase the payment limit to $86,800. Renewal Contract #38-337 continues security guard services to protect the safety and well-being of children, staff, parents and volunteers at several Head Start and Child Development facilities in West County. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAIih OMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON 19 9 q,5 APPROVED AS RECOMMENDED _.,� OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CNACT: Joan Sparks, 313-7350 CC: CAO ATTESTED�Qa°^^^ 9 CSD PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR DG BY ,DEPUTY M382 (10/88) la Contra Costa County Number 38-337 Standard Form 1/87 RENEWAL CONTRACT Fund/Org# 1429 (Purchase of Services) Account #-23 10 1. Contract Identification. Other # Department: Community Services Subject: Security Guard Service 2. Parties. The'County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: ABC Security Services, Inc. Capacity: Corporation Taxpayer ID # 942816005 Address: 1822. Embarcadero, Oakland, California 94606 3. Term. The effective date of this Renewal Contract is January 1, 1996 and it terminates December 31, 1996 unless sooner terminated as provided in the Prior Contract identified below. 4. Payment Limit. County's total payments to Contractor under this Renewal Contract shall not exceed $ 45,000 5. Prior Contract. By this Renewal Contract the parties agree to continue the Prior Contract hereby being renewed, the provisions of which are incorporated herein,usubject to the provisions of Sections 3, 4 and 9 hereof. Prior Contract Number: CS931202 Term: January 3, 1994 - December 31, 1994 Amendment #1 to Prior Contract Effective: September 21, 1994 Amendment #2 to Prior Contract Term: January 1, 1995 - December.31, 1995 6. County's Obligations. .County shall pay Contractor as described in the Payment Provisions of the Prior Contract, subject to all the terms and conditions contained therein. 7. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan of the Prior Contract. 8. General and Special Conditions. This Renewal Contract is subject to the General Conditions and Special Conditions (if any) of the Prior Contract. 9. Additional Provisions. This Renewal Contract is subject to the Additional Provisions (if any) attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Prior Contract, or any amendments thereto. 10. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By Chairman/Designee Deputy CONTRACTOR By By (Designate business capacity A) (Designate business capacity B) Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. Contra Costa County Standard Form(Rev. 1/95) - APPROVALS/ACKNOWLEDGMENT Number 38-337 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By By Designee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA ) On , before me, (insert name and title of the officer), personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. (Seal) Signature ACKNOWLEDGMENT(by Corporation, Partnership,or Individual) (Civil Code§1189) ADDITIONAL PROVISIONS Number 38-337 County and Contractor agree to modifications to Prior Contract #CS 931202 (as modified by Amendment #1 and Amendment#2) as set forth below effective January 1, 1996, while all other parts of said Contract remain unchanged and in full force and effect: 1. Payment Amounts. Payment Provisions Paragraph 1. (Payment Amounts)subparagraph b. (per unit rate) is hereby modified effective January 1, 1996 to read as follows: "Patrol Guard with vehicle: Straight Time Rate: $15.54 per hour Overtime Rate: $16.79 per hour Stationary Guard: Straight Time Rate: $10.81 per hour Overtime Rate: $14.61 per-hour" 2. Payment Limits. The payment limits under the Prior Contract, Contract Amendments, and this Renewal Contract are as follows: Payment Limit For the period from 1/03/94 - 12/31/94: Prior Contract CS 931202 $. 35,000 Amendment #1 (Effective 9/21/94) + 10,000 Total $ 45,000 For the period from 1/01/95 12/31/95: Amendment #2 (Effective 1/01/95) $ 41,800 For the period from 1/01/96 - 12/31/96: Renewal Contract # 38-337 45,000 Total 36-month Payment Limit $ 131,800 3. Request for Proposal Modification. Attachment 4 of the Request for Proposal is hereby replaced with a new Attachment 4 (Calendar Year 1996 Rates) which is attached hereto and incorporated herein by reference. 4. Required Audit. If Contractor is funded by $25,000 or more in federal grant funds in any fiscal year from any source, Contractor shall provide to County at Contractor's expense an audit conforming to the requirements set forth in the most current version of Office of Management and Budget Circular A-133. If Contractor is funded by $25,000 to $100,000 in federal grant funds in any fiscal year from any source, Contractor shall arrange for conduct of the federally-required audit biennially and shall submit the audit to County in the time, form, and manner required by the most current version of Office of Management and Budget Circular A-133 and by County. If Contractor is funded by $100,000 or more in federal grant funds in any fiscal year from any source, Contractor shall arrange for the federally-required audit annually and shall submit the audit to the County in the time, form, and manner required by the most current version of Office of Management and Budget Circular A-133 and by County. Contractor is solely responsible for arranging for the conduct of the audit, and for its cost, and County may withhold the estimated cost of the audit or 10 percent of the contract amount, whichever is larger, or the final payment,from Contractor until County receives the audit from Contractor. Initials• Contractor County Dept. ,• p CALENDAR YEAR 1996 RATES Attachment 4 RATE FOR GUARD WITH VEHICLE PROPOSED HOURLY (CHARGEABLE) RATE DETAIL An hourly billing rate should be shown which reflects all direct and indirect costs incurred which will be charged the County for one security guard. Please note the County holidays stated in Part C, Section II . . If the Department is open on days that are holidays for your company and would result in additional costs, this should be reflected in your final rate. Ex enditure.Categories Regular Time Overtime 7. 25 10. 88 Hourly wage rate aid to guard Benefits FICA . 55 . 83 SDI . 30 .46 SUI . 25 . 38 l Worker's Comp . 96 . 96 Health Insurance FR . 94 . 94 Uniform allowance N/A N/A Vacation and holidays . 15 . 15 Other FUTA .45 .67 Sub-total 10. 85 15- 27 Wage rate +'benefits Equipment and Training 3. 17 N/A Administration 1 . 16 1 . 16 Profit . 36 . 36 TOTAL HOURLY (CHARGEABLE) RATE 15. 54 16. 79 _ -1- /4-0/Z CY � 9 �� CALENDAR YEAR 1996 RATES Attachment 4 RATE FOR STATIONARY GUARD r PROPOSED HOURLY (CHARGEABLE) RATE DETAIL An hourly billing rate should be shown which reflects all direct and indirect costs incurred which will be charged the County for one. security guard. Please note the County holidays stated in Part C, Section II . If the Department is open on days that are holidays for your company and would result in additional costs, this should be reflected. in your final rate. Expenditure Categories Regular Time Overtime Hourly wage rate - 6. 25 9. 38 aid to guard Benefits .48 . 72 FICA SDI . 26 . 39 SUI . 22 . 33 Worker's Comp . 83 . 83 Health Insurance FR . 94 . 94 Uniform allowance N/A N/A Vacation and holidays . 13 . 13 Other FUTA . 39 . 58 Sub-total 9. 50 13. 30 Wage rate + benefits Equipment and Training N/A N/A N/A Administration 1 . 0 0 1 . 00 Profit . 31 . 31 10. 81 14. 61 - TOTAL HOURLY (CHARGEABLE) RATE X996 -2-