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HomeMy WebLinkAboutMINUTES - 12191995 - C107 . V HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA ' TO: BOARD OF COMMISSIONERS FROM: Richard J. Martinez,Executive Director DATE: December 19, 1995 SUBJECT: AUTHORIZATION TO EXECUTE A CONTRACT BETWEEN THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA AND BAYO VISTA CHILD AND FAMILY CENTER, INC. FOR RENOVATION OF HEAD START FACILITY ON HOUSING AUTHORITY OWNED PROPERTY IN RODEO SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa to execute a certain Contract between the Housing Authority of the County of Contra Costa(Housing Authority)and Bayo Vista Child and Family Center, Inc. (BVCFC)for the Authority to remodel the bathrooms at the Head Start facility located in the Administration Building of the Bayo Vista Public Housing Development in Rodeo, CA for a fee of $38,500 to be provided by BVCFC. IL FINANCIAL IMPACT: None III. REASONS FOR RECOMMENDATION/BACKGROUND With the help of the Housing Authority, Bayo Vista Child and Family Center, Inc. (BVCFC)applied for a Federal Department of Health and Human Services(HHS)Administration for Children and Families(ACF) 1995 Supplemental Grant Award of One Time Only Program Improvement Funds for the renovation of the Head Start facility administered by BVCFC at the Authority's Administration Building. In November 1995, BVCFC was awarded$38,500 to cover the cost to remodel only the bathroom area of their facility. The Authority has incorporated this bathroom remodel work within the larger scope of work for the handicap alterations to be done at the Administration Building in order to more efficiently complete all needed work. It was agreed that the Housing Authority should enter into a contract(Exhibit A)with BVCFC for the portion of the work which is covered by BVCFC's $38,500 AFC grant. The remainder of the handicap alterations work will be funded through the Housing Authority's Comprehensive Grant Program. According to HHS regulations,the ACF grant funds must be obligated by December 31, 1995 and expended by March 31, 1996. It is anticipated that the bathroom remodel work will be completed within budget by the March 31, 1996 deadline. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not to authorize the execution of the Contract, Bayo Vista would lose this funding and the necessary bathroom remodel work for its Head Start facility at Bayo Vista and the Housing Authority would not be able to complete all handicapped alterations requ-irre�d for this facility. CONTINUED ON ATTACHMENT: YES SIGNATURE-j RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON December 19, 1995 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A _X_UNANIMOUS (ABSENT none ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED December 19, 1995 PHIL BATCHELOR, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY, �,, ,DEPUTY EXHIBIT"A" CONTRACT BETWEEN HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA AND BAYO VISTA CHILD AND FAMILY CENTER INC. L Parties This Contract is by and between the Housing Authority of the County of Contra Costa, a public body, corporate and politic(CONTRACTOR)and the Bayo Vista Child and Family Center, Inc., a California corporation (AGENCY), who mutually agree and promise as follows: 2. Term The effective date of this Contract is and it terminates March 31, 1996, unless sooner terminated as provided herein. 3. Termination This contract may be terminated prior to the termination date stated in Section 2 above only by the mutual written agreement of CONTRACTOR and AGENCY. 4. Agency Obligations In consideration of CONTRACTOR's provision of services as described below, AGENCY shall pay CONTRACTOR the sum of$38,500. At AGENCY's option, said sum shall be paid either: (a)no later than 30 days following the effective date of this Contract; or(b) in three equal installments,the first due on or before February 15, 1996,the second due on or before March 15, 1996, and the final payment due on or before April 15, 1996, covering all work completed by March 31, 1996. AGENCY shall notify CONTRACTOR of the payment option selected on the effective date of this Contract. Under no circumstances shall the total payment limit of$38,500 be exceeded. AGENCY's payments to CONTRACTOR under this Contract shall be from the funds received by AGENCY through the federal Department of Health and Human Services Administration for Children and Families (ACF) 1995 Supplemental Grant Award of One Time Only Program Improvement Fund. 5. Contractor's Obligations _ CONTRACTOR shall remodel the children's and adult bathrooms in the Head Start facilities as per H&Y Architects' drawings, dated October 6, 1995, and specifications for the renovation. This work shall include the janitorial closets and chemical cleaner storage cabinet in the bathroom area. Should CONTRACTOR fail to substantially complete this work by March 31, 1996,there will be no further obligation to either party. 6. Indemnification CONTRACTOR agrees to indemnify, defend, save, protect and hold harmless AGENCY from and against the CONTRACTOR's share of any liability, cost or expenses caused by the direct, active negligence of the CONTRACTOR or its employees. 7. Notices All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the CONTRACTOR shall be addressed to: 1 Richard J. Martinez,Executive Director Housing Authority of the County of Contra Costa Box 2759 Martinez, CA 94553 Notices to the AGENCY shall be addressed to: Pat Hilliard, Executive Director Bayo Vista Child and Family Center,Inc. San Pablo Dam Road El Sobrante, CA 94803 8. Independent Contractors This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship between the parties or any other person of agent, servant, employee, partnership,joint venture or association. 9. Entire Agreement This Contract contains the entire agreement between the parties hereto and all prior understandings or agreements, oral or written, of whatsoever nature regarding this matter are superseded by this Contract and are hereby abrogated and nullified. This Contract may be modified or amended only by a written document executed by the Executive Director of the Housing Authority of the County of Contra Costa, or his designee, on behalf of the CONTRACTOR and by the AGENCY 10. Signatures. AGENCY warrants that it is a corporation duly organized and existing under the laws of the State of California,that it is authorized to enter into this Contract and that the person signing this Contract on behalf of the Agency are officers of the AGENCY authorized to do so. The signatures below attest the parties' agreement hereto. AGENCY: CONTRACTOR: BAYO VISTA CHILD AND FAMILY HOUSING AUTHORITY OF THE CENTER, INC. COUNTY OF CONTRA COSTA By: By: Executive Director By: Date: Date: Approval by County Community Services: By: g:bayocont.doc