HomeMy WebLinkAboutMINUTES - 12121995 - C52 117
TO: BOARD OF SUPERVISORS 280-9601B.4.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
8E. L
DATE: DECEMBER 12, 1995 .X -°' Contra
SUBJECT: REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK- Costa
DANVILLE JUDICIAL DISTRICT COURTS BUILDING, 640 ,' ?'\' .;4o County
YGNACIO VALLEY ROAD, WALNUT CREEK °ds
Iq COUN i I
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on September 12, 1995
pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the Walnut Creek-
Danville Judicial District Courts Building, 640 Ygnacio Valley Road, Walnut Creek.
II. FINANCIAL IMPACT
Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property
Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance
Policy over $50,000.00.
III. BACKGROUND
A. On Monday, August 28, 1995, the Walnut Creek-Danville Judicial District courts building at 640 Ygnacio
Valley Road, Walnut Creek was severely damaged by fire, rendering the buildings unusable. The building
houses four courtrooms and support functions. Furniture and files were damaged or destroyed.
B. On September 12, 1995, the Board 1) confirmed that an emergency exists, 2) authorized to the General
Services Director to proceed in the most expeditious manner to repair the fire damage and to provide
temporary facilities as required to maintain County operations while repairs are made, and 3) declared that
the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act.
On October 10 and 24, 1995, and November 7 and 28, 1995 the Board determined that there was a need
to continue the emergency action.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: 0*6&m�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON December 12, 1995 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT ---------- )
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division
Lease Management ATTESTED December 12 1995
Accounting P BA ELOR,CLERK OF THE BOARD OF
File:PD280-9601/A.5 I ORS AND C NTY AD IST TOR
County Administrator's Office
Risk Management
County Counsel
Mt.Diablo Judicial District(Via A.D.) BY
RH:ls 2R01 S16B.WPD Page 1 of 2 M382 (10/88)
REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK-DANVILLE 280-9601/B.4.1
JUDICIAL,DISTRICT COURTS BUILDING,640 YGNACIO VALLEY ROAD, December 12, 1995
WALNUT CREEK
C. The Director of General Services retained Paul Davis Commercial Restoration of Benicia("PDS")
to mitigate damage and restore the building contents, to remodel vacant space in the County office
building at 2020 North Broadway, Walnut Creek, and to repair and reconstruct building elements
damaged or destroyed by the fire. The Director of General Services also retained Nakahara and
Nakahara, Architects, to prepare plans for reconstruction of the burned second floor'areas at 640
Ygnacio Valley Road. A contract effective August 28, 1995 for the building remodeling and
reconstruction work was executed and a blanket purchase order was issued to PDS for the other
services related to fire damage mitigation and contents restoration.
D. The remodeling at 2020 North Broadway was accomplished within eight days after the fire to provide
temporary housing for the court functions displaced by the fire at 640 Ygnacio Valley Road.
E. Building contents at 640 Ygnacio Valley Road were removed and cleaned or stored for restoration.
Although the fire occurred on the second floor,the first floor was damaged by smoke. The first floor
was cleaned and sealed, damaged finishes were replaced, and the traffic/small claims court on the first
floor was reoccupied within 14 days of the fire. The remainder of the floor was occupied seven days
later.
F. The second floor reconstruction is now substantially complete. Full occupancy is expected to occur
during the week of December 11, 1995.
G. Smoke damaged files and furniture were cleaned and stored in temporary trailers on site. Most of
the files and furniture have been moved back into the building. After the rest of the files and furniture
have been returned to the building and the second floor is occupied, the trailers will be removed.
H. Remaining work in progress includes elevator modifications and an entrance ramp to provide access
for the disabled. This work is required for code compliance triggered by the fire damage structural
repair. This work is expected to be completed by mid-December.
I. The second floor occupants are being housed in temporary locations until the second floor restoration
is complete. While the temporary locations will permit limited, short term conduct of municipal court
operations or services, those operations and services are impaired and will be impaired until the
second floor is repaired and can be occupied again.
J. To halt the work in progress so that bids for remaining work can be solicited in the normal manner
would delay second floor occupancy. Consequently, it is necessary for the Board to continue the
emergency action of September 12 so that County operations and services can be fully restored in
the shortest possible time.
2RO1S16B.WPD
RH:Is
Page 2 of 2
TO: BOARD OF SUPERVISORS PD200-9601B.4.1
FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES
DATE: DECEMBER 12, 1995 T Contra
Costa
SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE, 725 COURT ST., Qoa
MARTINEZ&MT.DIABLO TUDICIAL DISTRICT COURT FACILITIES AT
County
1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995
pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County
Courthouse at 725 Court Street,Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive
and 2970 Willow Pass Road, Concord.
II. FINANCIAL IMPACT
Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property
Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance
Policy over $50,000.00.
III. BACKGROUND
A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt.
Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road,
Concord, were severely damaged by fire, making the buildings unusable. Also, furnishings and files were
damaged or destroyed. 725 Court Street houses courts and support functions, County Clerk-Recorder
offices and District Attorney offices. The other sites house courts and support functions.
B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2)
delegated authority to the General Services Director to proceed in the most expeditious manner to repair
the fire damage and to provide temporary facilities as required to maintain County operations while repairs
are made, 3) directed the General Services Director to make reports to enable the Board to review the
emergency actions and to determine that there is a need to continue the action, and 4) declared that the
project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On
October 10 and 24, 1995, and November 7 and 28, 1995, the Board determined that there was a need to
continue the emergency action.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: &AkkQQ)J&
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON December 12, 1995 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT ------------ )
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: General Services Department
Architectural Division ATTESTED December 12, 1995
Lease Management -
Accounting PHI R,CLERK OF THE BOARD OF
File:PD225-9603/A.5;PD225-9604/A.5;PD250-9618/A.5 IPE ORS AND COUNTY AD IS AT
County Administrator's Office
Risk Management
County Counsel
Mt.Diablo Judicial District(Via A.D.) BY
Superior Court(Via A.D.)
2A01 S10B.WPD RH:Is Page 1 of 2 M382 (10/88)
REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601B.4.1
MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT DECEMBER 12, 1995
1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD
C. Immediately after the fire, the Director of General Services provided temporary accommodations for
occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of Benicia("PDS")
to mitigate damage and restore the building contents, and to repair and reconstruct building elements
damaged or destroyed by the fire. A contract effective September_ 14, 1995 was executed for building
demolition and reconstruction work at 725 Court Street, Martinez, and 2970 Willow Pass Road, Concord,
and blanket purchase orders were issued to PDS for the other services related to fire damage mitigation and
contents restoration. A contract effective September 14, 1995 was executed by PDS for building demolition
at 1950 Parkside Drive, Concord. Also, a consulting services agreement was issued to O'Brien-Kreitzberg,
Inc. for project management and inspection services, effective October 9, 1995, for all the fire damage
projects.
D. Document preservation and restoration and other emergency work continues at all sites.
1. Cleaning and sorting of files which were simply coated with soot was substantially completed by PDS.
2. A contract with Document Reprocessors was executed for restoration or copying of remaining files which
were soaked, burned, scorched or more heavily damaged by smoke.
3. The Director of General Services is leasing space at 636 Ward Street and at 628 Escobar Street to house
the document restoration process which is being conducted by Document Reprocessors. The restoration
process is expected to take another four to six months.
4. Damaged files have been stored, sorted or treated in trailers at each site. More than half of the trailers
around 725 Court Street were removed by November 10, 1995 and the remaining trailers at all sites
should be removed within a week or two, as soon as remaining files can be moved to the leased buildings
on Ward Street and on Escobar Street, where file restoration is continuing.
E. At 725 Court Street, contractors have completed all cleaning and the building is being reoccupied as follows:
1. The District Attorney reoccupied the fourth and fifth floors during the week of October 9, 1995.
2. The third floor courts were occupied during the week of October 23, 1995.
3. The second floor courts, except for Rooms 212 and 214, were occupied the week of October 29, 1995.
Rooms 212 and 214 were occupied November 13, 1995.
4. The first floor, except for the Clerk-Recorder's area was occupied the week of November 6, 1995.
5. A consulting services agreement with George Miers and Associates, Architects, was issued. Plans for
reconstruction and remodeling of the burned Clerk-Recorders office were completed by the consulting
architect. A construction contract effective October 27, 1995 with William Dahn Construction was
executed for reconstruction of the Clerk-Recorder's area. Reconstruction is expected to be completed
by the end of January, 1996.
F. At 2970 Willow Pass Road, demolition of damaged building elements, cleaning and reconstruction of the
roof and exterior walls have been completed. A contract effective October 27, 1995 with RGM and
Associates, Inc. has been executed for reconstruction of the building interior and work has started. The
courtroom is expected to be completed and ready for occupancy during the week of December 11, 1995
and all other work is expected to be completed by the end of December.
G. At 1950 Parkside Drive, demolition and cleaning were completed. The remaining crawl space and floor
structure will be protected from the weather and secured from unauthorized entry until use of the property
has been determined.
H. The county services which are still displaced by the fire damage continue to function in temporary
accommodations. They cannot continue to use these temporary accommodations without impairing the
continued conduct of county operations or services. Also, damaged files must be sorted and restored before
county services can return to normal. Therefore, it is necessary to continue the emergency action previously
taken by the Board in order to complete the cleaning, restoration and reconstruction in the shortest time
possible. To halt the continuing work and solicit open competitive bids to complete the work would greatly
prolong the process and extend the impaired conduct of county operations and services.
2AO1S10B.WPD
RH:ls
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