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HomeMy WebLinkAboutMINUTES - 12121995 - C26 TO: BOARD OF SUPERVISORS Contra r' FROM: Leslie T. Knight, Director of Human Resources a; Costa DATE: December 12, 1995 v County SUBJECT: Suspension of Competition SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION RECOMMENDATION Acknowledge receipt of report on Suspension of Competition and direct appointment. BACKGROUND Section 502, Suspension of Competition, provides that the Director of Human Resources may suspend competition and authorize a direct appointment to merit system positions where use of competitive examination procedures are impractical. It also requires that a report of these suspensions of competition giving the reason(s) shall be reported to the Board of Supervisors. In accordance with the above regulations, I am authorizing the following direct appointment: Name Classification Department Date Reason Debbie K. Rubio Account Clerk- Health Services 01/03/95 Rehabilitation Experienced Level Program Patricia Harris Clerk-Experienced Social Service 02/06/95 Rehabilitation Level Program Amy Mitchell Clerk-Senior Level Social Service 02/24/95 Rehabilitation Program CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON --December 12. 1995 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT none t AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: CONTACT: Leslie T. Knight (6-4064) ATTESTED December 12. 1995 Human Resources Department PHIL BATCHELOR,CLERK OF THE BOARD OF County Administrator SUPERVISORS ANgOUNTY ADMINISTRATOR Social Service Health Services Auditor-Controller BY A" 'I ,DEPUTY M382 (10/88) S_._L Contra ? . -� Human Resources s Department Costa Administration Building County `'°s;•- cotiK- 651 Pine Street a Martinez,California 94553-1292 DATE: November 27, 1995 TO: Phil Batchelor, County Administrator FROM: Leslie T. Knight, Director of Human Resource By: Eileen K. Bitten, Assistant Director of Pers LC,4'V SUBJECT: Agenda Item - Report of Suspension of Competition by Director of Human Resources The following suspensions of competition and direct appointments during 1995 were authorized by the Director of Human Resources as provided for in the Personnel Management Regulations Section 502, as part of the disability program: Debbie K. Rubio from the class of Secretary-Journey Level to Account Clerk- Experienced Level in the Health Services Department effective January 3, 1995. Patricia Harris from the class of Eligibility Work Specialist to Clerk-Experienced Level in the Social Service Department effective February 6, 1995. (Ms. Harris retired from her position September 30, 1995.) Amy Mitchell from the position of Clerk-Senior Level in the Human Resources Department to Clerk-Senior Level in the Social Service Department effective February 24, 1995. The requests from the Health Services Department and Social Service Department for these direct appointments are attached. LTK:do Attachments £0'd _i101 Rehabilitation Plan - 2 February 22, 1995 Agreement Re: Amy Mitchell Employee Rehabilitation Counselor I. Will provide supportive assistance to the employee and department. 2. Will monitor progress in the Rehabilitation program. The Counselor will attempt to resolve any problems that occur in the program. 3. Will provide follow-up services. If the job does not last for one year, the Workers' Compensation system is responsible to provide additional appropriate services. ;Tpl2yee 1. Follows rules and regulations established by the Social Services Department. 2. Meets the performance, behavior, and attendance standards established by the Social Services Department. 3. Cooperates with the Employee Rehabilitation Counselor. Will assist the Employee Rehabilitation Counselor in monitoring the appropriateness of the change in assignment. Q. Alerts her supervisor of any problems that may relate to job performance. Signatures: 1 MI CHELL DATE SOCIAL SERV. DEP AL REPRESENTATIVE DATE EMPLOYEE REHABILITATION COUNSELOR DATE .- ---r-- 11P11....101.1 \IC T\1 'N'-N 1.N11_1 J Of".n T f C C T CONTRA COSTA COUNTY PERSONNEL REQUEST De rtmeax Location Classification Class Shift No:to be s4-P '-Social Service stallell 1W Code Empl, No Permanent Position Nos. 36 0 New Position 0 Promotion 0 Reassignment COPERS Agency No. 53 0 0 Separation C3 Leave of Absence PMSONNEL DEPT Finance System Budget Unit No. -Org.No. Date Vacated By F1 T 4 1 AM 11: 18 0 Temporary Help Necessary Because Flexible Staffing Classification 0 Action Required 0 Temporary UPerm Full Time Employment Duration: From To Employment Type: 0 Perm Part Time 0 Request Eligibles to Contact Us for Appointment. Call 39 ❑Perm Intermittent 2-15-95 Phone Signature of Appointing Authority Date Special Certification 14 REHAB APPOINTMENT Requested: (Type) SUSPENSION QF COMPETITION AND DIRECT APPOINTMENT APPROVED FOR-THE DIREG=R. C)12 PERSONNEL Section 509 of Pmgtg POR VOCATTONAT. RRR Approved for Director of Personnel By: CERTIFICATION: Do not write in this section-Personnel Department use only, Name,Address and Phone Number —Type List Remarks •Classified 0 Rule of 1 0 Rule of 5 ❑Rule of List 0 Incomplete Certification •Exempt 0 Rule of 3 0 Rule of 10 0 No Eligibles to Refer ❑See Attached Printout The above persons are certified eligible for appointment and have been so notified.It is advisable to interview all eligibles. Date Approved for Personnel Department 0 Authority to Nominate for Provisional Appointment El Authority to Make Temporary Appointment Because insufficient eligibles are immediately available or no employment list exists for the class described in your request,authority is given to nominatelselect any individual meeting the requirements for the class as stated on the specifications. A completed application must be submitted for review and determination as to whether the individual meets the minimum qualifications prior to commitments for employment Date Approved for Personnel Department APPOINTMENT From the above certified eligibles,the following person or persons are being appointed: Pay pay Pay Social Security No. Emp.No. Name Pos.No, Series Level Step Pay Rate Date Effective Type Appointment 563-52-5953 3%33 HMXiS, Patricia 36 C5 1424 5 2293 2-6-95 pmn. Signature of Appointing Authority CT ate 2-15=0 5 Title :ON FIRMATION Approved for OPERS Referral Appt./tV,-LERS Pos/E.H.Appt. Personnel Department Date .9(7-86) PERSONNELCOPY CONTRA COSTA COUNTY RISK MANAGEMENT Administration Building,6th Floor Martinez, California TO: BILL RAY, AGGA MANAGER EMPLOYMENT PROGRAMS Oe FROM: JEAN HASKELL, EMPLOYEE REHABILITATION COUNSELOR RISK MANAGEMENT DATE: FEBRUARY 6, 1995 SUBJ: ACCOMMODATIONS UNDER REHABILITATION FOR PATRICIA HARRIS SOCIAL SERVICES EMPLOYEE #35633 Patricia Harris was an Eligibility Work Specialist for Social Services earning $2,921 per month. She sustained a head injury as a result of a non-industrial auto accident. This has resulted in the need for a new work assignment. In order to accommodate her, Social Services is able to provide her with an Experienced Level Clerk position in closed files. The job started February 6, 1995. She will have to come in at the top step. JH/rp CC: Anne Crisp Jeannie Rounsaville r�i• t CON I KA COS IA C:UUN 1 Y PtKSUNNtL KtUUt51 ,, Y Department Location Classification Class Shift No.to be • s5cial SE'rvice '� Cie Code.. Empl 1 No. Permanent Position Nos. 2180 ❑New Position ❑Promotion ❑Reassignment COPERS Agency 53 El 11 Separation ❑Leave of Absence Finance System Budget Unit No. Org.No. 52102 Date Vacated By ❑Temporary Help Necessary Because Flexible Staffing Classification ❑Action Required p❑Temporary 4��1'erm Full Time Employment Duration: From To /^Employment Type: C3 Perm Part Time ❑Request Eligibles to Contact Us for Appointment a/ / JJ V ❑Perm Intermittent Call —0y2-28-95 Phone Signature of Appointing Authority Date Special Certification **REHAB APPOINT - SUSPENSION OF COMPETITION AND DIRECT APPOINTMENT Requested: (Type) APPROVED FOR THE DIRECTOR OF PERSONNEL Section 502 of PMRiso Approved for Director of Personnel By: CERTIFICATION: Do not write in this section-Personnel Department use only. Name,Address and Phone Number Type List Remarks ❑Classified ❑Rule of 1 ❑Rule of 5 ❑Rule of List ❑Incomplete Certification ❑Empt ❑Rule of 3 ❑Rule of 10 C1 No Eligibles to Refer xe ❑See Attached Printout The above persons are certified eligible for appointment and have been so notified.It is advisable to interview all eligibles. Date Approved for Personnel Department ❑Authority to Nominate for Provisional Appointment ❑Authority to Make Temporary Appointment Because insufficient eligibles are Immediately available or no employment list exists for the class described in your request,authority is given to nominate/select any individual meeting the requirements for the class as stated on the specifications.A completed application must be s miffed for review and determination as to whether the individual meets the minimum qualifications prior to commitments for employment. Date Approved for Personnel Department l� APPOINTMENT From the above certified eligibles,the following person or persons are being appointed: Pay Pay Pay Social Security No. Emp.No. Name Pos.No. Series Level Step Pay Rate Date Effective TYRF Appointment 1. 549-W-3914 46888 Amy Mitdmll 2180 XB 1572 3 2299 2-24-95 ltn. 2. 3. 4. s. 2-28-95 tl '`�,(�`'`-r�39 'u"�� Mri r-tor Date Signature of Appointing Authority Title CONFIRMATION Approved for GOFERS Referral Appt RS Pos/E.H.Appt. Personnel Department '///LLQ c� Date AK9(7-86) PERSONNEL COPY Z - REMILITATION PLAN AGR 'I' Argy Mitchell and Contra Costa County through the Social. Services Department enter into the following Rehabilitation Agreement: I. Intent it is the intent of the County's Rehabilitation program to facilitate appropriate and early return to work of County employees whenever possible. In order to achieve this, various vocational rehabilitation services may be provided, including supportive services to the employee and the receiving department. Rehabilitation services for the employee may include vocational evaluations, counseling, and transfer of job skills. A rehabilitation plan is developed with the employee's consent which considers the abilities and interests of the individual. If the employee returns to productive County employment, the placement should be to the satisfaction and benefit of the employee and department. II. laye,e's Background Information Ms. Mitchell has been employed with the County since April 1990. She worked as a senior Clerk with the Personnel Department. Due to an injury sustained to her back, a change in work assignments was necessary. Ms. Mitchell will now work as a Senior Clerk for social Services under the Rehabilitation Program. Social Services Department 1. The change in assignment becomes effective February 24, 1995. 2. The trial period commences Friday, February 24, 1995, and runs through August 25, 1995. The trial period will, not extend beyond that date. During this period of time, both Ms. Mitchell and the department can assess the appropriateness of the job. 3. Ms. Mitchell will receive normal supervision and training to efficiently perform the essential functions of her job class. 4. An appropriate department representative will alert the. Employee Rehabilitation Counselor of any problems that arise. 5. if Ms. Mitchell's job performance is acceptable at the completion of the trial period, she will continue as an employee of the Social Services Department. 6. if Ms. Mitchell's performance is not acceptable during the trial period, she will revert back to the class of Senior Clerk on a leave of absence status in the Personnel Department. { CONTRA COSTA COUNTY PERSONNEL REQUEST HLLTTUSVCS%FIN/ABN�non ACCT CLK �expLassficatbnlev code JDVC Class sniff No.todays mpl. 1 No. y Permanent Position Nos. 54-0217 ❑New Position ❑Promotion ❑Reassignment COPERS Agency No. 5 4 XJR E T I R E D ❑Separation ❑Leave of Absence J ,j Q •54 Budget System 0540 6569 9-16-94 Dale Starkey Budget Unit No. Org.No. Date Vacated By ❑Temporary Help Necessary Because Flexible Staffing Classification ❑Action Required ❑Temporary M Perm Full Time Employment Duration: From To Employment Type: ❑Request Eligibles to Contact Us for Appointment. ❑Perm Part Time ❑Perm Intermittent Ca" Lois Ellison HS PERS OFFICER 1-4-94 Plane Signature of Appointing Authority Date Special Certification REHAB APPOINTMENT Requested: (Type) FLEX DOWN FROM ADVANCED TO EXPERIENCED LEVEL SUSPEN'SIO" OF C01P?PETITI0101, DIRECT APPOI";TIME T APPOI TIED F0Q THF pig7cTnF ^F P RSoN"!FI Section 502 of PM-R's FOR VOC11,TFONA REHAB OF Approved for Director of Piersonnel BY. ti CER IFICAnON: Do not write in this section-Personnel Department use only. Name,Address and Phone Number Type List Remarks ❑Classified ❑Rule of 1 ❑Rule of 5 ❑Rule of List ❑Incomplete Certification ❑Exempt ❑Rule of 3 ❑Rule of 10 ❑No Eligibles to Refer ❑See Attached Printout The above persons are certified eligible for appointment and have been so notified.it is advisable to interview all eligibles. Date Approved for Personnel Department ❑Authority to Nominate for Provisional Appointment ❑Authority to Make Temporary Appointment Because insufficient eligibles are immediately available or no employment list exists for the class described in your request,authority is given to nominate/select any individual meeting the requirements for the class as stated on the specifications.A completed application must be submitted for review and determination as to whether the individual meets the minimum qualifications prior to commitments for employment. Date Approved for Personnel Department APPOINTMENT From the above certified eligibles,the following person or persons are being appointed: pay Pay Pay Social Security No. Emp.No. Name Pos.No. Series Level Step Pay Rate Date Effective Type Appointment 1.552-31-9302 43655 RUBIO, Debbie K. 54-0217 C5 1508 . 5 . $2494 1-3-95 RHB APPT 2. 3. 4. 5. Date 1-4-95 Signature of Appointing Authority Lois Ellison NHS PERS OFFICER Title CONFIRMATION Approved for COPERS Referral Appt. COPERS Pos/E.H.Appt. Personnel Department Date AK9(7-86) PGRCr,t�li��!=� r,noV CONTRA COSTA COUNTY RISK MANAGEMENT Administration Building.6th Floor Martinez.California December 28, 1994 To Bill Ray, AGGA Manager-Employment Programs - Personnel FROM: Jean Haskell, Employee Rehabilitation Counselor - Risk Management SUBJ: Accommodations Under Rehabilitation for Debbie Rubio - Health Services Employee #43655 Debbie Rubio was a journey level secretary for Health Services earning $2,677/mo. She sustained an industrial injury to her hand on 12/4/92, and is permanently precluded from working on the computer for more than 4/hrs. per day. In order to accommodate her, Health Services is able to provide her with an experienced level account clerk position in patient accounting. The job will start on January 3, 1995. She will have to come in at the top step. Per the new guidelines under workers' compensation, if the job does not last a year rehabilitation must be offered again. Thus, although there is not an official probationary period, rehabilitation will be offered again if this position does not work out for all parties. JH/rr CC: Jeannie Rounsaville - Personnel