HomeMy WebLinkAboutMINUTES - 11071995 - C89AB TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
DATE: NOVEMBER ? 1995x' Contra
SUBJECT: REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK- a rw M _ s Costa
DANVILLE JUDICIAL DISTRICT COURTS BUILDING, 640 4°a County
YGNACIO VALLEY ROAD, WALNUT CREEK
SPECIFIC REQUESTS OR RECOMMENDATION(S)$BACKGROUND AND JUSTIFICATION
L RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on September 12, 1995
pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the Walnut Creek-
Danville Judicial District Courts Building, 640 Ygnacio Valley Road, Walnut Creek.
II. FINANCIAL IMPACT
Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property
Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance
Policy over $50,000.00.
III. BACKGROUND
A. On Monday, August 28, 1995, the Walnut Creek-Danville Judicial District courts building at 640 Ygnacio
Valley Road, Walnut Creek was severely damaged by fire, rendering the buildings unusable. The building
houses four courtrooms and support functions.
B. On September 12, 1995, the Board 1) confirmed that an emergency exists, 2) authorized to the General
Services Director to proceed in the most expeditious manner to repair the fire damage and to provide
temporary facilities as required to maintain County operations while repairs are made, and 3) declared that
the project, as an emergency, is exempt from the provisions of the California Environmental Quality Act.
On October 10 and 24, 1995, the Board determined that there was a need to continue the emergency
action.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON November 7,_,095 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT none
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division
Lease Management ATTESTED November 7, 1995
Accounting PHIL BATCHELOR,CLERK OF THE BOARD OF
File: PD280-9601/A.5 SUPERVISORS A D COUNTY ADMINISTRATOR
County Administrator's Office
Risk Management
County Counsel
Mt.Diablo Judicial District(Via A.D.) BA _(7DEPUTY
RH:ls 2R01 S15B.WPD Page 1 of 2 M382 (10/88)
REPAIR OF FIRE DAMAGE AT THE WALNUT CREEK-DANVILLE 280-9601B.4.1
JUDICIAL DISTRICT COURTS BUILDING,640 YGNACIO VALLEY ROAD, November 7, 1995
WALNUT CREEK
C. The Director of General Services retained Paul Davis Commercial Restoration of Benicia("PDS")
to mitigate damage and restore the building contents, to remodel vacant space in the County office
building at 2020 North Broadway, Walnut Creek, and to repair and reconstruct building elements
damaged or destroyed by the fire. A contract effective August 28, 1995 for the building remodeling
and reconstruction work has been executed and a blanket purchase order has been issued to PDS for
the other services related to fire damage mitigation and contents restoration.
D. The remodeling at 2020 North Broadway was accomplished within eight days after the fire to provide
temporary housing for the court functions displaced by the fire at 640 Ygnacio Valley Road.
E. Building contents at 640 Ygnacio Valley Road were removed and cleaned or stored for restoration.
Although the fire occurred on the second floor, the first floor was damaged by smoke. The first floor
was cleaned and sealed, damaged finishes were replaced, and the traffic/small claims court on the first
floor was reoccupied within 14 days of the fire. The remainder of the floor was occupied seven days
later.
F. The second floor has been cleaned and reconstruction of the fire damaged areas is under way.
Progress since last report is:
1. All roof truss and rough framing work is complete and walls have been insulated and covered
with gypsum wallboard.
2. All roofing work has been completed.
3. Mechanical, Electrical and plumbing rough-in work has been completed.
4. Wallboard taping and wallpaper installation have begun.
5. Cleaning of fixtures and contents continues.
G. The work is expected to be substantially completed by mid-November.
H. The second floor occupants are being housed in temporary locations until the second floor work is
complete. While the temporary locations will permit limited, short term conduct of municipal court
operations or services, those operations and services are impaired and will be impaired until the
second floor is repaired and can be occupied again.
I. To halt the repair work so that plans and specifications can be prepared and bids can be solicited in
the normal manner would delay second floor occupancy by at least three months. Consequently, it
is necessary for the Board to continue the emergency action of September 12 so that County
operations and services can be fully restored in the shortest possible time.
RH:Is
2R01 S 15B.WPD Page 2 of 2
j` • �1F'J � ' V
TO: BOARD OF SUPERVISORS PD200-9601/B.4.1
FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES
se__.L
DATE: NOVEMBER 7, 1995 T p Contra
Costa
SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., COOti'� ;
a
MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT `� County
SQA '
1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
r
I. RECOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on September 19, 1995
pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County
Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive
and 2970 Willow Pass Road, Concord.
II. FINANCIAL IMPACT
Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property
Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance
Policy over $50,000.00.
III. BACKGROUND
A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt.
Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road,
Concord,were severely damaged by fire, making the buildings unusable. 725 Court Street houses courts
and support functions, County Clerk-Recorder offices and District Attorney offices. The other sites house
courts and support functions'.
B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2)
delegated authority to the General Services Director to proceed in the most expeditious manner to repair
the fire damage and to provide temporary facilities as required to maintain County operations while repairs
are made, 3) directed the General Services Director to make reports to enable the Board to review the
emergency actions and to determine that there is a need to continue the action, and 4) declared that the
project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On
October 10 and 24, 1995, the Board determined that there was a need to continue the emergency action.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON November 7, 1995 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT n nn 2
AYES: NOES:
ABSENT: ABSTAIN:, I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division
Least Management ATTESTED November 7. 1995
Accounting PHIL BATCHELOR,CLERK OF THE BOARD OF
File:PD225-9603/A.5;PD225-9604/A.5;PD250-9618/A.5 SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator's Office
Risk Management
County Counsel BY DEPUTY
Mt. Diablo Judicial District(Via A.D.) 1, 0
Superior Court(Via A.D.)
RH:Is 2A01 S03B.WPD Page 1 of 2 M382 (10/88)
REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601B.4.1
MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT NOVEMBER 7, 1995
1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD
C. Immediately after the fire, the Director of General Services provided temporary accommodations for
occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of Benicia("PDS")
to mitigate damage and restore the building contents, and to repair and reconstruct building elements
damaged or destroyed by the fire. A contract effective September 14, 1995 has been executed for building
demolition and reconstruction work at 725 Court Street, Martinez, and 2970 Willow Pass Road, Concord,
and blanket purchase orders have been issued to PDS for the other services related to fire damage mitigation
and contents restoration. A contract effective September 14, 1995 has been signed by PDS for building
demolition at 1950 Parkside Drive, Concord.
D. Document preservation and restoration and other emergency work is in progress at all sites.
E. At 725 Court Street, contractors have completed all cleaning and the building is being reoccupied as follows:
1. The District Attorney reoccupied the fourth and fifth floors during the week of October 9, 1995.
2. The third floor courts were occupied during the week of October 23, 1995.
3. The second floor courts, except for Rooms 212 and 214, were occupied the week of October 29,
1995. Rooms 212 and 214 are expected to be ready for occupancy by mid-November.
4. The first floor, except for the Clerk-Recorder's area will be ready for occupancy the week of
November 6, 1995.
5. Plans have been developed and work has started on reconstruction of the Clerk-Recorder's area.
Reconstruction is expected to be completed by the end of December.
F. At 2970 Willow Pass Road, demolition of damaged building elements, cleaning and reconstruction of the
roof and exterior walls have been completed. Reconstruction of the building interior has begun. The
courtroom is expected to be completed and ready for occupancy by the end of November and all other work
is expected to be completed by the end of December.
G. At 1950 Parkside Drive, demolition and cleaning have been completed. The remaining crawl space and floor
structure will be protected from the weather and secured from unauthorized entry until use of the property
has been determined.
H. The remaining county services displaced by the fires continue to function in temporary accommodations.
They cannot continue to use these temporary accommodations without impairing the continued conduct of
county operations or services. Therefore, it is necessary to continue the emergency action previously taken
by the Board in order to complete the cleaning, restoration and reconstruction in the shortest time possible.
To halt operations to prepare plans and specifications and solicit open competitive bids for the remainder
of the work would greatly prolong the process and extend the impaired conduct of county operations and
services.
2A01 S03B.WPD
RBIs
Page 2 of 2