HomeMy WebLinkAboutMINUTES - 10251994 - 1.5 (3) 4 1 .50
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Patti Cross, Acting Executive Director
DATE: October 25, 1994
SUBJECT: AWARD CONTRACT FOR SECURITY SERVICES
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
AWARD contract for the provision of security services at CA011006, CA011009A
and CA011009B, Las Deltas, North Richmond, to Grand Security, as the lowest bidder at
$13.00 per hour for armed guards,' as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
Funds are available for security services at Las Deltas under the 1994/95
Comprehensive Grant Program.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
A Request for Proposal was mailed to eleven security firms on Thursday,
September 8, 1994 and was published in the Legal Section of the Contra. Costa Times.
This Request for Proposal requested only armed guard services.
Two bids were received, and on October 10, 1994 the bids were opened by the
Housing Authority. The lowest bidder for armed security services at CA011006,
CA011009A and CAO11009B, Las Deltas, North Richmond, was Grand Security, 2520
Telegraph Avenue, Oakland, CA 94611.
At its Regular Meeting on October 17, 1994, the Advisory Housing Commission
voted to recommend award of the bid for provision of security services at Las Deltas
to Grand Security at $13,.00 per hour for armed guards.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not approve the award of contract to
Grand Security, the residents of Las Deltas, North Richmond, would be deprived of
security services which would afford them safer living conditions.
CONTINUED ON-ATTACHMENT: YES SIGNATURE Ccticc
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON OCT 2 1994 APPROVED AS RECOMMENDED \ OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED_ OCT,2 19
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
QAND COUNTY ADMINISTRATOR
BY �9- ��J , DEPUTY
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
3133 Estudillo Street, P.O. Box 2396
Martinez, CA 94553
ABSTRACT OF BIDS
Security Services - CA011006 CA011009A CA011009B North Richmond
I personally opened and read the following bids received at 3133 Estudillo Street,
Martinez, California at 2:00 p. m. on Monday, October 10, 19 94 ,
and verified all entries on this abstract as in agreement with bid amounts.
^` c
(Signa ure) (Signature)
Bid No. Name and Address of Bidders Amount of Bid
Hardister Industrial Security
2861 Mandela Parkway
1 Oakland, CA 94607
Trans Bay County Patrol , Inc.
2339 Stanwell Circle
2 Concord, CA 94520
Avant-Guard Protective Service
Post Office Box 569
3 Alameda, CA 94501
Grand Security
2520 Telegraph Avenue
4 Oakland, CA 94611
Guardian Security Agency
1820 Galindo
5 Concord, CA 94520
Solano Security Service
301 Georgia
6 Vallejo, CA 94590
Royal Investigation & Patrol
2950 Mercgd
7 San Leandro, CA 94577
Delta Security Patrol
546 West 10th
8 Pittsburg, CA 94565
F & J Security Patrol /
2520 Telegraph Avenue q l� ZOO CCr�1G� y 'f �i�eCh.
9 Oakland, CA 94611
San Pablo Protective Services
3002 Suite R, Giant Road
10 San Pablo, CA 94806
American Protective Svcs. , Inc.
622 Contra Costa Boulevard
11 Pleasant Hill , CA 94523
Award approved to: Grand Security
For: $13.00 per guard per hour
By:
Title: Acting Executive Director
Date: October 25, 1994
#122 Rev. 5/84
INSTRUCTIONS TO BIDDERS
1) INTERPRETATION: Each request for interpretation as to the meaning of
specifications shall be directed to Perfecto Villarreal , Executive
Director. No inquiry received within five days of the date fixed for
opening of the bids will be given consideration. Every addendum, if
issued, will be sent promptly as is practicable to each person to whom the
bid invitation and specifications have been issued. All such addenda
shall become part of the bid documents. Failure of the Authority to send,
or any bidder to receive any such interpretation shall riot relieve any
bidder from an obligation under his bid as submitted.
2) ATTENDANCE AT BID OPENING: At the time fixed for the opening of bids,
their contents will be made public for the information of bidders and
others properly interested who may be present in person or their
representatives.
3) SIGNATURE TO BID: Bids shall be made on the letterhead of the security
company and be signed by the owner or an executive officer of the firm.
4) RIGHT OF WAIVER: The Housing Authority of the County of Contra Costa
reserves the right to waive any informalities and to reject any and all
proposals. No proposal shall be withdrawn for sixty (60) days from the
date opened.
5). EXAMINE SPECIFICATIONS: The bidder is required to examine the
specifications. Failure to do so will be at the bidder's own risk. It is
assumed that the bidder has made such investigation as to be fully
informed as to the extent and character of projects requiring security
services. No warranty is made or implied as to the information contained
in the specifications.
6) AWARD OF CONTRACT: Award of Contract for Security Services will be made
to the lowest responsible bidder who meets the specifications for security
services outlined in this Request for Proposal .
7) DEADLINE FOR SUBMISSION OF BIDS: The Housing Authority will receive bids
for provision of security services until 2:00 p.m. , Monday, October 10,
1994, at the Housing Authority of the County of Contra Costa, 3133
Estudillo Street (P.O. Box 2759) , Martinez, California 94553. Any bid
received by the Housing Authority after 2:00 p.m. , ,Monday, October 10,
1994 will not be opened.
SPECIFICATIONS
FOR
SECURITY SERVICES
The Housing Authority of the County of Contra Costa shall receive bids for
security services at its 240 unit public housing development, CA011006,
CA011009A, CA011009B, Las Deltas, 1606 North Jade Street, North Richmond,
California, on an hourly guaranteed cost basis for armed guards patrolling both
on foot and by vehicle. Contractor must demonstrate ability to provide up to
two armed guards, under the supervision of an area supervisor at all times.
(1) Proof of Training and Assessment: Contractor shall demonstrate the ability
to provide formal and periodic training and assessment of its personnel .
(2) Proof of Personnel Standards: Contractor shall submit minimum personnel
standards to be maintained.
(3) Proof of Supervisory Personnel : Contractor submit a schedule of
supervisory personnel available on an immediate twenty-four (24) hour-a-day
basis.
(4) Proof of Insurance: Contractor shall submit proof of comprehensive general
liability insurance coverage with a minimum combined single limit of
$500,000.
(5) Proof of License: Contractor shall submit a copy of license and proof of
good standing .by the State of California Bureau of Consumer Affairs,
Collection and Investigations Division.
(6) Evaluation: Contractor shall submit a brief, concise written evaluation of
the Housing Authority's present security problems at E1 Pueblo, CAL 11-5,
Pittsburg, and at Las Deltas, CAL 11-6, 11-9A and 11-9B in North Richmond,
where security services will be rendered.
(7) List of Clients: Contractor shall provide a list of past and present
clients which includes the name of the security manager, phone number,
street address, city, county, state and zip code.
(8) Reporting Procedures: Contractor shall submit a sample of reporting
procedures to be used on behalf of the Housing Authority.
(9) Equal Opportunity: Contractor shall submit assurance of compliance with
all Equal Opportunity Laws and Affirmative Action policies as they apply
to the jurisdiction of the Housing Authority of the County of Contra Costa.
(10) Record of Security Services Provided to Apartment Complexes: Contractor
shall provide a list of past and present clients where security services
were provided to apartment complexes and shall provide a description of
the security firm's ability to provide security services to apartment
complexes.
(11) Scope of Guard Duties:
1. Patrol Project area on foot and by car when necessary; observe,
investigate and report suspicious and hazardous conditions to the
appropriate law enforcement agency and exercise arrest of law
violators, pursuant to and in accordance with powers afforded by
law.
2. Guard and respond to routine and emergency calls for protection of
persons and property, and for the enforcement of Authority rules and
regulations, ordinances and state laws.
3. Report to Housing Authority Management Staff crimes, accidents, deaths
and disturbances, and interview, question and take statements from
complainants, suspects and witnesses; complete case reports when
applicable under powers and limitations afforded security personnel
under the State Business and Professional Codes.
4. Report unfit homes and crimes committed against or by juveniles; work
with community organizations and governmental agencies in delinquencies
and delinquency control programs.
5. Appear in court to present evidence and testimony in connection with
criminal prosecution or civil action.
6. Follow orders given by Peace Officer as required.
7. Guards shall provide the Authority with a full report at the end of each
shift.
8. Guards shall deliver notices to the tenants at the request of the
Authority staff.
9. An on duty sergeant, or lieutenant, shall be present at the premises
at all times.
10. Guards shall not enter a tenant's unit without the permission of a
resident of the unit, the Housing Authority Manager or the Director of
Housing Operations or his designee.
11. Guards shall not unreasonably interfere with tenants or their guests or
take any act which would violate their rights of privacy.
12. Guards shall comply with all applicable laws, statutes, laws and
regulations, including all Housing Authority rules and regulations.
Specifications for Security Services -2-
s
13. It shall be the responsibility of the Security Contractor to provide
employees with two-way radio communication and vehicles to .conform with
bid conditions.
Bids shall be in strict conformance with the attached proposal for security
services.
Specifications for Security Services -3-
AMENDMENT NO. 1
PROPOSAL
FOR
SECURITY SERVICES
I (We) hereby propose to provide security services for the Housing Authority of
the County of Contra Costa at its 226 unit public housing development CA011006,
CA011009A, CA011009B, Las Deltas, located in the North Richmond portion of
Contra Costa County, California, as follows:
Two armed guards - Monday through Friday - 7:00 p.m. to 3:00 a.m.
for a total of 80 hours per week
Two armed guards - Saturday - 5:00 p.m. to 3:00 a.m.
for a total of 28 hours each Saturday
Two armed guards - Sunday - 7:00 a.m. to 3:00 a.m.
for a total of 40 hours each Sunday
Additionally, the schedule for the use of these armed guards may vary, as
determined by the Housing Authority after discussion with the security guard
company.
This rate will serve as full compensation for security guard services provided
to the Housing Authority. The rate will be in effect for a one year period
beginning NOVEMBER 1, 1994 and ending approximately September 30, 1995.
*Rate Per Guard Per Hour
❑ Armed Guards
*Overtime and holiday rates of pay shall be 1.5 times the standard rate, and
holiday rate shall be limited to the following days:
New Year's Day
Martin Luthur King's Birthday
President's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
Submitted by
(Firm Name)
By
(Name and Title)
Dated: 1994