HomeMy WebLinkAboutMINUTES - 10251994 - 1.4 (3) TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold, County Librarian
-DATE: October 4, 1994
SUBJECT: AUTHORIZING RELIEF FROM CASH SHORTAGE IN REVENUE ACCOUNT AT THE CONCORD LIBRARY
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize relief of shortage at the Concord Library. Revenue Account, $346.28, pursuant to
Government Code Section 29390.
BACKGROUND:
$346.28 was discovered missing on Monday, September 12, 1994, by the Librarian, upon opening the
the branch. The empty cash box was found on the floor. The locked file drawer, which held the cash .
box, was found left open. There were no signs of forced entry although the doors with panic hardward
are very easy to break into, using a simple wire.
The Auditor-Controller recommends relief of said shortage.
CONTINUED ON ATTACHMENT:_YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER_
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED OCT 2 5199
Contact-Jerome J.Prideaux,646-6423 PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
cc: County Library
County Administrator By (meq. .✓ DEPUTY
County Auditor ,
' IABOSGSHORTAGE.c
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
October 6, 1994
CONTRA COSTA COUNTY
f
RECEIVED
TO: Phil Batchelor, County Administrator
' II
OCT 1 0 1994
FROM: Kenneth J. Corcoran, Auditor-Controller
By: Terry Vanden Heuvel, Staff Auditor OFFICE OF
SUBJECT: Relief of Cash Shortage COUNTY ADMINISTRATOR
We have reviewed the attached request of the County Librarian, dated October 4, 1994, for
relief of a $346.78 cash shortage as a result of a theft during a break-in at the Concord Library. The
department's investigation of this break-in appears adequate.
We recommend that relief of$346.78 be granted.
cc: Anne Marie Gold
Attachment
CONTRA COSTA COUNTY LIBRARY
INTER-OFFICE MEMO P C E_ ; ;` N
DATE: October 4, 1994
'94 OCT -6 All :43
TO: Phil Batchelor, County Administrator
FROM: Anne Marie Gold, County Librarian `
TA C
SUBJECT: RELIEF OF SHORTAGE - CONCORD - SEPTEMBER 12, 1994
REFERENCE: Administrative Bulletin 107.5
Pursuant to Government Code Section 29390
In compliance with referenced bulletin, we are requesting relief from a shortage at the Concord
Library of $346.28 (Revenue Account).
Attached is a copy of the Concord Librarian's Report of Missing Funds dated September 15,
1994.
This loss was caused by theft during a break-in at the Concord Library.
It is requested that your office.take necessary action to relieve this Department of the shortage.
AMG/cls
Attachments
F
Rev. REPOR'. )F MISSING COUNTY FUNDS/L _JIPMENT
How much money is missing? $ (Total)
Library Change Fund $ y0, (fib
Library Reserved $ 161 019
- 4&GP"es fh.rrS �� S�,i' Co Ue�t�on 1 Cq
-XeF�epies $
Copy Machine Change Fund $
What equipment is missing?
o Ylk-
Who discovered missing funds/equipment?
Name of person who last counted and/or locked up money.
px
Where was money kept?
a 10 c (ze c( i e dJ►cru," ►vt �1tie D ce .
Where was money found?
Were there any signs of a break-in?
List signs: C'Gt X c-�-'n `f(E-&1 � ��Cu.L'�_A s
( J 0 S 10 G T- X9'1 Cec� (2 4A
Date and time Police Department was notified. 9: qb a ✓`l .
Name of Police Officer. -peer Lk S I Z 2-
Case Number. 1.39 3/92
9y - 1? 31 FS
CASH RECEIPT/ACCOUNTING
`March 1992 P-age TO
Comments from Polic, Jfficer:
Cc a'Cit ^0�� cue ��`PJ�-c r Clt
k
Date and Time Administration was notified.
10 00 ccC� - jz - �`l
Action Taken/Recommended Precautions or suggestions by Branch Librarian:
Other Missing Items --- Non-County: (e.g. Friends money, Staff personnel belongings)
�iL�Q:�vtc�S 1'Yt c°iycz
yp
g'D c l s
THIS IS TO VERIFY, UNDER PENALTY OF PERJURY, THE INFORMATION
REPORTED HEREIN; AND THAT AS FAR AS CAN BE ASCERTAINED, NEITHER
THE SHORTAGE NOR ANY DELAY IN ITS DISCOVERY WAS CAUSED BY
FRAUD OR GROSS NEGLIGENCE.
Signature Title
Date
1.39(3/92)