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HomeMy WebLinkAboutMINUTES - 10181994 - 1.64 6q TO: BOARD OF SUPERVISORS Contra FROM: Perfecto Villarreal, Director ;i'_- \. Costa Social Service Department ,40 County DATL October 3 , 1994 SUBJECT: DECLARATION OF A PUBLIC EMERGENCY AND AUTHORIZATION TO NEGOTIATE A CONTRACT UNDER SOLE SOURCE CONDITION FOR WEST COUNTY BUS TRANSPORTATION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: DECLARE a Public Emergency due to time constraints and AUTHORIZE the Social Service Director, or designee, to negotiate a sole source contract for the provision of bus service for Social Service clients and staff between 1305 MacDonald, Richmond, 3630 San Pablo Dam Rd. , E1 Sobrante, 3045 Research Dr. , Richmond, and 325 Harbor Way, Richmond, as worked out with unions and Legal Services as part of agreements establishing the renovation project at 1305 MacDonald Ave. and the staff and client service relocations required by that project. FISCAL• It is assumed that incurred costs projected at $65, 000 for the seven month period, will be included in the Dept. Administrative Claim and therefore a 20% County Cost. BACKGROUND; The renovation project time line requires staff to be relocated to 3045 Research Dr. , Richmond beginning October 22, 1994 . Therefore bus service will be required starting October 24, 1994 between 1305 MacDonald Ave. and Research Drive, Richmond. The full service loop including 3630 San Pablo Dam Road, E1 Sobrante and 325 Harbor Way will be instituted on approximately November 7. CONTINUED ON ATTACHMENT: YES SIGNATURE: © // RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE wy APPROVE OTHER SIGNATURE S: ACTION OF BOARD ON OCT i 8 1994 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc: Contact: Robert Hofmann 3-1593 ATTESTED OCT l 8 19% SOCIAL SERVICE (CONTRACTS UNIT) PHIL BATCHELOR,CLERK OF THE BOARD OF COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR AUDITOR-CONTROLLER CONTRACTOR BY ,DEPUTY M382 (10/88) 6H p -i There is not sufficient time to do a full survey of interested service providers with out delaying the construction project with the concurrent cost increases projected at $65,827 per month. It is however, possible to discuss with potential service providers who were willing and able to provide services in recent similarly proposed projects involved in the GA consolation plans. Service providers must not only be able to supply bus transportation on a fairly frequent basis but must provide Spanish bilingual drivers and handicapped accessible vehicles as part of the joint agreement with Legal Services.