HomeMy WebLinkAboutMINUTES - 10111994 - 1.3 TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: October 11, 1994
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 094 Rev.1 for the
Emergency Opening of San Pablo Dam Road.
Project No.: 0672-6R6530-93
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement#094 Rev.1 which provides$246,325 in Federal Transportation Improvement Funds
for the preliminary engineering, construction engineering, and construction required for the
emergency opening of San Pablo Dam Road.
II. Financial Impact:
The supplement provides Federal reimbursement for 89.6% of the County's estimated costs for
the project. County road funds will provide the remaining 10.5% of the funding for this project.
III. Reasons for Recommendations and Background:
On June 21, 1977, the Board approved the County-State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects.
On August 27, 1993, Contra Costa County qualified for Federal funds to pay for the emergency
work specified. Due to the storms in January 1993, Contra Costa County was eligible for Federal
Highway Administration disaster relief funds.
Caltrans and the Federal Highway Administration have determin that the County can be
reimbursed for the County's estimated costs of preliminary engineer' , nstruction engineering,
and construction for the project. .
Continued on Attachment: X SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON UUT 111994 APPROVED AS RECOMMENDED X OTHER_
I hereby tartly that this as a true and correet copyot
en action taken and entered on the minutes of the
Board of su� �pn�he�dQat own.
ATTESTED: 1 i I94
PHIL BATCHELOR,Cler°k-othe Board
of Supervisors and County Administrator
VOTE OF SUPERVISORS �� .
_ UNANIMOUS(ABSENT ) By �. Deputy
AYES: NOES:
ABSENT: ABSTAIN:
BS:eh:mg
c:B09999
Orig. Div: Public Works (Transportation Eng.)
Contact: B. Schamach, Tel. 313-2355
cc: GMEDA Director
Accounting
Approve and Authorize the Chair to Execute Program Supplement No. 94Rev.1 for the emergency
opening of San Pablo Dam Road.
October 11, 1994
Page 2
IV. Consequences of Negative Action:
If this program supplement is not approved the County will have to absorb the entire cost of
preliminary engineering, construction engineering, and construction for this project.
Date: August 9 , 1994
C PROGRAM SUPPLEMENT NO. 094Rev. 1 Location: 04 -CC -0-CR
to Project Number: ER-2411 (002)
LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-927351
FOR FEDERAL-AID PROJECTS NO. 04 -5928
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 06/21/77 and is subject to all the terms and conditions
thereof . This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project , it accepts and will comply with the covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
SAN PABLO DAM ROAD
TYPE OF WORK: EMERGENCY RELIEF-RESTORATION LENGTH: 0 . 1 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X] Preliminary Engineering [ ] Right-of-Way [ ]
[X] Construction Engineering [X] Construction
Estimated Cost Federal Funds Matching Funds
Local OTHEROTHER
$ 275000 098 $ 246325 $ 28675 $ 0 $ 0
$ 0
COUNT OFTRAI STA STATE OF CALIFORNIA
Depa tment of-Transportation
7/BY By
DEPUTY DISTRICT D CTOR OF
CbQ;rr,ci-i, B:ar,d ._o Supervisors TRANSPO/RTATI�ON, DI TRICT 4
Date OCT .1 11994 Date
Phil Batchelor, Clerk ot.t a oar o
Attest Supervisors and County Administrator
Lau-z
I hereby Certify upon my personal knowledge that
,�budgeted funds are available for thiis� encumbrance:
Accounting Offic �vr( Date �" / $ 246325 . 00
-Chapter) Statutes I Item I Yea Program 1BC1 Fund Source I AMOUNT
55 1993 2660-101-890 93-94 20.30.010.600 C 225000 892-F 25000.00
139 1994" 2660-101-890 94-95 20.30.010.650 C 225000 892-F 221325.00
k" � trVED
VI m 1. t��� / I Page 1 of 2
k 04 -CC -0-CR DATE : 08/09/94'
ry ER-2411 (002)
SPECIAL COVENANTS OR REMARKS
1 . This Revised Program Supplement supersedes Program Supplement
approved by the Local Agency' s Governing Body on 02/16/94
2 . All maintenance, involving the physical condition and the
operation of the improvements, referred to .in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements .
3 . The Local Agency will advertise, award, and administer this
project and will obtain the State ' s concurrence prior to either
award or rejection of the contract .
4 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate or its modification (PR-2A) or the FNM-76 , and accepts
any increases in Exchange Funds, State Matching funds, and\or
Local Agency Funds as shown on the Finance or Bid Letter or its
modification as prepared by the Division of Local Streets and
Roads .
5 . All emergency relief work reimbursed at 1000-. must be completed
within 180 days following the storm period from January 5, 1993
thru March 20, 1993 . Local Agency records must clearly identify
those costs incurred before and after January 5, 1993 . Incurred
costs are defined as disbursements made or in process for goods
and services delivered. Emergency relief work completed after
September 16, 1993 will be funded at the federal aid
reimbursement ratio of 88 . 5301 . The Local Agency will be
responsible for the matching requirement .
6 . In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
7 . Whenever the local agency uses a consultant on a cost plus basis,
the local agency is . required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs .
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