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Home My WebLink AboutMINUTES - 01251994 - 2.4 To: BOARD OF SUPERVISORS �.... _ _ Contra FROM: PHIL BATCHELOR, County Administrator ,, ;`: Costa CountV DATE: January 25, 1994 SUBJECT: STAFFING REQUIREMENTS TO IMPLEMENT AB 130, CHAPTER 710/93, RELATED TO TIMELY PRODUCTION OF THE RECORDER INDEX SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE attached personnel and appropriation adjustments : establishing the following positions and supporting costs, effective January 26, 1994: Quantity Classification 1 Recordable Documents Technician 1 Supervising Clerk 1 Clerk-Experienced Level 2 Data Entry Operator II FINANCIAL IMPACT: FY 1993-94 costs of the positions of approximately $105,000 will be offset by increased recording fees, authorized by AB 130, Chapter 710/93, and implemented by the Board of Supervisors on January 4, 1994. BACKGROUND: AB 130, Chapter 710, Statutes of 1993, authorized a county to increase recording fees by $2.00 provided that the Recorder's Office meet the requirements of producing the daily index within two business days after recordation and that the office remain open on every business day except legal holidays. The Board of Supervisors implemented the increased recording fees on January 4, 1993, at which time the County Administrator indicated that he would return to the Board shortly with a report on staffing adjustments needed to comply with the requirements of AB 130. CONTINUED ON ATTACHMENT: YES SIGNATURE: �D e RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON -January 25, 1994 APPROVED AS RECOMMENDED XX OTHERX VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: Contact: Steve Weir (510) 646-2955 or Julie EneA4T�14pd 646-4855 Jan. 25, 1994 County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF Clerk-Recorder SUPERVISORS AND COUNTY ADMINISTRATOR Personnel Auditor-Controller BY DEPUTY M382 (10/88) a•IX - 2 - The Clerk-Recorder, with the concurrence of the County Administrator, has determined that the addition of the recommended positions will enable the Recorder's Office to timely produce the daily index. This staffing projection is predicated on the tremendous volume of recordation activity stimulated over the past two years by decreasing interest rates. Due to this high volume, it has taken as much as 15 days to verify the index, 10 days to process mail recordings and many months to return recorded documents to the proper parties. As a point of reference, 1992 recordation activity increased 32% over 1991 and current activity is approximately 6% higher than in 1992. CONSEQUENCES OF NEGATIVE ACTION Failure to provide the Recorder with sufficient staff to ensure compliance with AB 130 would require the County to repeal recorder fee increases, resulting in a substantial loss in new revenue. ` POSITION ADJUSTHENP REQUEST No.�(p Date: Dept. No./ COPERS.. Department Clerk-Recorder Budget Unit No.024 _ Org. No.O 55 _ Agency No. 024 Action Requested: 1 a 1M an Sunervising_Clerk, I !Cl'�ik"Experience Level 2 Data Entri,P , nent positions- U1 2* .20 '' — Proposed Effective Date: P Jantlanr 1994 Explain why adjustment is needed: AB130 Chapter 710 permits the increase in gec r i g fpes provided the Recorder's Office meets the reauirern__ents of ,producing the index within two bilsi ness days and the office is open evegy business aav exept legal holidays, is in reagP in staffing is necessary to fulfill these requirements. This will still provide a net return o Classification Questionnaire attached: Yes No funds to the General Fund. Cost is within department's budget: Yes x No Total One-Time Costs (non-salary) associated with this reque t': $ Estimated Total cost of adjustment (salary/benefits/one-time: Total Annual Cost $ 2180500* County Cost $Npt rPt11rr,,_. Total This FY $ 1090250 N.C.C. This FY $N,-I- rPtllrn Source of Funding- to Offset Adjustment: Increase in . P or i�"g fpps effprtivp Janl 1Qg4 Department must initiate necessary appropriation adjustment and submit to CAO. Use additional sheets for further explanations or comments. Department Head Reviewed by .CAO and Released To Personnel Department JL Deputy C ' Administra r ate Personnel Department Reco+nwendation Date: 1/20/93 Add the following positions: one Recordable Document Technician at salary level C5-1723 ($2544-3092), one Clerical. Supervisor at salary level XB-1743 ($2472-3155), one Clerk- Experienced Level at salary level C5-1404 ($1849-2248), two Data Entry Operator 11 at salary level C5-1414 ($1858-2270). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: bday following Board action. ® January 21.; 1 c)94 for thQ two DEO II's �' L Date (f ) ecto f ersannel County Administrator Recommendation Dater Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: (for) County Administrator Board of Supervisors Action Phil NtcAelor, C/lieft of the Board of Adjustment APPROVED/ on _fe SuRg$lfisbrs and 0411nty Administrator Date, vBy: �r APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTMN AMENDMENT. P300 (M347) 7/89 (Rev:) s AUDITOR -CONTROLLER Y CONTRA COSTA COUNTY FINALAPPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 2 7 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: Recorder (0355)/Count Clerk 0240 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE SUB-ACCOUNT 100 100 I I 0355 1011 Permanent Salaries 1 64,795 1 0355 1042 FICA i 4,870 ; 0355 1044 Retirement Expense I 6,468 1 0355 1060 Group Insurance I 7,980 0355 1063 Unemployment Insurance 1 400 I 0355 1070 Workers Compensation 1 487 1 0355 2100 Office Expense I 15,000 I I 0240 2100 Office Expense I 5,000 1 I 0990 6301 New Financing I 105,000 0990 6301 Reserve for Contingencies 105,000 1 I I I I I 1 I I I 1 I I I I 1 I I I I I I I I I TOTALS I I 105,000 1 210,000 APPROVED EXPLANATION OF REQUEST AUDITOR- TROLL R Increase appropriations to finance new staffing By: Date necessary to comply with the requirements of AB 130, COUN DMIN TRATOR related to timely production of the Recorder daily index. (Costs offset by increased recording fees pursuant to By: Dater AB 130 and implemented by the Board on 1/4/94.) BOARD OF SUPERVISORS SUPERVISORS POWERS,SMFK YES: BISHOP,MCPEAK TORUIKSON NO: � Phil Batchelor, Clerk of the Board of Sungrvisors County -inistrator Management Analyst III 1-25-94 1 SIGNATURE TITLE DATE By: J Date APPROPRIATION A POO ADJ. JOURNAL NO. ' CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: ORGANIZATION ReeeFdeF (031515) ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 100 100 0355 9745 Recording Fees 105,000 1 I I I I � I I I r I 1 I I I I I I I � I I I I I I I I I , TOTALS ,UUU ' 1 i I APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: p01e — Increase estimated revenues to reflect a $2 increase in recording fees pursuant to AB 130. New revenue will COUNTY MINIS ATOR be used to finance new staffing necessary to comply with the requirements of AB 130, related to timely By: Dot production of the Recorder daily index. BOARD OF SUPERVISORS SUPERVISORS POWERS,SMITH, YES:. BISHOP,MCPEAK,TORLAKSON N0: - Phil Batchefor, Clerk of the Board of SIGNATURE IvIanaguniuitt Analyst 11 =94r Supervisor and County Administrator By: • REVENUE ADJ. R A00� //'7 Date JOURNAL NO. (M 81 4 Rev. 2/86