HomeMy WebLinkAboutMINUTES - 01251994 - 1.66 TO BOARD OF SUPERVISORS 11 6 C
FROM: JOAN V. SPARKS, DIRECTOR Contra
COMMUNITY SERVICES DEPARTMENT CQSta
DATE: JANUARY 12 , 1994 Ca n^t/
SUBJECT AUTHORIZATION FOR AUDITOR-CONTROLLER'S OFFICE TO ISSUE TRAVEL ADVANCES
TO MEMBERS OF HEAD START PARENT POLICY COUNCIL AND OTHER ADVISORY
COMMITTEES OF THE COMMUNITY SERVICES DEPARTMENT
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION
AUTHORIZE the County Auditor-Controller of designee to issue travel
advances to members of the County' s Head Start Parent Policy
Council and various Advisory Committees of the Community Services
Department, as recommended by the Auditor-Controller.
II . FINANCIAL IMPACT
All costs related to this proposed action will be reflected in the
Department' s budget. No County funds will be involved with this
request.
III . CONSEQUENCES OF NEGATIVE ACTION
A decision not to approve this Board Order will render it finan-
cially impossible for most Head Start parents and other community
volunteers to attend program-sponsored meetings and training
sessions out of the area.
IV. REASONS FOR RECOMMENDED ACTION
The purpose of this Board Order is to permit the Auditor-
Controller's Office to advance needed travel funds to Head Start
parents and members of other Departmental Advisory Committees,
enabling them to cover the costs of attending out-of-town meetings
or training sessions required or connected with contract program
activity. As part of the Community Services Department's internal
control procedures , all travel advances will be monitored closely
to ensure that expenditures charged against the advances are both
audit and program appropriate and allowable.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S : c p
ACTION OF BOARD ON °�a / APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
Y,,
i HEREBY CERTIFY THAT THIS IS A TRUE
I,, UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact: Joan Sparks 313-7350
'C C S D ATTESTED .S
. County Auditor-Controller PHIL rTCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
(382/1-83