HomeMy WebLinkAboutMINUTES - 01251994 - 1.13 ti
TO: BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF THE CONTRA COSTA
COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT
FROM: J. MICHAEL WALFORD, CHIEF ENGINEER
DATE: January 25, 1994
SUBJECT: APPROVE AND AUTHORIZE CHIEF ENGINEER TO EXECUTE A CONSULTING
SERVICES AGREEMENT WITH CHZM HILL INC. FOR PUBLIC EDUCATIONAL
SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) PERMIT PROGRAM
PROJECT NO. 0926-6X7055
Specific Request(s)or Recommendation(s)&Background&Justification
I. Recommended Action:
APPROVE and AUTHORIZE the Chief Engineer to execute the Consulting Services Agreement
with CHZM Hill Inc., to perform services mandated by the Joint Municipal NPDES Permit issued
by the San Francisco Bay and Central Valley Regional Water Quality Control Boards for Contra
Costa County, its incorporated cities and the Contra Costa County Flood Control and Water
Conservation District.
II. Financiallmpact:
The contract amount is $237,590.00. The cost shall be funded by the cities and county
proportioned to their respective populations. Contra Costa County shall be responsible for
approximately $42,766.00 (18%) funded by stormwater utility assessment fees.
III. Reasons for Recommendations and Background:
The United States Environmental Protection Agency issued the National Pollution Discharge
Elimination System (NPDES) regulations for stormwater discharges on November 16, 1990.
These regulations require Contra Costa County, its incorporated cities and the Contra Costa
County Flood Control and Water Conservation District to apply and obtain a Joint Municipal
NPDES permit for their stormwater discharges. The permit seeks to significantly reduce or
eliminate all pollutants from entering the waters of the San Francisco Bay/Delta Region. The San
Continued on attachment: X ,yes SIGNATURE: yZa'e-; -
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON: JAN 2 5 199 APPROVED AS RECOMMENDED !/ OTHER
VVOTE/OF OF SUPERVISORS
UNANIMOUS (ABSENT_)
AYES: NOES:
ABSENT: ABSTAIN:
DPF:fp
h:BO\BO25.t1
a
Contact: Donald P. Freitas(510)313-2373
Orig. Div.: PW(NPDES)
cc: County Administratori hereby certify that!hiss is a true and correct copy 9f
Community Development an action taken and entered on the nlhWtes of V*
Building Inspection Board of Supervc a date shown.
County Counsel (r 1994
County Assessor ATTESTED:
County Treasurer-Tax Collector PHIL BATCHELOR,Clerk of the Board
County Auditor-Controller of Supervisors and Co ty Administrator
Chief Engineer
Accounting 'OeputY
Engineering Services By
1-43
SUBJECT: APPROVE AND AUTHORIZE CHIEF ENGINEER TO EXECUTE A CONSULTING
SERVICES AGREEMENT WITH CH2M HILL INC. FOR PUBLIC EDUCATIONAL
SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) PERMIT PROGRAM
PROJECT NO. 0926-6X7055
January 25, 1994
Page -2-
III. Reasons for Recommendations and Background: (cont)
Francisco Bay Regional Water Quality Control Board on September 15, 1993 issued their
Joint Municipal NPDES Permit for most municipalities within Contra Costa County. The
Central Valley Regional Water Quality Control Board on January 28, 1994 will issue their
Joint Municipal NPDES for the City of Antioch and Contra Costa County.
One requirement of the Joint Municipal NPDES permits is to develop and implement an
effective Public Education and Industrial Outreach Program. The Contra Costa Cities
County ♦ District Stormwater Pollution Control Program went through an extensive selection
process culminating in'the unanimous recommendation that CH2M Hill and its sub-consultants
be retained for the 1993-94 fiscal year to provide such services.
CH2M Hill will be the prime consultant responsible for approximately 50% of the contract
amount; Merritt-Smith Consulting, a woman business enterprise will be responsible for
approximately 11%of the contract amount; Edwards& McCaslin, woman business enterprise
will be responsible for approximately 23% of the contract amount; and, IMTECH, a
minority/woman business enterprise will be responsible for approximately 8% of the contract
amount. A public opinion survey firm has been contacted that is a woman business
enterprise company and once negotiations have been concluded it has been anticipated that
they will be responsible for 8% of the contract amount. These percentages meet or exceed
Contra Costa County's guidelines for Minority/Woman Business Enterprise objectives.
IV. Consequences of Negative Action:
If the consulting services agreement with CH2M Hill, Inc., is not approved then all
municipalities will be in non-compliance with the Joint Municipal NPDES permits issued by
the San Francisco Bay and Central Valley Regional Water Quality Control Boards.
Potentially, fines totaling $10,000 per day for all affected entities could be imposed.
CONSULTING SERVICES AGREEMENT
1. ,Special.Conditions. These Special Conditions are incorporated below by reference.
(a) Public Agency: Contra Costa County Flood Control and Water Conservation District
(b) Consultant's Name & Address: CH2M Hill
1111 Broadway, P.O. Box 12681
Oakland CA 94604-2681
(c) Project Name, Number& Location: Stormwater Pollution Public Education& Industrial Outreach Program, Project No. 0929-6X7055
(d) Effective Date: 01/26/94 (e) Payment Limit(s): $237,590.00
(f) Completion Date(s):06/30/94
(g) Federal Taxpayer's I.D. or Social Security Number: 59-098189
2. Sianatures. These signatures attest the parties' agreement h reto:L
PUBLIC AGENCY CONSULTANT
By: J. Michael Welford
Public
Works Director/ By: 4���NIVJ
Chief Engineer (Des g ate official capacity in the business
Type of Business (sole proprietorship, government
agency, partnership, corporation, etc.)
_ /Jif Corporation,, State of Incorporation:
esignate official capacity in the business) 61
Note to Con tent: For cor rations, the contract must be signed by two officers. The first signature must be• that, of�the,
chairperson of the board, pre ident or vice-president; the second signature must be that of the secretary, assistant-secretary, chief
financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps. Code. Sec. 313.) The acknowledgment below must-be signed
by a Notary Public.
f
CERTIFICATE OF ACKNOWLEDGEMENT
State of California )
County of Q��T rt�PAC.I as. S USI��fQ�1 -T. W rl
On the date written below, before me, the undersigned Notary Public,, personally appeared the person(-0 signing above for Consultant,
personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s-) whose name(-&) is/aFa subscribed
to the within instrument and acknowledged to me that he/shaghey executed the some in histherytW r authorized capacity('it", and
that by his/kefJtheir signature(-&) on the instrument the person(s•), or the entity upon behalf of which the persona) acted, executed
the instrument.
oF,�ca�.l ssAC
WITNESS my hand and official seal. .. ROr6Pi2.acErIGL05TCN�?2
NOTARY PUBLIC.CALIFORNIA
Dated: COUNTY OF ALAMEDA JQ
f,1y Comm.Exp.Oa.18,1034
u lic
(Notary's Seal)
3: Parties. Effective on the above date, the above-named Public Agency and Consultant mutually agree and promise as follows:
4. Employment. Public Agency hereby employs Consultant, and Consultant accepts such employment, to perform the professional
services described herein, upon the terms and in consideration of the payments stated herein.
5. Scope of Service. Scope of service shall be as described in Appendix A, attached hereto and made a part hereof by this
reference.
6. ReportDisclosure Section. Any document or written report prepared hereunder by Consultant, or a subcontractor, for Public
Agency shall contain, in a separate section, the numbers and dollar amounts of this contract and all subcontracts relating
to the preparation of such document or written report, provided that the payment limit specified in Sec. 1(e) exceeds $5,000.
When multiple documents or written reports are the subject or products of this agreement, the disclosure section may also
contain a statement indicating that the total contract amount represents compensation for multiple documents or written
reports.
7. Insurance. Consultant shall, at no cost to Public Agency, obtain and maintain during the term hereof: (a) Workers'
Compensation Insurance pursuant to state law; (b) Professional Liability Insurance with minimum coverage of $1,000,000.00
and a maximum deductible of $250,000.00; and (c) Comprehensive General Liability Insurance, including blanket contractual
(or contractual liabi(ity) coverage, broad form property damage coverage, and coverage for owned and non-owned vehicles, with
a minimum combined single limit coverage of $1,000,000.00 for all damages due to bodily injury, sickness or disease, or death
to any person, and damage to property, including the loss of use thereof, arising out of each accident or occurrence, and
naming Public Agency, Contra Costa County, City of Antioch, City of Clayton, City of Concord, Town of Danville, City of El
Cerrito, City of Hercules, City of Lafayette, City of Martinez, Town of Moraga, City of Orinda, City of Pinole, City of
Pleasant Hill, City of Richmond, City of San Pablo, City of San Ramon, City of Walnut Creek, its/their governing bodies,
officers and employees as additional insureds. Consultant shall promptly furnish to Public Agency certificates of insurance
evidencing such coverage and requiring 30 days' written notice to Public Agency of policy lapse, cancellation or material
change in coverage.
8. Payment. Public Agency shall pay Consultant for professional services performed at the rates shown in Appendix B attached
hereto, which include all overhead and incidental expenses, for which no additional compensation shall be allowed.
Notwithstanding the foregoing, those incidental expenses specifically itemized in Appendix B shall be reimbursable by Public
Agency to Consultant, provided that Consultant submits copies of receipts and, if applicable, a detailed mileage log to Public
Agency. In no event shall the total amount paid to Consultant exceed the payment limits) specified in Sec. 1(e) without
prior written approval of the Public Agency. Consultant's billing statements shall be submitted at convenient intervals
approved by Public Agency and shall list, for each item of services, the employee categories, hours and rates. Payment will
be made within thirty (30) days after receipt of each statement.
9. Status. The Consultant is an independent contractor, and shall not be considered.an employee of Public Agency.
10. Time for Completion. Unless the time is extended in writing by Public Agency, Consultant shall complete all services covered
by this Agreement no later than the Completion Date(s) listed above.
11. Record Retention and Auditing. Except for materials and records delivered to Public Agency, Consultant shall retain all
materials and records prepared or obtained in the performance of this Agreement, including financial records, for a period
of at least five years after Consultant's receipt of the final payment under this Agreement. Upon request by Public Agency,
at no additional charge, Consultant shall promptly make such records available to Public Agency, or to authorized
representatives of the state and federal governments, at a convenient location within Contra Costa County designated by Public
Agency, and without restriction or limitation on their use.
12. Documentation. Consultant shall prepare and deliver to Public Agency at no additional charge, the items described in Appendix
A to document the performance of this Agreement and shall furnish to Public Agency such information as is necessary to enable
Public Agency to monitor the performance of.this Agreement.
13. Ownership of Documents. All materials and records of a finished nature, such as final plans, specifications, reports, and
maps, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of Public
Agency. All materials of a preliminary nature, such as survey notes, sketches, preliminary plans, computations and other
data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to Public Agency at
no additional charge and without restriction or limitation on their use.
14. Extra Work. Any work or services in addition to the work or services described in Appendix A shall be performed by Consultant
according to the rates or charges listed in Appendix B. In the event that no rate or charge is listed for a particular type
of extra work, Consultant shall be paid for the extra work at a rate to be mutually agreed on prior to commencement of the
extra work. In no event shall Consultant be entitled to compensation for extra work unless'a written authorization or change
order describing the work and payment terms has been executed by Public Agency prior to the commencement of the work.
15. Payment Retention. Public Agency shall retain ten percent (10X) of the monies due the'Consultant as security for the
fulfillment of this Agreement. After the Consultant has completed each task as identified in Appendix "A" under this
Agreement, submitted final billing, and the Public Agency has found the work to be accurate, the Public Agency will pay all
withheld funds. Payment of withheld funds will be made within thirty (30) days of completing this work and submittal of a
final billing. A retention will not be withheld for any "on-call" work.
16. Termination by Public Agency. At its option, Public Agency shalt have the right to terminate this Agreement at any time by
written notice to Consultant, whether or not Consultant is then in default. Upon such termination, Consultant shall, without
delay, deliver to Public Agency all materials and records prepared or obtained in the performance of this Agreement, and shall
be paid, without duplication, all amounts due for the services rendered up to the date of termination.
17. Abandonment by Consu tent. In the event the Consultant ceases performing services under this Agreement or otherwise abandons
the project prior to completing all of the services described in this Agreement, Consultant shall, without delay, deliver
to Public Agency all materials and records prepared or obtained in the performance of this Agreement, and shall be paid for
the reasonable value of the services performed up to the time of cessation or abandonment, less a.deduction for any damages
or additional expenses which Public Agency incurs as a result of such cessation or abandonment.
18. Breach, in the event that Consultant fails to perform any of the services described in this Agreement or otherwise breaches
this Agreement, Public Agency shall have the right to pursue all remedies provided by law or equity. Any disputes relating
to the performance of this Agreement shall not be subject to non-judicial arbitration. Any litigation involving this
Agreement or relating to the work shall be brought in Contra Costa County, and Consultant hereby waives the removal provisions
of Code of Civil Procedure.Section 394.
19. Compliance with Laws. In performing this Agreement,-Consultant shall comply with all applicable laws, statutes, ordinances,
rules and regulations, whether federal, state or local in origin.
20. Assignment. This Agreement shall not,be assignable or transferable in whole or in part by Consultant, whether voluntarily,
by operation of law or otherwise; provided, however, that Consultant shall have the right to sub-contract that portion of
the services for which Consultant does not have the facilities to perform so long as Consultant notifies Public Agency of
such subcontracting prior to execution of this Agreement. Any other purported assignment, transfer or sub-contracting shall
be void.
21. Endorsement on Plans.- Consultant shall endorse all plans, specifications, estimates, reports and other items described in
Appendix A prior to delivering them to Public Agency.
22. Patents and Copyrights. The issuance of a patent or copyright to Consultant or any other person shall not affect Public
Agency's rights to the materials and records prepared or obtained in the performance of this Agreement. Public Agency
reserves a license to use such materials and records without restriction or limitation, and Public Agency shall not be
required to pay any additional fee or royalty for such materials or records. The license reserved by Public Agency shall
continue for a period of fifty years from the date of execution of this Agreement, unless extended by operation of law or
otherwise.
23. Indemnification. Consultant shall `defend, indemnify, save and hold harmless Public Agency, Contra Costa County, City of
Antioch, City of Clayton, City of Concord, Town of Danville, City of El Cerrito, City of Hercules, City of Lafayette, City
of Martinez, Town of Moraga, City of Orinda, City of Pinole, City of Pleasant Hill, City of Richmond, City of San Pablo, City
of San Ramon, City of Walnut Creek, .its/their governing bodies, officers and employees from any and all claims, costs and
liability for any damages, injury or death arising directly or indirectly from, or connected with, the services provided
hereunder and due to, or claimed or alleged to be due to, negligence or willful misconduct of Consultant, its officers,
employees, agents, sub-consultants, or any person under its direction or control, save and except claims or litigation arising
through the sole negligence or sole willful misconduct of Public Agency, and will make good to and reimburse the indemnitees
for any expenditures, including reasonable attorney's fees, the indemnitees may make by reason of such matters and, if
requested by any of the indemnitees, will defend any such suits at the sole cost and expense of Consultant.
24. Heirs. Successors and Assigns. Except as provided otherwise in Section 20 above, this Agreement shall inure to the benefit
of and bind the heirs, successors, executors, personal representatives and assigns of the parties.
25. Public Endorsements: Contractor shall not in its capacity as a contractor with. Public Agency publicly endorse or oppose the
use of any particular brand name-or commercial product without the prior approval of the Public Agency's governing board.
In its Public Agency Contractor capacity, Contractor shall not publicly attribute qualities or lack of qualities to a
particular brand name or commercial product in the absence of a well-established and widely-accepted scientific basis for
such claims or without the prior approval of the Public Agency's governing board. In its Public Agency contractor capacity,
Contractor shall not participate or appear in any commercially-produced advertisements designed to promote a particular brand
name or commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractor's presence in
the advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Public Agency.
Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the Public Agency's
governing board, its officers, or others who may be authorized by the Public Agency's governing board or by law to receive
such views.
26. Project Personnel. in performing the services under this Agreement, Consultant shall use the personnel listed in Appendix
C, attached hereto and made a part hereof by this reference. Changes in project personnel may only be made with Public
Agency's written consent, and Consultant shall notify Public Agency in writing at least thirty (30) days in advance of any
proposed change. Any person proposed as a replacement shall possess training, experience and credentials comparable to those
of the person being replaced.
Attachments: Appendix A, Appendix B, Appendix C
Form approved by County Counsel (8/93)
h:\NPDES\CSA1.gen
i.
1.1,3
Appendix A
Scope of Work
CH2M HILL will provide support services to the Contra Costa Cities•County•District
Stormwater Program to develop a Public Education and Industrial Outreach. Program
Implementation Plan and begin implementing educational activities. CH2M HILL will
provide the services described in this scope of work through the end of Fiscal Year
1994.
Task 1--Program Identity (PEI0-2)
CH2M HILL will develop a program identity for the Stormwater Public Education and
Industrial Outreach (PEIO) Program. The program identity will include a logo., tagline,
theme and message for the overall program. Concepts will be developed with the PEIO
Committee at Meeting #2, based on the results of the focus groups and public opinion
survey. Final program.identity concepts will be presented and discussed at Meeting #3.
Camera ready logo, tagline, theme and message will be provided to the PEIO
Committee in both black and white and in color.
Task 2--Focus Groups (PEI0-3)
C112M HILL will conduct five focus groups. One focus group will be conducted in
each of the four sections of Contra Costa County, west, east, central, and south. One
focus group will include Contra Costa County elected officials. Participation in the
focus groups will be solicited through three newspaper advertisements. Additional
participants will be identified from interest groups to ensure full representation of the
County.
The questions and format of the focus groups will be reviewed with the PEIO
Committee at Meeting #1. Each focus group will be conducted at a focus group
facility, facilitated, and videotaped. The results of the focus groups will be summarized
in a report to the PEIO Committee.
Task 3--Coordination with Pollution Prevention Programs (PEI0-6)
CH2M HILL will contact pollution prevention programs in Contra Costa County.
Contacts will identify existing and planned information programs, current messages and
themes, distribution methods, and opportunities for coordinated educational efforts. A
summary memorandum will be prepared for the PEIO Committee. PEIO education
materials developed as part of other tasks will be circulated to public education staff of
other pollution prevention programs for review and comment.
Page A-1
Task 4—Implementation Plan (PEI0-8)
CH2M HILL will prepare a draft and final Stormwater. Public Education
Implementation Plan. Preparation of the Implementation Plan will include 6 monthly
meetings with the PEIO Committee, development of an activity options list, preparing
the draft plan, preparing the final plan, and presentations to agencies and elected
officials.
Monthly Meetings. Six monthly meetings will be conducted with the PEIO
Committee. CH2M HILL will provide materials for review in advance of the meetings,
facilitate discussion of Implementation Plan activities, and prepare summaries of each
meeting.
Activity Options List. Based on the results of the research activities, CH2M HILL
will prepare a list of PEIO activity options for implementation with estimated costs,
advantages and disadvantages. This fist will be reviewed and expanded at Meeting #3.
Draft Plan. Based on.,the direction and activity selection by the PEIO Committee at
Meeting #4, CH2M HILL will prepare a draft Implementation Plan for review and
discussion by the PEIO Committee at Meeting #5. Five copies of the preliminary draft
-will be submitted to the PEIO Committee. Thirty copies of the draft'Implementation
Plan will be prepared for circulation to agencies and elected officials.
Agency and Elected Official Coordination. The draft Implementation Plan will be
presented to the Management Committee and up to 10 agencies, councils, and boards.
CH2M HILL will prepare talking points, 10 slides or overheads.for the meetings. One .
staffperson will attend each presentation.
Final Implementation Plan. Based on comments from the PEIO Committee, the
Management Committee and other reviewers, CH2M HILL will prepare the final
Implementation Plan. Thirty copies will be submitted to the PEIO Committee.
Task 5—Kick-off Event (PEI0-9)
CH2M HILL will plan and coordinate a kick-off event for the PEIO Program. With
approval of the PEIO Committee at Meeting #3, CH2M HILL will schedule the
location, identify potential participants, prepare an invitation to participants, coordinate
logistics, and contact the media prior to the event. Talking points will be prepared for
event participants and media follow-up calls will be conducted. Media materials for the
event will be prepared under Task 8.
Task 6—Videotape and PSA (PEI0-10)
CH2M HILL will prepare an 8 to 10-minute educational videotape and a 30-second
Public Service Announcement (PSA) about stormwater pollution in, Contra Costa
Page A-2
County. A draft scripts and storyboards will be prepared for review by the POO
Committee at Meeting. #3. Following approval of the script and storyboard, CH2M
HILL will film scenes and prepare a rough cut videotape and PSA for review by the
POO Committee. The final videotape and PSA will be produced and five copies
submitted to the PEIO Committee.
Task 7—Advertising Campaign (PEI0-12)
CH2M HILL will assess the need for and plan a multimedia.advertising campaign in
Contra Costa County. Based on the research, focus group, and public opinion survey
results, the reach and effectiveness of each possible advertising vehicle (public service
announcements, billboards, magazine/newspaper advertising, radio/television
advertising, and direct mail) will be assessed. The summary memorandum will be
provided to the POO Committee. The results of the assessment will be incorporated
into the draft implementation plan.
Task 8—Media Materials (PEI0-13)
CH2M HILL will prepare a media packet for use at the Kick-off event and other future
media events. The media packet will include a folder, two,background information
sheets about the program, up to three photographs, a map of Contra Costa County, and
the program logo and tagline. Concepts for the media packet will be presented at
Meeting #3 and final materials will be prepared before the Kick-off event.
Task 9—Point of Purchase Campaign (PEI0-14)
C112M HILL will prepare and implement a'pilot point of purchase information
campaign at selected retail outlets. Contact will be made with retail outlets and
business organizations, such as automobile parts stores, nurseries, and chambers of
commerce, to identify appropriate target businesses. Up to 20 retail outlets will be
targeted based on the results of the contacts and research activities. An information
flyer and a countertop distribution mechanism will be prepared and placed at
participating businesses.
Task 10—Industrial Workshops (PEI0-28)
CH2M HILL will prepare and conduct four workshops with industrial and commercial
businesses in Contra Costa County. To accomplish this task, C112M HILL will identify
the training format; identify target industries; prepare workshop materials; and conduct
the workshops.
Identify Training ,Format. CH2M HILL will contact 15 businesses or business
organizations to determine the level of interest in workshops, notebook materials,
.support services, site inspections, or a hotline. A summary memorandum will be
Page A-3
t'
prepared for review by the PEIO Committee. Based on this information, the PEIO
Committee will identify the preferred outreach approach for local industries.
Identify Target Industries. C112M HILL will develop an industrial database using
city and county listings (business licenses, pretreatment records, etc.) supplemented
with a mailing house database. Businesses will be grouped by SIC code and business
activity to determine their need to'comply. Using the State Water Resources Control
Board (SWRCB) Bulletin Board System (BBS) database, a database of baseline
compliance will be prepared. A summary memorandum of both databases will .be
prepared for submittal to the PEIO Committee.
Develop Workshop Materials. The Richmond Industrial Compliance Guideline
Notebook will be updated to include the most current information on compliance
requirements and sample SWPP Plans. The revised information materials will be
submitted to the PEIO Committee for review. Two hundred copies of the final
information materials will be produced.
Conduct Workshops. Four industrial workshops will be conducted in four locations in
Contra Costa County. The workshops will focus on preparing an SWPPP and
implementing cost-effective BMPs. Participation and sponsorship by local businesses
and business organizations will be sought. The meeting room and audio-visual
equipment will be provided by the host city.
Task 11—Public Opinion Survey
CH2M HILL will prepare and conduct a 15-minute telephone survey of 600 Contra
Costa residents. The survey will assess public opinion and awareness of water quality
and stormwater issues to determine a baseline level of awareness prior to beginning
PEIO activities. CH2M HILL will design the survey instrument, select a random
sample of respondents, perform a pretest of the survey, interview 600 respondents by
telephone, provide translation and interviewing in two additional languages (Spanish
and Mandarin Chinese) of up to-120 respondents, and prepare a summary report with
data analysis .and interpretation. Thirty copies of the report will be submitted to the
PEIO Committee.
Task 12—Additional Services
CH2M HILL will be available as needed to provide.up to $15,000 of additional public
education strategy, tactical, and implementation assistance'for the PEIO Program.
Task 13—Program Management
CH2M HILL will prepare monthly progress reports and invoices for submittal to the ,
Stormwater Program Manager. Subcontracts will.- be established with each team
participant.
Page A-4
Contra Costa County Stormwater Public Education
Task I--Program Identity Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILL Project Manager 12 95 1,140
Ashford CH2M RLL Project Engineer 95 0
Smeeth CH2M RLL Task Leader 110 0
Regos CH2M HILL' Support Staff 60 0
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal 8 65 520
Nakano Imtech Principal 104 50 5,200
Edwards E&M Principal 125 0
Von Dollen E&M Acct.Exec. 75 0
Support E&M Staff Support 50 0
Total Labor 124 6,860
Expenses 2,918
Service Center 418
Travel
Miscellaneous
Outside Services. 2,500
Total Task Cost $9,778
Task 2--Focus Groups Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILI. Project Manager 2 95 190
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M RILL Task Leader 110 0
Regos CH2M HILL Support Staff 60 0
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal . 12 65 780
Nakano Imtech Principal 50 0
Edwards E&M Principal 12 125 1,500
Von Dollen E&M Acct.Exec. 107 75 8,025
Support E&M Staff Support 81 50 4,050
Total Labor 214 14,545
Expenses 6,670
Service Center 200
Travel 120
Miscellaneous 200
Outside Services 6,150
Total Task Cost $21,215
Page A-5
Task 3--Pollution Prevention Program Coordination Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILL Project Manager 1 95 95
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 18 110 1,980
Regos CH2M HILL Support Staff 60 60 3,600
OF CH2M HILL Project Assistant 45 0 ,
Merritt-Smith Merritt Smith Principal 65 0
Nakano Imtech Principal 50 0
Edwards E&M Principal 125 0
Von Dollen E&M Acct.Exec. 75 0
Support E&M Staff Support 50 0
Total Labor 79 5,675
Expenses . 725
Service Center 400
Travel 125
Miscellaneous 200
Outside Services
Total Task Cost $6,400
Task 4-Implementation Plan Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILL Project Manager 86 95 8,170
Ashford CH2M IRLL Project Engineer 36 95 3,420
Smeeth' CH2M HILL .Task Leader 78 110 8,580
Regos CH2M HILL Support Staff 142 60 8,520
Edit/Graphics CH2M HILL Editing/Graphics 36 75 2,700
OF CH2M HILL Project Assistant 32 45' 1,440
Merritt-Smith Merritt Smith Principal 100 65 6,500
Nakano Imtech Principal 8 50 400
Edwards E&M Principal 125' 0
Von Dollen E&M Acct.Exec. 24 75 1,800
Support E&M Staff Support 50 0
Total Labor 542 41,530
Expenses 5,850
Service Center 2,750
Travel 300
Miscellaneous 300
Outside Services 2,500
Total Task Cost $47,380
Page A-6
Task 5--Kick-off Event Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILL Project Manager 12 95 1,140
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 24 110 2,640
Regos CI-12M HILL Support Staff 44 60 2,640
OF CH2M HILL Project Assistant 45 0
Memtt-Smith Merritt Smith Principal 20 65 1,300
Nakano Imtech Principal 50 0
Edwards E&M Principal 8 125 1,000 '
Von Dollen E&M Acct.Exec. 28 75 2,100
Support E&M Staff Support` 50 0
Total Labor 136 10,820
Expenses 2,600
Service Center 620
Travel 80
Miscellaneous 150
Outside Services 1,750
Total Task Cost $13,420
Task 6--Videotape and PSA Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILL Project Manager 95 0
Ashford CH2M HILL Project Engineer 95. 0
Smeeth CH2M HILL Task Leader 24 110 2,640
Regos CH2M HILL Support Staff 60 0
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal 6 65 390
Nakano Imtech Principal 50 0
Edwards E&M Principal. 12 125 1,500
Von Dollen E&M Acct.Exec. 60 75 4,500
Support E&M Staff Support 72 50 3,600
Total Labor 174 12,630
Expenses 10,170
Service Center 520
Travel 150
Miscellaneous
Outside Services 9,500
Total Task Cost $22,800
Page A-7,
Task 7--Advertising Campaign Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HELL Project Manager 6 95 570
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 110 0
Regos C112M FRLL Support Staff 60 0 .
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal 40 65 2,600
Nakano Imtech Principal 50 0
Edwards E&M Principal 8 125 1,000
Von Dollen E&M Acct.Exec. 56 75 4,200
Support E&M Staff Support 32 50 1,600
Total Labor 142 9,970
Expenses 1,430
Service Center 480
Travel
Miscellaneous 200
Outside Services _ 750
Total Task Cost $11,400
Task 8--Media Materials Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILL Project Manager 2 95 190
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 110 0
Regos C112M HILL Support Staff 60 0
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal 10 65 650
Nakano Imtech Principal 56 50 2,800
Edwards E&M Principal 125 0
Von Dollen . E&M Acct.Exec. 20 75 1,560
Support E&M Staff Support 30 50 1,500
Total Labor 118 6,640
Expenses 4,050
Service Center 400
Travel
Miscellaneous .200
Outside Services 3,450
Total Task Cost $10,690
Page A-8
Task 9--Point of Purchase Campaign Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M.HILL Project Manager 2 95 190
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 110 0
Regos CH2M HILL Support Staff 60 0
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal 52 65 3,380
Nakano Imtech Principal 32 50 1,600
Edwards E&M Principal 125 0
Von Dollen E&M Acct.Exec. 75 0
Support E&M Staff Support 50 0
Total Labor 86 . 5,170
Expenses 3,130
Service Center 280
Travel
Miscellaneous 100
Outside Services 2,750
Total Task Cost $8,300
Task 10--Industrial Workshops Labor
Name Firm Title Hours Rate `Cost
Gardiner CH2M IRLL Project Manager 32 95 3,040
Ashford CH2M HILL Project Engineer 116 95 11,020
Smeeth CH2M HILL Task Leader 110 0
Regos CH2M HILL Support Staff 164 60 9,840
Johnson CH2M EML Database 32 110 3,520
Edit/Graphics CH2M HILL Edit/Graphics 64 75 4,800
OF CH2M HILL Project Assistant 12 45 540
Merritt-Smith Merritt Smith Principal 65 0
Nakano Imtech Principal 50 0
Edwards E&M Principal 125 0
Von Dollen E&M Acct.Exec. 75 0
Support E&M Staff Support 50 0
Total Labor 420 32,760
Expenses 9,640
Service Center 6,040
Travel 350
Miscellaneous 1,950
Outside Services 1,300
Total Task Cost .$42,400
Page A-9
Task Hl Public Survey Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M FML Project Manager 8 95 760
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 110 0
Regos CH2M HILL Support Staff 60 0
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal 40 65 2,600
Nakano Imtech Principal 50 0
Edwards E&M Principal 125 0
Von Dollen E&M Acct.Exec. 75 0
Support E&M Staff Support 50 0
Total Labor 48 3,360
Expenses 18,512
Service Center 512
Travel
Miscellaneous
Outside Services 18,000
Total Task Cost $21,872
Task 12--Additional Services Labor
Name Firm Title Hours Rate Cost
Gardiner CH2M HILL Project Manager 36 95 3,420
Ashford CH2M HILL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 28 110 3,080
Regos CH2M HILL Support Staff 54 '60 3,240
OF CH2M HILL Project Assistant 45 0
Merritt-Smith Merritt Smith Principal 40 65 2,600
Nakano Imtech Principal 50 0
Edwards E&M Principal 125 0
Von Dollen E&M Acct.Exec. 75 0
Support E&M Staff Support 50 0
Total Labor 158 12,340
Expenses 2,660
Service Center 910
Travel 200
Miscellaneous 200
Outside Services 1,350
Total Task Cost $15,000
Page A-10
Task 13--Program Management Labor
Name Firm Title Hours Rate Cost
Gardiner C112M EML Project Manager 36 95 3,420
Ashford CH2M HLL Project Engineer 95 0
Smeeth CH2M HILL Task Leader 110 0
Regos CH2M HILL Support Staff 24 60 1,440
OF CH2M HILL Project Assistant 24 45 1,080
Merritt-Smith Merritt Smith Principal 65 0
Nakano Imtech Principal 50 0
Edwards E&M Principal 125 0
Von Dollen E&M Acct.Exec. 75 0
Support E&M Staff Support 50 0
Total Labor 84 5,940
Expenses 995
Service Center 870
Travel
Miscellaneous 125
Outside Services
Total Task Cost $6,935
Project Total Labor
Name Firm Title Hours Rate . Cost
Gardiner CH2M HILL Project Manager 235 95 22,325
Ashford CH2M HILL Project Engineer 152 95 14,440
Smeeth CH2M HILL Task Leader 172 110 18,920
Regos CH2M HILL Support Staff 488 60 29,280
Johnson CH2M HILL Database 32 110 3,520
Edit/Graphics CH2M HILL Editing/Graphics 100 75 7,500
OF CH2M MEL Project Assistant 68 45 3,060
Merritt-Smith Merritt Smith Principal 328 6521,320
Nakano Imtech Principal 200 50 10,000
Edwards E&M, Principal 40 ' 125 5,000
Von Dollen E&M Acct.Exec. 295 75 22,125
Support E&M Staff Support 215 50 10,750
Total Labor 2,325 168,240
Expenses 69,350
Service Center 14,400
Travel 1,325
Miscellaneous 3,625
Outside Services 50,000
Total Task Cost $237,590
Page A-11
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Appendix B
Salary Rates and Payment Terms
Labor`
CH2M HILL staff will be billed at actual salary rate times a 3.15 multiplier according to the
following rate scale.
1994 Rates
Professional Level Low Average High
Engineer 0 $37.76 $54.33 $70.91
Engineer 1 $47.81 $66.00 $84.21
Engineer 2 $56.08 $72.62 $89.19
Engineer 3 $59.05 $80.23 $101.42
Engineer $67.58 $100.86 $134.14
Engineer 5 $80.33 $119.04 $157.79
Engineer 6 $95.38 $130.08 $164.81
Engineer 7 $112.16 $150.81 $189.42
Engineer 8 $148.47 $177.00. $205.51
Technician 1 $29.65 $43.43 $57.20
Technician 2 $40.23 $51.83 $63.40
Technician 3 $46.30 $63.06 $79.83
Technician 4 $55.92 $67.71 $79.48
Technician 5 $66:07 $86.99 $107.87
Technician Assistant $21.12 $33.81 $46.49
Office $21.58 $43.10 $64.61
Expenses
Expenses will be billed as actual costs incurred plus markup of 10 percent. Estimated
expenses are as follows:
Service Center $14,400
(communications charge, computers, copying,etc.billed
according to current CH2M HILL service center rates)
Travel $1,325
(Company vehicles @ $0.50/mile,personal vehicles @ $0.28/mile)
Miscellaneous $3,625
(postage, temporary help, etc.)
Page B-1
Outside Services
Merritt Smith Consulting $44,820
Edwards &McCaslin $47,875
Imtech $18,000
$110,695
Total Expenses $130,045
Markup on Expenses ,10% $13,005
Page B-2
1 ,13
Appendix C
Project Personnel
The following staff are the key project personnel to perform work on the Stormwater Public
Education Project. These personnel will not be changed without written approval of the Public
Agency. Other support staff including word processing, clerical,graphics and editting staff_ will
work on the project and will be billed according to the rate schedule in Appendix B_
Name Title Firm Professional Level
Charles Gardiner Project Manager CH2M HILL Engineer 4
Kendal Smeeth Task Manager CH2M HILL Engineer 4
Meleah Ashford Project Engineer CH2M HILL Engineer 3
Leslie Regos Project Staff CH2M HILL Engineer 0
Amy Merritt-Smith Task Manager Merritt Smith Consulting Principal
Colleen Edwards Principal Edwards&McCaslin Principal
Doug Von Dollen Task Manager ' Edwards&McCaslin. Staff
Elissa Morash Project Staff Edwards&McCaslin Staff
Nancy Nakano Task Manager Imtech Principal
Robert Kung Project Staff Imtech Lead Designer
Page G1