HomeMy WebLinkAboutMINUTES - 01111994 - 1.5 TO: BOARD OF SUPERVISORS �'5
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: January 11, 1994
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 95 for the
Emergency Opening of Pinole Valley Road.
Project No.: 0672-6136529
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement No. 095 which provides $20,000 in Federal Transportation Improvement Funds for
preliminary engineering for the emergency opening of Pinole Valley Road.
II. Financial Impact:
The supplement provides Federal reimbursement for 100%of the County's costs for this project.
III. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects.
Due to the storms in January 1993, Contra Costa County was eligible for Federal Highway
Administration disaster relief funds.
On August 27, 1993, Contra Costa County qualified for Federal funds to pay for the emergency
work specified.
Continued on Attachment: X SIGNATURE: —�
_ RECOMMENDATION OF COUNTY ADMINISTRATOR fl
_ RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON JAN 111994 APPROVED AS RECOMMENDED V OTHER _
VO.Tf OF SUPERVISORS
V UNANIMOUS (ABSENT 7� )
AYES: NOES:
ABSENT: ABSTAIN: t hereby certify tnat this Is a true and correct copy zt
an action taken and entered on the minutes of the
BS:eh Board of Supervisors on the date shown.
c:BOiia.tl ATTESTED: - if'8- 1 4___._.__...,� -�
PHIL BATCHELOR,Clark of the Board
Orig. DIV: PUbIIC Works (TE) of SupertAsors and County Administrator
Contact: B. Schamach, Tel. 313-2355 BY ,may
cc: County Administrator
GMEDA Director
Accounting
Approve and Authorize the Chair to Execute Program Supplement No. 95 for the emergency opening
of Pinole Valley Road.
January 11, 1994
Page 2
III. Reasons for Recommendations and Background: (continue)
Caltrans and the Federal Highway Administration have determined that the County can be
reimbursed for the County's estimated costs for the project.
IV. Consequences of Negative Action:
If this program supplement is not approved the County will have to absorb the entire cost of the
preliminary engineering of this project.
+ Date: October 18, 1993
PROGRAM SUPPLEMENT NO. 095 Location: 04-CC -0-CR �
toProject Number. : ER-2411 (003)
LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-927352 0
FOR FEDERAL-AID PROJECTS NO: 04-5928
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 06/21/77 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master. Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
AT PINOLE VALLEY ROAD
TYPE OF WORK: ENERGENCY RELIEF-RESTORATION LENGTH: 0. 0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [ ] Right-of-Way [ ]
[ ) Construction Engineering [ ] Construction
Estimated Cost Federal Funds .. Matching Funds
Local OTHER OTHER
$ 20000 098 $ 20000 $ o $ o $ o
$ 0
COUNTY CSF CONT COSTA - STATE OF CALIFORNIA
f ;..., Department of Transportation
By r"" " ByOWA 'E
�h�tiritd?i, B,5argl•`of Supervisors DEPUTY DISTRIC DTRECT09
OF
TRANSPORTATION, DISTRICT 4
Date JAN 111994 Date6—
Pltil Batchelor, Clerk'o;the Board of
Attest $upeerviisolyrls and County Arlmopistrater
I hereby Certify upon my personal knowledge Z4��thatbudgeted funds are available for this encumbrance:
Accounting Officer �o,,` Date /� 3 $ 20000. 00
Chapter Statutes I Item Year I Program 18C1 Fund Source I AMOUNT
55 1993 2660-101-890 93-94 20.30.010.600 C 225000 892-F 20000.00
FORM APPROVED
VICTOR J. WFSTPvMAN, Coy my Counsel
By Deputy
Fuge 1 of 2
04-CC -0-CR DATE: 10/18/93
ER-2411 (003),,,
SPECIAL COVENANTS OR REMARKS
1. The effective date of this agreement is 01/05/93
2 . All maintenance, involving the physical .'condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular` intervals or as required
for efficient operation of the completed improvements.
3 . The Local Agency will advertise, award, and administer this
project and will obtain the State's concurrence prior to either
award or rejection of the contract.
4 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate or its modification (PR-2A) or the FNM-76, and accepts
any increases in Exchange Funds, State Matching funds, and\or
Local Agency Funds as shown on the Finance or Bid Letter or its .
modification as prepared by the Division of Local Streets and
Roads.
5 . All emergency relief work reimbursed at 100% must be completed
within 180 days following the storm period from January 5, 1993
thru March 20, 1993 . Local Agency records must clearly identify
those costs incurred before and after January 5, 1993 . Incurred
costs are defined as disbursements made or in process for goods
and services delivered. Emergency relief work completed after
September 16, 1993 will be funded at the federal aid
reimbursement ratio of 88 . 53%. The Local Agency will be
responsible for the matching requirement.
6 . In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
7. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49 , part 18, Subpart C - 22 , Allowable Costs.
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