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Home My WebLink AboutMINUTES - 01111994 - 1.49 TO: BOARD OF SUPERVISORS Contra FROM: John H. deFremery, Agricultural Commissioner - Costa Director Weights & Measures County DATE: December 7 , 1993 `�srj--(Cf--ate SUBJECT: State Pesticide Regulatory Contract for Fiscal Year 1993-94 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION Authorize Chairman, Board of Supervisors, to sign an amendment to Standard Agreement No. 93-0239 . This Standard Agreement is effective July 1, 1993 through June 30, 1994 . BACKGROUND The County Department of Agriculture enforces regulations regarding the use of pesticides . Growers are required to submit monthly summaries of pesticides which have been used. In an effort to expedite the processing of this information the State has provided computer equipment and will reimburse the County for all costs related to computer entry of Monthly Summary Pesticide Use Reports generated by growers in Contra Costa County. Due to the volume of work the County is handling the contract is being amended to- cover these expenses . CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON a nu a ry III ISJS44 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS XX I I I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN- OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED January 11, 1994 Auditor-Controller PHIL BATCHELOR,CLERK OF THE BOARD OF Agriculture SUPERVISORS AND COUNTY ADMINISTRATOR contact: Ed Meyer 646-5250 BY DEPUTY M382 (10/88) STATE OF CALIFORNIA /' �y STANDARD .AGREEMENT APPROVED BY THE CONTRACT NUMBER AM.NO. ATTORNEY GENERAL 93-0239 I I -STD.2(REV.5-91) TAXPAYER'S FEDERAL EMPLOYER f 23rd da of November 93 IDENTIFICATION NUMBER THIS Ad REEMENT,made and entered into this Y ovem , 19 94-6000509 in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting TITLE OF OFFICER ACTING FOR STATE AGENCY DIRECTOR DEPARTMENT OF PESTICIDE REGULATION , hereafter called the State, and CONTRACTOR'S NAME COUNTY OF CONTRA COSTA hereafter called the Contractor WITNESSETH: That the Contractor for and in consideration of the covenants,conditions agreements, and stipulations of the State hereinafter expressed, does hereby agree to furnish to the State services and materials as follows: (Set forth service to he rendered by Contractor,amount to be paid Contractor,time for performance or completion,and attach plans and specifications,if any) It is hereby mutually agreed that Standard Agrc�,ient No. 93-0239 dated May 5, 1993 be amended as follows: INCREASE the dollar amount by $10,000.00 from an original amount not to exceed $3, 000.00 to an amended amount not to exceed $13,000.00. ADD Exhibit B.1 attached and by this reference made a part hereof. All other terms and conditions of the original agreement shall remain in full force and effect. This amendment shall not be considered effective until signed by both parties and approved by the Department of General Services, if required. 1 The provisions on the reverse side hereof constitute a part of this agreement. IN WITNESS WHEREOF,this agreement has been executed by the parties hereto, upon the date'.first above written. STATE OF CALIFORNIAONTRACTOR (805) 861-2306 AGENCY CONTRACTOR (If erthanan dl»dual,state whether corpora lion,partnership,etc.,) DEPARTMENT OF PESTICIDE REGULATION OUNTY CONT STA BY(AUTHORIZED SIGNATURE) Y(AUTHO SIGNATUR X PRINTED NAME CT,PERSON SIGNING PRINTE NAME AND TITLE OF PERSON SIG !ii JG JAMES W. ::ELLS TITLE — ADDRESS M. Powers Board of Supervisors DIRECTOR 651 Pine Street,Room 106 A 9455 AMOUNT ENCUMBERED BY PROCrtAM CATEGORY(CODE AND TITLE) FUND TITLE THIS DOCUMENT Department of General Services 10, 000.00 17.10.01 PR/F GENERAL Use Only (OPTIONAL U6`_) PRIOR AMOUNT ENCUMBERED FOR THIS CONTRACT ITEM CHAPTER STATUTE FISCAL YEAR 3,000.00 3930-001-001 55 193 93/94 TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE(CODE AND TITLE) /.� DATE BEN.SERV.DEPT.APPROVAL $ 13,000-00 569007 NOT REQUIRED PER I hereby certify upon my own personal knowledge that budgeted funds are T.B.A.NO. B.R.NO. 1� 1215 AM available for the period and purpose of the expenditure stated above. ��1 i .I SIGNATURE OF ACCOUNTING OFFICER DATE X CONTRACTOR ❑ STATE AGENCY DEPT.OF GEN.SER. El CONTROLLER ❑ L The Contractor agrees to indemnify, defend and save harmless the State, its officers, Agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. 2. The Contractor, and the agents and employees of Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of State of California. 3. The State may terminate this agreement and be relieved of the payment of any consideration to Contractor should Contractor fail toperform the covenants herein contained at the time and in the manner herein provided. In the even, of such termination the State may proceed with the work in any manner deemed proper by the State. the cost to the State shall be deducted from any sum due the Contractor under this agreement, and the balance, if any, shall be paid the Contractor upon demand. 4. Without the written consent of the State, this agreement is not assignable by Contractor either in whole or in part. 5. Time is of the essence in this agreement. 6. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parities hereto, and no oral understanding or agreement of incorporated herein, shall be bi::ding on any of the parties hereto. 7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. MONTHLY SUMMARY EXHIBIT B.1 Rev. Date 5/6/93 i PEST MANAGEMENT DIVISION - INFORMATION SERVICES OUTPUT DATA FORMAT MONTHLY SUMMARY 30-060 (TYPE C) Variable Len. Type Offset Comments RECORD ID 1 X 1 Transaction type C PROCESSDT 4 N 2 - 5 MMYY out BATCH N_O 4 N 6 - 9 CCSS (CC: County, SS: Batch seq.) REPORT MONTH 2 N 10 - 11 Optional REPORT YEAR 2 N 12 - 13 optional . NURSERY IND 1 X ' 14 n/a for this form COUNTY CD 2 N '' 15 - 16 County code 1 to 58 SECTION 2 N 17 - 18 n/a for this form TOWNSHIP 2 N 19 - 20 n/a for this form TSHIP DIR 1 X 21 n/a for this form RANGE 2 N 22 - 23 n/a for this form RANGE_DIR 1 X 24 n/a for this form - BASE LN MER 1 X 25 n/a for this form AER GND—IND 1 X 26 n/a for this form GROWER ID 11 X 27 - 37 n/a for this form GRWR FUT_SUF 1 X 38 n/a for this form SITE_LOC_ID 8 X 39 - 46 n/a for this form ACRE PLANTED 8 N 47 - 54 n/a for this form UNIT_PLANTED 1 X 55 n/a for this form APPLIC_DT 6 N 56 - 61 MMDDYY input format (use 1101" for day if not reported) MMDDYY output format SITE_CODE 6 N 62 - 67 from 'Most Common Commodity Codes' list (if SITE CODE < 1000, do not report ACRE—TREATED and UNIT TREATED) QUALIFY CD 2 N 68 - 69 ZERO FILL PLANTING SEQ 1 N 70 ZERO FILL ACRE TREATED 8 N 71 - 78 9(6)V(2) UNIT TREATED 1 X 79 'A' , 'T' , 'S' , 'C' , 'K' , 'U' , 'P' MFG FIRMNO 7 N 80 - 86 EPA Reg. number, part 1 LABEL_SEQ_NO 5 N 87 - 91 EPA Reg. number, part 2 REVISION NO 2 X 92 - 93 California revision code REG_FIRMNO 7 N 94 - 100 Subregistration number AMT_PRO USED 10 N 101 - 110 9(6)V(4) UNIT_OF_MEAS 2 X 111 - 112 'LB, 'OZ' , 'PT' , 'QT' , 'GA' , 'KG' , 'GR' , 'LI' , 'ML' DOCUMENT NO 8 N 113 - 120 BATCH SEQ. # OR PRESS LINE ITEM 4 N 121 - 124 Line number within document APPLTC_CNT 6 N 125 - 130 Number of applications PLEASE NOTE: 1) Document number should be numeric only. 2) Line item should be numeric only. 3) All numeric fields should be right justified and zero filled, i .e. if the line item is 20, it should be entered as 0020, not 20. 4) COMBINATION OF FIELDS: BATCH NO + DOCUMENT NO + SUMMARY—CD MUST BE UNIQUE WITHIN A FILE/DISK. EXHIBIT B -1 Rev. Date 5/6/93 PEST MANAGEMENT DIVISION - INFORMATION SERVICES OUTPUT DATA FORMAT MONTHLY SUMMARY COUNT OF APPLICATIONS (39-060) (TYPE D) Variable Len. Type Offset Comments RECORD ID 1 X 1 Transaction type (D) PROCESS DT 4 N 2 - 5 MMYY out BATCH_NO 4 N 6 - 9 CCSS (CC: County, SS: Batch Seq.) REPORT_MONTH 2 N 10 - 11 Optional REPORT_YEAR 2 N 12 - 13 Optional NURSERY IND 1 X 14 n/a for this form COUNTY TD 2 N 15 - 16 County code 1 to 58 SECTION 2 N 17 - 18 n/a for this form TOWNSHIP 2 N 19 - 20 n/a for this form TSHIP_DIR 1 X 21 n/a for this form RANGE 2 N 22 - 23 n/a for this form RANGE DIR 1 X 24 n/a for this form - BASE ICN MER 1 X 25 n/a for this form AER GND IND 1 X 26 n/a for this form GROWER_TD 11 X 27 - 37 n/a for this form GRWR CUT SUF 1 X 38 n/a for this form SITE LOC IP 8 X 39 - 46 n/a for this form ACRE PLANTED 8 N 47 - 54 n/a for this form UNIT_PLANTED 1 X 55 n/a for this form APPLTC_DT 6 N 56 - 61 n/a for this form SITE CODE 6 N 62 - 67 n/a for this form QUALIFY_CD 2 N 68 - 69 n/a for this form PLANTING_SEQ 1 N 70 n/a for this form ACRE TREATED B N 71 - 78 n/a for this form UNIT^TREATED 1 X 79 n/a for this form MFG FIRMNO 7 N 80 - 86 n/a for this form LABEL SEQ_NO 5 N 87 - 91 n/a for this form REVISTON NO 2 X 90 - 93 n/a for this form REG FIRMNO 7 N 94 - 100 n/a for this form AMC PRD USED 10 N 101 - 110 n/a for this form UNIT_OF_MEAS 2 X 111 - 112 n/a for this form DOCUMENT_NO 8 N 113 - 120 n/a for this form LINE ITEM 4 N 121 - 124 n/a for this form APPLIC_CNT 6 N 125 - 130 Number of applications PLEASE NOTE: 1) Document number should be numeric only. 2) Line item should be numeric only. 3) All numeric fields should be right justified and zero filled, i .e. if the line item is 20, it should be entered as 0020, not 20. 4) COMBINATION OF FIELDS: BATCH NO + DOCUMENT—NO + SUMMARY—CD MUST BE UNIQUE WITHIN A FILE/DISK. r.�n1d11 B.i DEPARTMENT OF PESTICIDE REGULATION - INFORMATION SERVICES USE REPORT' DATA = KEY DATA INSTRUCTIONS Variable Description and Coding Instructions RECORD—ID Document type to identify edit criteria for documents. For elects-onic data, Job Reports (39-125/33-126x) are coded as type 'A' and Monthly Agricultural Suimary (33- 011) are coded with a value PROCESS—OT Month andJYear document processed. This is the month the document isencodedand validated. Format is NM. BATCH—HO Identify batched groups of documents for a particular ruonth. four digit code is divided into County number and a two digit sequence number. This allows up to 100 batches to be processed each month for a county. - REPORT_t1ONTH Month of application. This is optional for record type 'A' but is required for record type 'B' . This field and the next are keyed from the boxes for Month(1) and year(?) on the 33-017. REPORT—YEAR Year of :appl,ication. This is optional for record type 'A' but is 'required for record type V . COUNTY—CD County Code Number. The assigned numeric code for the County. The following fields refer to the location inforwation on the Pesticide Use Deport as Township/Range/Section (TILS) data.. SECTION Section number- in which pesticide was applied. This 1s a two digit numeric field, range 1 - 36. TOWNSHIP Township number: two digits, range 1 - 43. TSHIP OIR Single character direction indicator for township. Valid values are IN, and RANGE ,Range number: two digits, range 1 -47. JtAHGE DIR Single character direction indicator for range. Valid values are 'E' and 'W' . BASE—LN—MER Single character for reference origin for TRS data. Valid Values are 'K' , 'M' , and 'S' . AER GNO INO Indicator for application. , Listed as 'A' (air) , 'G' (,ground) or 10' (other). DEPARTMENT Of PESTICIDE REGULATION - INFORMATION SERVICES USE REPORT DATA KEY DATA INSTRUCTIONS Variable Descri tion and Coding Instructions County defined code for grower. field must be non-blank. format: CC YY CC XXXXX CC - Reporting County YY - Application Year CC - County of Origin XXXXX - 5-digit Grower/Permit number ME—LOC—ID Code assigned by county for field identifier for grower. field must be non-Wank. ACRE—PLAtiTED Total number of units for the location identified by SITE LOC 10. Alternate units may be used for applications which donotallow reporting in acres. niT_PLA;1TED Single Character code to identify the type of units repurLed ip the ACRE PLANTED field. Valid values include `A' (acres) . ITI ton's, IS, (square feet) , ICI (cubic feet) , IKI 'thousand cubic feet) . -.!U, (miscellaneous APPLIC—OT Date of application. format is MMDDYY. Reject if month greater than 12, day greater than last day of the subject month, years s prior to 1990. SITE—CODE numeric cod�, for coautiodity/site. Must be consistent with Department's list of site codes. it is checked to ensure it i, on the site code table and on the product label. QUALIFY—CO Numeric code for special qualification of use for SIff—CODE. Code As zero If not used. PLAi4TIjiG_SEQ Numeric sequence for multiple plantings In single field. Code as zero if not used. ACRE—TREATED Total number of units treated at the location identified. by SITE—LOC-10. Alternate units may be used for appiicdtions which do not allow reporting in acres. uNIT—TREATED Single character code to identify the type of units reported in the ACRETREATEDfield. Valid values include 'A' (acres). IT' tons, IS, (square feet), ICI (cubic feet) , IKI (thousnad cubic feet), IUI (1111 5cel laneous units). DEPARTMENT OF PESTICIDE REGULATION - INFORMATION SERVICES USE REPORT DATA - KEY DATA INSTRUCTIONS Variii0 e Description and Coding Instructions The following four fields comprise the product registration nuaober. MfC F1RMNO and LAIIEL SCQ_NO wake up the 111A registration number. k1VISION NO is the alphabetic revision code assigned by ttie Department. REC FIRMNO is the sub-registration nu,nber, ,if present. Ttie registration nuua,er is valid if a current or inactive product is on file. MFC FIRmu0 Numeric 7 digits. LAUCL_SEQ_NO Numeric 5. digits. RIMS luN NO Alphabetic 2 characters. RLG_1=IRmli0 Numeric 7 digits. Code as zero if not used. AMT PRD_uSED Reported number of units used. 10 digits with implied 4 decimals. U14IT_OF_MEAS Two character code to identify type of units reported u:ed. Valid values include 'CA' (gallons), 'QT' (quarts) , `NT' (pints) , 'LD' (pounds) 102' (ounces) , 'KC' (Wogrzuns) , and 'CR' (grants) , 'L1' (liters) , 'ML' (mililiters). DOCu11ENT_tr0 Numerical sequence for document within batch. This is used to identify separate documents. Must be numeric and non-blank or zeros. LINE_ITE14 Sequence number for application within the document. This allows identification of a particular application i'or error correction. ! STATE OF CALIFORNIA { PETE WILSON, Governor t DEPARTMENT OF FOOD AND AGRICULTURE =� I 1220 N Street Sacramento, CA 95814 County Agricultural Commissioner Enclosed for your Board of Supervisors' approval are seven (7) copies of your contract. Please have all copies signed by the Chairman, or an authorized person, of your Board of Supervisors. You may retain one copy for your pending file. Please return six (6) copies and a Resolution or Minute Order authorizing execution to: Department of Food and Agriculture Contracts Office Room 155 1220 N Street Sacramento, California 95814 Please sign and return 'the attached Drug Free Work Place form (Gov. Code Section 8355) and return with the signed agreements. After completion of processing of these documents, two (2) signed copies will be returned to you for your county records. J an Walker Contract Manager (916) 654-0808 Enclosures D C 17 EC 6 CONTRA COSTA CJUNTY DEPARTMENT OF AGRiCIU119H STATE OF C W;:OFNIA DRUG-FREE WORKPLACE CERTIFICATION Agreement No.93-0239 STO.21(NEW 11-0) COMPMYiOF<,ANIUTKM HAM CONTRA COSTA COUNTY The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above named con--'--actor or grant recipient will: 1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession,or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). 2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to i,-t,orm employees about all of the following: (a) The dangers of drug abuse in the workplace, (o) The person's or organization's policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations. 3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant: (a) Will receive a copy of the company's drug-free policy statement, and I' (b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract orb ant. CERTIFICATION I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification.I am fully aware that this certification,executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. OFFICIALS NA.W S , DATE EXEC�or _ EXECUTED N THE COUNTY OF C(W*RACTOR vPI ATOS E,. TITLE FEOERAL 1.0.I,+:v=ER 94-6000509