HomeMy WebLinkAboutMINUTES - 01111994 - 1.4 ..t.
TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: January 11, 1994
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 94 for the
Emergency Opening of San Pablo Dam Road.
Project No.: 0672-6R6530
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement No. 094 which provides $25,000 in Federal Transportation Improvement Funds for
the preliminary engineering for the emergency opening of San Pablo Dam Road.
Il. Financial Impact:
The supplement provides Federal reimbursement for 100%of the County's costs for this project.
III. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects.
Due to the storms in January 1993, Contra Costa County was eligible for Federal Highway
Administration disaster relief funds.
On August 27, 1993, Contra Costa County qualified for Federal funds to pay for the emergency
work specified.
Continued on Attachment: X SIGNATURE: ,
Zl
_ RECOMMENDATION OF COUNTY ADMINISTRATOR
_ RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON JAN 111994 APPROVED AS RECOMMENDED V OTHER
VOTE OF SUPERVISORS
1/ UNANIMOUS (ABSENT .IL )
AYES: NOES:
ABSENT: ABSTAIN:
f hereby certify that this Is a true and correct copy 7f
an action taken and entered on the minutes of the
BS:eh Board of Supervisors on the dale stiown.
c:BOII.tl ATTESTED: JAN 11 1994
PHIL BATCHELOR,Clerk of the Board
Orig. Div: Public Works (TE) of Supervisors and C714
Administrator
Contact: B. Schamach, Tel. 313-2355F 'A s
cc: County Administrator By - "Deputy
GMEDA Director
Accounting
s
Approve and Authorize the Chair to Execute Program Supplement No. 94 for the emergency opening
of San Pablo Dam Road.
January 11, 1994
Page 2
III. Reasons for Recommendations and Background: (continue)
Caltrans and the Federal Highway Administration have determined that the County can be
reimbursed for the County's estimated costs for the project.
IV. Consequences of Negative Action:
If this program supplement is not approved the County will have to absorb the entire cost of the
preliminary engineering of this project.
Date: October 18, 1993
PROGRAM SUPPLEMENT NO. 094 Location: 04-CC -0-CR
to Project Number: ER-2411 (002)
; LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-927351
FOR FEDERAL-AID PROJECTS NO. 04-5928
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 06/21/77 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
SAN PABLO DAM ROAD
TYPE OF WORK: EMERGENCY RELIEF-RESTORATION LENGTH: 0. 1 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [ ) Right-of-Way [ ]
[ ] Construction Engineering [ ] Construction
Estimated Cost Federal Funds Matching Funds
LocalOTHER OTHER
$ 25000 098 $ 25000 $ 0 $ 0 $ 0
$ 0
COUNTY O CON OSTA STATE OF CALIFORNIA
Department of Transportation
B � � B
YL-,- Y
:klgfrmon, F3�a'rd of 5u ervi5o}g DEPUTY DISTRICT DIREC OR OF
TRANSPORTATION, DISTRICT 4
Date JAW 1 1 1994' r" Date
ciluk cu the Board of
Attest _311pervimm, s r.nunfij
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date /D-/�-5� $ 25000. 00
Chapter Statutes I Item Year I Program 1BC1 Fund Source I AMOUNT
55 1993 2660-101-890 93-94 20.30.010.600 C 225000 892-F 25000.00
FORM APPROVED
VICTOR J. WISTMAN, County Counsel
By
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• 04-CC -0-CR DATE: 10/18/93
ER-2411 (002)
I
SPECIAL COVENANTS OR REMARKS
I. The effective date of this agreement is 01/05/93
2. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
3 . The Local Agency will advertise, award, and administer this
project and will obtain the State' s concurrence prior to either
award or rejection of the contract.
4 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate or its modification (PR-2A) or the FNM-76, and accepts
any increases . in Exchange Funds, State Matching funds, and\or
Local Agency Funds as shown on the Finance or Bid Letter or its
modification as prepared by the Division- of Local Streets and
Roads.
5. All emergency relief work reimbursed at 100% must be completed
within 180 days following the storm period from January 5, 1993
thru March 20, 1993 . Local Agency records must clearly identify
those costs incurred before and after January 5, 1993 . Incurred
costs are defined as disbursements made or in process for goods
and services delivered. Emergency relief work completed after
September 16, 1993 will be funded at the federal aid
reimbursement ratio of 88 . 53%. The Local Agency will be
responsible for the matching requirement.
6. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
7 . Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18 , Subpart C - 22 , Allowable Costs.
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