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HomeMy WebLinkAboutMINUTES - 01111994 - 1.3 TO: BOARD OF SUPERVISORS 1 FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: January 11. 1994 SUBJECT: Execute Program Supplement No. 20 for the Overlay of Various County Roads. Project No.: 0662-6R4215 and 0662-6134220 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Chair of the Board to execute Program Supplement No. 20 which provides State-Local Transportation Partnership Program funds for the overlay of various County roads. if. Financial Impact: Program Supplement No. 20 entitles the County to receive $121,746 from the State-Local Transportation Partnership Program for expenses related to construction of the project. III. Reasons for Recommendations and Background: On June 26, 1990 the Board authorized the Public Works Director to apply for Senate Bill 300 funds for various road improvement projects. The overlay of various County roads is one of the projects submitted in the third funding cycle of the State-Local Transportation Partnership Program (Senate Bill 300). On August 14, 1991 the application for funds for the project was accepted by the California Department of Transportation. Continued on Attachment: X SIGNATURE: it _ RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON JAN 11 1994 APPROVED AS RECOMMENDED V OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) AYES: NOES: ABSENT: ABSTAIN: hereby certify that this is a true and correct copy of an action taken and entered on the m1nutes of the BS:eh Board of Supervisors on the date shown. c:BO11c.t1 ATTESTED: IA.M.- � PHIL B HELOR,clerk of the Board Orig. Div: Public Works (T/E) of Supervisors and coun Administrator Contact: Barry Schamach, Tel. 313-2355 By Deputy cc: R. Gilchrist, Accounting ,43 Execute Program Supplement No. 20 for the Overlay of Various County Roads. January 11, 1994 Page 2 III. Reasons for Recommendations and Background: (Continue) On February 12, 1991 the Board approved the State-Local Entity master Agreement No. SLTPP- 5928 between the County and Caltrans. The agreement entitles the County to receive the State share of funds for road projects that were accepted in the Transportation Partnership Program. IV. Consequences of Negative Action: The County will not receive the Transportation Partnership funds for this project. J. Michael Walford Contra Public Works Director Costa Public Works Department Milton F. Kubicek County 255 Glacier Drive Deputy Director Martinez, CA 94553-4897 Maurice E. M;tchell Deputy Director LETTER OF TRANSMITTAL To: C��-�PtC b� TVG if oq Date: 1 � �✓ ' 9,qV-'34Regarding: 10406'e4m Attn.: File: WE ARE SENDING YOU: jR Attached, ❑Under Separate Cover. the following items: Copies Description / Ok16JAM 1,0 ro Ll-y K&11-Fc 0-n-;70 dPRI T 7- � THESE ARE TRANSMITTED as checked below: ❑For approval []Approved as submitted ❑Reviewed — no additional comments , For your use ❑Approved as noted ❑Reviewed—see additional comment=_ ❑As requested ❑Returned for corrections ❑Return corrected prints ❑For review and comment ❑ copies retained for our files ❑Sign and return copies Remarks: S/0a H'gV-r" Asl/,Y—yatJ�� J P'V'V 0C❑S C � • Signed: c 4 2� vCHA AC f� Division: •C1%���'b�7—/t Phone: r.- _� • Date: November 22, 1993 PROGRAM SUPPLEMENT NO. 020 Location: 04-CC -0-CR to Project Number: SB93-5928 (038) / STATE-LOCAL TRANSPORTATION E.A. Number: 04-927422 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928 This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/15/91 and is, subject to all the terms and conditions thereof . This Program Supplement is adopted in accordance with Paragraph 3 of Article I ' of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages . PROJECT TERMINI: VARIOUS COUNTY ROADS 1101" TYPE OF WORK: PAVEMENT REHABILITATION LENGTH: 0 . 0 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds FY93 $ 0 Local OTHER OTHER $ 564425 FY94 $ 121746 $ 442679 $ 0 $ 0 FY95 $ 0 COUNTY F CO RA C STA STATE OF CALIFORNIA Departme t of Trans ortation By u, . By DEPUTY DISTRICT DIRECT91Z OF s ' � �� Poard of` Stip�tvi�saP� TRANSPORTATION, DISTRICT 4 Date JAS 1 1 1994 Date Phil Batchelor, Clerk of Me boara Attest Supervisorsand County Administrator I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer � Z 'W�, Date 1a $ 121746 . 00 t Chapter Statutes I Item Year I Program IBC1 Fund Source I AMOUNT 587 1992 2660-101-042 92-93 20.25.010.100 C 258010 042-T 121746.00 FORM APPROVED VICTOR J. WESTMAN, County Counsel By GaButy _ Page 1 of 2 C4-CC -0-CR DATE: 11/22/93 SB93-5928 (038) SPECIAL COVENANTS OR REMARKS 1 . It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made . The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $121746 to be encumbered and reimbursed as follows : FY 92-93 $ 0 FY 93-94 121746 FY 94-95 0 Any increase in State Partnership funds will require a revised program supplement . Any decrease in State Partnership funds will require a revised finance letter. 2 . The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount . 3 . The Reimbursement Ratio for this Cycle 3 (92/93) project is 21 . 570 . 4 . In accordance with the State and Local Transportation Partnership Program Guidelines dated April 1992 , Section IV, Project Eligibility, the loo allowance for construction engineering and contingencies is not eligible after Cycle 2 . Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 of 2