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Home My WebLink AboutMINUTES - 01041994 - 1.82 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA T0: BOARD OF COMMISSIONERS FROM: Richard J. Martinez, Executive Director DATE: January 4, 1994 SUBJECT: CONVENTIONAL PUBLIC HOUSING PROGRAM BUDGET REVISION NO. 1 FOR THE FISCAL YEAR ENDING MARCH 31, 1994 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 3698 indicating review and approval of Revision No. 1 to the Operating Budget for LHA-Owned Rental Housing Properties and Resolution No. 3699 certifying compliance with Section 207(A) of the Annual Contributions Contract, as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: As a result of this revision, the Operating Reserve Balance at March 31, 1994 is now estimated to be $1,227,629. This represents 54% of the maximum allowed and is an increase of 52.- over the original budget. III. REASONS FOR RECOMMENDATION/BACKGROUND: This budget revision is a result of mandatory adjustments for utilities and interest income, as required by HUD for the fiscal year ended March 31, 1993. Due to the high performing status of the Hous"ing Authority, additional items do not need revision as long as the overall operating expenditures do not exceed the original approved budget. Through November 30, 1993 the Housing Authority spent 93% of its approved expenditures and is within the original total approved by HUD. On December 20, 1993 the Budget Committee of the Advisory Housing Commission met to review this proposed Budget Revision No. 1 and recommended approval to the Advisory Housing Commission. At its Regular Meeting on December 20, 1993, the Advisory Housing Commission voted to recommend adoption of Resolution No. 3698 indicating review and approval of Revision No. 1 to the Operating Budget and Resolution No. 3699 certifying compliance with Section 207(A) of the Annual Contributions Contract. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not adopt Resolutions No. 3698 and 3699, the Housing Authority of the County of Contra Costa would not be in compliance with HUD budgeting procedures for the public housing program. CONTINUED ON ATTACHMENT: YES SIGNATURE ` � n RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : ACTION OF BOARD ON January 4, 1994 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A XX UNANIMOUS (ABSENT - - ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED January, 4, 1994, PHIL BATCHELOR, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY�"� � —, DEPUTY ro.m Approved January.1972 OMB No.63-ROSOS Pe9a 1 0l 2 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOAMENT TYPE OF HUD-ASSISTED PROJECT(S): LOW-RENT HOUSING PROGRAM LHA-Owned Rental Housing. . . . . . . . . . . . . . x� OPERATING BUDGET LHA-Leased Housing-Section 23 or 10(c) . . . . . 0 For Fiscal Year Ending March 31' 19 94 LHA-Owned-Homeownership . . . . . . . . . . . . . ED LHA-Leased-Homeownership. . . . . . . . . . . . . [] ORIGINAL ® REVISION NO. 1 LHA-Conveyed Project-Administration Contract.' ED NAME OF LOCAL AUTHORITY: CONTRACT NO.ISI: 182- �. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA PROJECT NO.IS):CASF-182 thru CA011006; LOCALITY: CA011008 thru CA011013• CA011015 3133 Estudillo Street, P.O. Box 2759 No.OF O.U. NO. OF UNIT MONTHS OF AVAILABILITY: Martinez, CA 94553 1131 13,572 HUD AREA OFFICE: HUD REGIONAL OFFICE: ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES LAST 6M FISCAL XgYJYAqA San Francisco San Francisco YEAR CURRENTLHA ESTIMATES HUD MODIFICATIONS BUDGET YEAR la 93 Is 94 AMOUNT AMOUNT • PUM PUM PUM (To Neaten 1$10) PUM ToNeereal$10 LINE NO. (1) (2) (3) (4) (4) 1 (6) (7) Homebuyers Monthly Payments For: 001 Operating Expenses 002 Earned Home Payments Account 003 Nonroutine Maintenance Reserve 004 Total Brook-Even Amount(Sum o1 Lines 001, 002, 6 003 005 Excess ( or Deficit) in Break-Even Amount 006 Homebuyers Monthly Payments (Contra) OPERATING RECEIPTS: 010 Dwelling Rentals 179.54 186.54 186.54 2,531,72 020 i ;A Excess Utilities 1.31 1.75 1.7 23,70( 030 f- d Nondwelling Rentals .83 .99 qq 13,44( 040 0.<: v Total Rental Income 181.68 189.28 189.29 2,568,86(, 050 a Q. interest on General Fund Investments .23 .59 1 .5 7,96( 060 O Other Operating Receipts 4.00 4.021 4.0 54.59( 090 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB. 185.91 193 .89 193.8 2,611 ,41 OPERATING EXPENDITURES: ADMINISTRATION: 110 Salaries 22.96 33.16 33.10 450,05 120 Administration Expenses Other Then Salaries 11.74 11-62,1 11.6 157,65 190 Total Administration Expenses 34'.70 44.7811 44.70 607,70 TENANT SERVICES: 210 Salaries 220 Recreation, Publications and Other Services -89 1.04 1.04 14,05( ' 230 Contract Costs - Training and Other .73 .55 .5N 7,50( 290 Total Tenant Services Expenses 1.62 1.59 1.5 21,55( UTILITIES: 310 Labor .14 .14 A4 1.90d 320 � Utilities 57.76 62.19 62-19 844,08d 390 � Total Utilities Expenses 57.90 62.33 62.33845 ,28C J o W ORDINARY MAINTENANCE AND OPERATION: 110 w Z Labor 70.81 86.86 86.8 1,1781,1920 120 x I- Materials 27.05 26.12 130 n Contract Costs 5 150 ? Total Ordinary Maintenance and Operation Expenses [40.44 143.16 141-16 1 ,945,73 PROTECTIVE SERVICES: 160 W Labor 170 p Materials Iso Contract Costs 1.61 .73 .73 9.880 190 Total Protective Services Expenses 1.61 .73 .73 9,889 GENERAL EXPENSE$. 510 Insurance 22.53 28.52 28.52 387,060 520 Payments in Lieu of Taxes 3.32 3.38 1 3.38 45,90171 530 Terminal Leave Payments 540 Employee Benefit Contributions 550 Collection Losses 560 Other General Expenses 590 Total General Expenses $00 TOTAL ROUTINE EXPENSES 610 'RENTS TO OWNERS OF LEASED DWELLINGS $90 TOTAL OPERATING EXPENSES 299.40 NONROUTI E EXPENDITURES: u, 110 Y Extroardibary Maintenance 4.31 20 120 Replacement of Equipment 3. 47. 50 r30 Betterments and Additions .97 r40 Other Nonroutine Expenditures CaSUalt S ►90 Y TOTAL NONROUTINE EXPENDITURES HUD-52564 HUD-52`,64 page 2 of 2 January 1972 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT NAME OF LOCAL AUTHORITY: LOW-RENT HOUSING PROGRAM HOUSING AUTHORITY OF THE COUNTY OPERATING BUDGET OF CONTRA COSTA LOCALITY: Fot Fiscal Year Ending March 31, 19 94 3133 Estudillo Street, P.O. Box 2759 Q ORIGINAL Q REVISION NO. 1 Martinez, CA 94553 CONTRACT NO.(S): SF-182 ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES LAST XV PROJECT NOAS): CA011001 thru CA011006; FISCAL 3G YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS CA011008 thru CA011013: CA011015 BUDGET' TYPE OF HUD-ASSISTED PROJECT(S): YEAR LHA-Owned.Rental Housing ® LHA-Leased-Homeownership t9 93 19 94 AMOUNT AMOUNT LHA-Leased-Section 23 or 10(c) LHA-Conveyed project PUM PUM PUM (ToNeareels10) PUM (ToNearestf10 LHA.Owned-Homeownership Q Administration Contract LINE NO. (1) (2) (3) (4) (5) (6) (7) OTHER EXPENDITURES: 810 Prior Year Adjustments ( .42) 820 Other Deductions 830 Total Other Expenditures 560 890 TOTAL OPERATING EXPENDITURES 3TU64 , RESIDUAL RECEIPTS (OR DEFICIT) BEFORE HUD CONTRIBU- 900 TIONS AND PROVISION FOR OPERATING RESERVE: 24.77 143.75 L43.75 1,951,150 910 Basic Annual Contribution (Leased Project) RESIDUAL RECEIPTS (OR DEFICIT) BEFORE OTHER HUD CON- 920 TRIBUTIONS AND PROVISION FOR OPERATING RESERVE: OTHER HUD CONTRIBUTIONS 930 Operating Subsidy 17.86 J45.05 145.05 1,968,629 940 Special Family Subsidy Prior Yr Ad3ustments 3.75 111.64. 158,041 950 960 Total Other HUD Contrib(itions 321.61 145.05 56.69 2,126,670 970 Residual Receipts (or Deficit)'before Reserve (3.16) 1.30 12.94 175 520 980 Provision for Operating Reserve (3.16) 1.30 12.94 175 520 990 Residual Receipts (or Deficit) -0- -0- -0- -0- OPERATING RESERVES FOR A CONTRACT OR PROJECT LINE Part I — Maximum Operating Reserve — NO. End of Current Budget Year SECTION A - LHA-OWNED RENTAL HOUSING $ ' O1 One-half (50%) of Line 600-Column 5-Form HUD-52564 for a Contract 2,253,565 SECTION B- LHA-LEASED HOUSING - SECTION 23 OR INC) $ 02 One-half(50%) of Line 600-Column 5-Form HUD-52564 for a Project SECTION C - LHA-OWNED OR LEASED HOUSING-HOMEOWNERSHIP 03 One-half(50%) of Line 600-Column 5- Form HUD-52564 for a Project 04 -One-third (33-1/3%) of Line 004-Column 5- Form HUD-52564 for a Project Total (Sum of Lines 03 and 04) Part II - Provision for and Estimated or Actual Operating Reserves at Year End 06 Reserve at End of Previous Fiscal Year - Actual 3-31-92 $ 1,095,115 07 Provision for Reserve - Current Budget Year - MWPKAtKM Actual 3-31-93 (43,006) 08 Reserve of End of Currant Budget Yeor- C(tCdiiKiBKBKActual 3-31-93 1,052,109 09 Provision for Reserve - Requested Budget Year-Estimated 3-31-94 175 520 10 Reserve at End of Requested Budget Year - Estimated 554% 3-31-94 LMA APPROVA6 Richard J. .Martinez, Executive Director (Name and Tllle) {S/Bnarurs) (Date) AREA OFFICE APPROVAL (Name and Title) (Signature) (Date) THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3698 RESOLUTION INDICATING REVIEW AND APPROVAL OF REVISION NO. 1 TO OPERATING BUDGET FOR LHA OWNED RENTAL HOUSING PROPERTIES WHEREAS, the Board of Commissioners did in fact review and approve an operating budget for Projects CAL 11-1 thru CAL 11-6; CAL 11-8 thru CAL 11-13, and CAL 11-15 for the fiscal year ending March 31, 1993 in its Resolution No. 3669 dated February 23, 1993; and, WHEREAS, said budget has been reviewed and Staff has recalculated the subsidy payments due to the Housing Authority for the Fiscal Year ending March 31, 1993 and prepared Budget Revision No. 1 to the Operating Budget: NOW, THEREFORE, BE IT RESOLVED after review of said calculations and Budget Revision No. 1, the Board of Commissioners of the Housing Authority of the County of Contra Costa hereby approves said revision and finds: (1) That the proposed expenditures are necessary in the efficient and economical operation of housing for the purpose of serving low-income families; (2) That the financial plan is reasonable in that it is prepared in accordance with Performance Funding; and (3) That no PHA employee reflected in the Operating Budget is serving in a variety of positions which will exceed 100% allocation of his/her time, as required in Paragraph 2-6 and Exhibit 2-7 of the Financial Management Handbook, 7475.1, REV. (4) That all proposed rental charges and expenditures will be consistent with provisions of law and the Annual Contributions Contract. ADOPTED ON January 4, 1994 by the following vote of the Commissioners: AYES: Commissioners Powers, Smith, Bishop, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None ij �I THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3699 RESOLUTION CERTIFYING COMPLIANCE WITH SECTION 207(A) OF ANNUAL CONTRIBUTIONS CONTRACT WHEREAS, Section 207(A) of the Annual Contributions Contract, , Part II, � . Terms and Conditions requires Reexamination of Income of Families in Occupancy; and, WHEREAS, the Policy and Procedure Manual , 9.0 as adopted by the Board of Commissioners of the Housing Authority of the County of Contra Costa contains the same Terms and Conditions of above Section of y the ACC: `$ NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners certifies that it is in compliance with the requirements that the Housing Authority will "At least once a year examine the incomes of fami- lies living in the projects: Provided that the length of time between the admission of a family subject to yearly examination and the first re-examination of such family may be extended to not more than 18 months if necessary to fit a re-examination schedule 3 established by the Local Authority." p t }I ADOPTED ON January 4, 1994 by the following vote of the Commissioners: r s AYES: Commissioner,:; Powers, Smith, Bishop, McPeak, Torlakson ij NOES: None { ABSENT: None ! ABSTAIN: None i, J 'l Ii Ji} !f� r ,y J, 1