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Home My WebLink AboutMINUTES - 01041994 - 1.66 w TO: BOARD OF SUPERVISORS FROM: Mark Finucane, Health Services Director Contra By: Elizabeth A. Spooner, Contracts Administrato Costa DATE: December 16, 1993 40 County SUBJECT: Approval of Contract Amendment Agreement #24-522-6 with Housing for Independent People, Inc. SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Contract Amendment Agreement #24-522-6 with Housing for Independent People, Inc. , effective December 1, 1993, to amend Novation Contract #24-522-5 (effective July 1, 1992 through June 30, 1993 , with a six-month automatic extension through December 31, 1993) , to add $17, 809 to the automatic extension payment limit, front $35, 618 to a new total of $53,427, and to extend the contract through March 31, 1994 . II. FINANCIAL IMPACT: The automatic contract extension payment limit, for the period from July 1, 1993 through March 31, 1994, is increased from $35, 618 to a new total extension payment limit of $53 , 427. This Contract is funded in the Health Services Department budget for FY 1993-94 by County/Realignment 100%. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On November 24, 1992 , the Board of Supervisors approved Novation Contract #24-522-5 with Housing for Independent People, Inc. , for operation of two (2) semi-supervised residential treatment programs; for homeless mentally disabled individuals in Contra -Costa County. Approval of Contract Amendment Agreement #24-522-6 will allow the Contractor to continue to provide these residential treatment services through March 31, 1994. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ATI N OF BOARD CO ITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON January 4, 1994 APPROVED AS RECOMMENDED X OTHER _ VOTE OF SUPERVISORS XX UNANIMOUS (ABSENT - ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD O Contact: Lorna Bastian (313-6411) F SUPERVISORS ON THE DATE SHOWN. CC: Health Services (Contracts) ATTESTED January 4, 1994 Risk Management Phil BBtChelor,Clerk of the Board of Auditor-Controller Suvervisors and CountyAdm.inistrator Contractor M382/7-83 BY DEPUTY i.(,q ihantra Costa County Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT (Purchase of Services) Number 24-522-6 Fund/Org # 5942 Account # 2320 Other # 1. Identification of Contract to be Amended. Number: 24-522-5 ' Effective Date: July 1, 1992 Department: Health Services - Mental Health Division Subject: Operation of two (2) semi-supervised residential treatment. programs for Homeless Mentally Ill Individuals in Contra Costa. County 2 . Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: HOUSING FOR INDEPENDENT PEOPLE, INC. Capacity: Nonprofit California corporation Address: 25 East Hedding, San Jose, California 95112 3 . Amendment Date. The effective date of this Contract Amendment Agreement: is December 1, 1993 . 4 . Amendment Specifications. The Contract identified above is hereby, amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA ATTEST: Phil Batchelor, Clerk of BOARD OF SUPERVISORS the Board of Supervisors and County Administrator Ctsp firman/Designee puty CONTRACTOR j By - By (Designate bus s capacity A) (Designate business capacity B) Note to Contractor: For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. Contra Costa County Standard Form 1/87 APPROVALS/ACKNOWLEDGEMENT Number 24-522-6 APPROVALS RZ IY DEPARTMENT FORM APPROVED By By o-c�•-�J Designee APPROVED-: COUNTY ADMINISTRATOR By , ACKNOWLEDGEMENT State of California ACKNOWLEDGEMENT (By Corporation, Partnership, or Individual) County of U The person(s) signing above for Contractor, personally known to me in the individual or business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to be the stated individual or the representatives) of the partnership or corporation named above in the capacity(ies) stated, personally appeared before me today and acknowledged that he/she/they executed it, and acknowledged to me that the partnership named above executed it or acknowledged to me that the corporation named above executed it pursuant to its bylaws or a resolution of its board of directors. Dated: [Notarial Seal] COC N JUDITH M. LOCOCO tary Public/Deputy County Clerk �y h Comm. No. 996627 D NOTARY PUBLIC-C;A,&OPNIA v, �h e SANTA CLARA COUNTY -2- My 2-My Commission Expires June 4,1997 0 " AMENDMENT SPECIFICATIONS Number 24-522-6 In consideration for Contractor's agreement to continue providing services under the Contract identified herein, County agrees to modify the automatic extension payment provisions. County and Contractor agree, therefore, to modify said Contract as specified below, while all other parts of said Contract remain unchanged and in full force and effect. Modification of Automatic Contract Extension. Special Conditions Paragraph 3. (Automatic Contract Extension) , is hereby deleted and replaced with the following paragraph: 11 3. Automatic Contract Extension. Notwithstanding Paragraph 3. (Term) of this Contract, unless this Contract is terminated by either party pursuant to Paragraph 5. (Termination) of the General Conditions prior to June 30, 1993, the term of this Contract shall be automatically extended from June 30, 1993 through March 31, 1994. During its; extended term, this contract is nevertheless subject to all the terms and conditions applicable during its initial term, including but not limited to General Conditions Paragraph 5. (Termination) , except as to payment for services rendered during the extended term. The purpose of this automatic nine-month extension is to allow for continuation of services as; specified in this Contract, to avoid interruption of payment to Contractor, and to allow County time in which to complete a novation or renewal contract for Contractor and County Board of Supervisors approval. As to any such nine-month extension: a. The Contract Payment Limit, specified in Paragraph 4. (Payment Limit) of this Contract, is increased by $53,427 (the nine-month Payment Limit) and County's total. payments to Contractor for said nine-month extension shall not exceed this nine-month Payment Limit, subject, nevertheless, to the aforesaid novation or renewal contract. b. County shall pay Contractor monthly payments in accordance with Payment Provisions Paragraph 2. (Payment Amounts) , subparagraph d. , subject to the nine-month Payment Limit specified above. C. Contractor shall continue to provide services as set forth in the Service Plan, subject to any amendments thereto; all service units (set forth in the Service Plan and/or Special Conditions) and line item budget amounts (set forth in the Budget of Estimated Program Expenditures) shall be prorated for the nine-month period. d. In addition to the cost report specified in Paragraph 7. (Cost Report and Settlement) of the Payment Provisions, as amended by these Special Conditions, Contractor shall also submit to County, no later than 45 days following termination of this Contract as extended, an extension period cost report covering the period of this nine-month extension. County and Contractor shall follow the cost report and settlement procedures specified in above-referenced Paragraph 7. (Cost Report and Settlement) of the Payment Provisions, subject to the nine-month Payment Limit specified above for the contract extension period. e. This nine-month contract extension shall be subject to any further agreement (novation) which Contractor and County may enter into covering the provision of services during the contract period immediately following the contract period specified in Paragraph 3. (Term) , in accordance with Contra Costa County's current revision of the project specified in Paragraph 8. (Project) . " i Initials: _' Contractor Bounty Dept.