HomeMy WebLinkAboutMINUTES - 02151994 - 1.69 Contra
TO: BOARD OF SUPERVISORS Costa
FROM: Harvey E. Bragdon County
Director of Community Development
DATE: February 15, 1994
SUBJECT: Comprehensive Grant Program Certifications
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the County Administrator or his designee to sign
certifications required for the Annual Submission of the Comprehensive
Grant Program to the U.S. Department of Housing and Urban Development
by the Housing Authority of the County of Contra Costa.
FISCAL IMPACT
No General Funds are involved.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The Comprehensive Grant Program funded through the U.S. Department of
Housing and Urban Development (HUD) provides resources to local
Housing Authorities for use in improving management capabilities and
modernizing public housing developments. Funds are allocated by
formula on an annual basis. The Housing Authority of the County of
Contra Costa is eligible to receive $2.8 million in FY 1994.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BCkRD CON EE
APIPROVE OTHER 7
SIGNATURE(S) :
ACTION OF BOARD ON ftj!� APPROVED AS RECOMMENDED ,( OTHER
0-
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN:— MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Kathleen Hamm
646-4208 ATTESTED
cc: County Administrator PHIL BATCHEL , CLERK OF
County Counsel THE BOARD OF SUPERVISORS
Community Development AND COUNTY ADMINISTRATOR
Housing Authority BY DEPUTY
The Housing Authority's Annual Submission must be accompanied by
local government certifications concerning each jurisdiction's
participation in the development of the annual plan, consistency of
the plan with the County's Comprehensive Housing Affordability
Strategy, and coordination of drug elimination activities proposed
by the Authority with local drug elimination strategies. The
Authority and County have complied with all requirements specified
in the certifications.
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HOUSING AUTHORITY
of the
COUNTY OF CONTRA COSTA
3133 Estudlllo Street • P.O Box 2759 a Martinez,California 94553
FAX(510)372-0236 6
r
January 18, 1994
Ms. Kathleen Hamm
Senior Housing Planner
❑ cenaal Admi.fth.aon Community Development Department
(510)372-0791 Contra Costa County
opmetd/Moa.mis.Om 651 Pine Street, North Wing, 5th Floor
VDeval
(510)372-7308 Martinez, CA 94553
❑ Fiscal
Acct 3 Financial Services
(510)372-8134 Dear Kathleen:
❑ Namng Menegemant OlNcer
(510)372-0796 Each year, the Housing Authority is required to make
❑ N.usingOperallons an Annual Submission to the U.S. Department of
(510)372-7400 Housing & Urban Development (HUD) for the
❑ purchasing
(510)372-5327 Comprehensive Grant Program (CGP) . This program will
❑ Rental Rehab/Technieel provide 2.8 million dollars of funding to improve the
(510)372-7991 physical condition of our public housing units and
upgrade our management capabilities . These funds are
critical to the continued success of this Agency.
The purpose of this letter is to announce the
beginning of our annual planning process to carry out
the CGP, to provide you with information, and to
solicit your support and input. I invite you to
contact Robert McEwan, Director of Development or
Marge Gladman, Housing Development Officer (372-7308)
to discuss any of the information provided.
The Housing Authority is required to prepare its
Annual Submission in cooperation with local agencies
where public housing developments exist. Your
jurisdiction is one of those agencies. For your
review, we have enclosed information regarding the
intended uses for the CGP funds that will be included
as part of our Annual Submission.
The Housing Authority needs to include with our
Submission a completed LOCAL GOVERNMENT STATEMENT
from each local jurisdiction in which our public
housing projects are located. Please complete and
sign the enclosed Local Government Statement and
return it before February 22, 1994 (our deadline for
submission to HUD is March 1, 1994) . The form should
be returned to:
Mr. Robert McEwan
Director of Development
P.O. Box 2759
Martinez, CA 94553
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Local Government U.S. Department of Housing
and Urban Development
Statement Office of Pubic and Indian Housing
Comprehensive Grant Program (CGP) OMB Approval No.2577-0157(Exp.W30/93)
Public Reporting Burden for this collection of information is estimated to average 01 hours per response,including the time for reviewing instructions,searching existing
.data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate
or any other aspect of this collection of information.Including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies
and Systems,U.S Department of Housing and Urban Development,Washington,D C.20410.3600 and to the Office o1 Management and Budget,Paperwork Reduction
Protect(2577-0157),Washington,D.C.20503.Do not send this completed form to either of these addresses.
As Chief Executive Officer of the unit of general local government/Indian tribe
known as ,
in which the (name of Public Housing agency(PHA)or Indian Housing Authority(IHA))
operates,
1 certify to the following:
1. The PHA/IHA developed the Comprehensive Plan/Annual 3. The PHA's/IHA's proposed drug elimination activities are coor-
Statement in consultation with local government officials/Indian dinated with and supportive of local drug elimination strategies
tribal officials and with residents of the developments covered by and neighborhood improvement programs,if applicable. Under
the Comprehensive Plan/Annual Statement,in accordance with the Cooperation Agreement,the local/tribal government is pro-
the requirements of the Comprehensive Grant Program; viding public services and facilities of the same character and to
the same extent to Public and Indian housing as are furnished to
2a. For PHAs,the Comprehensive Plan/Annual Statement is consis- other dwellings and residents of the locality. Where additional
tent with the unit of general local government's assessment of its on-duty police are being funded under the Comprehensive Grant
low-income housing needs(as evidenced by its Comprehensive Program,such police will only provide additional security and
Housing Affordability Strategy(CHAS)under 24 CFR Part 91, protective services over and above those for which the local/
if applicable),and that the unit of general local government will tribal government is contractually obligated to provide under the
cooperate in providing resident programs and services; or Cooperation Agreement.
2b.For IHAs,the Comprehensive Plan/Annual Statement is consis-
tent with the appropriate governing body's assessment of its low-
income housing needs and that the appropriate governing body
will cooperate in providing resident programs and services;and
Note- The Comprehensive Plan Includes the Action Plan.
Name of Chief Executive officer: Signature of Chief Executive officer and Date-
X
Warning: HUD will prosecute false claims and statements. Conviction may result to criminal and/or civil penalties. (181.1 S C.1001,1010,1012; 31 U S.C.3729,3802)
'U S Govermrnl Pmung Ofte 1N2—312 21&W111 Page t of 1 form HUD-52835 (2/92)
ref Handbook 7485 3
I
Inclusion of the lead abatement costs for Las Deltas and the costs for additional handicapped units at
Bayo Vista in the current CGP budgets have required that some other work items be deferred to future
years. Most notable js the scheduled comprehensive modernization of Casa de Serena(CA011013)in
West Pittsburg. The comprehensive modernization of this seniors development was scheduled under
CGP 702(Program Year 1993)and is now budgeted under Program Year 1994. We have,however,
retained some needed handicapped accessibility work and dwelling unit work for this development
under our 1993 budget
We expect that the Authority will use approximately$1.0 million of the$2.7 million available in the
CGP Program Year 1994 to begin the modernization of Casa de Serena in West Pittsburg; this is a 50-
unit senior complex and will be the first senior development to be comprehensively modernized.
Besides the work in West Pittsburg,the Authority will continue work throughout its 14 developments
upgrading site facilities,non-dwelling buildings,and dwellings. Some Section 504(handicapped
accessibility)work is also budgeted.
H. MANAGEMENT AND ADMINISTRATIVE IMPROVEMENTS
Over the next five years,the Authority expects to use the$2.1 million available for management and
administrative improvements to continue to improve our management and administrative capabilities.
For CGP Program Year 1994,of the$283,000 earmarked for management improvements, 65%will be
used to provide security guards and Deputy Sheriffs. This will provide the flexibility to address
specific security situations,as needed,at each development. Funds are also allocated to provide a
Contract Specialist/Services Coordinator to prepare agency policy and procedures,write grant
proposals to fund special projects,and coordinate community services available to residents. In 1995
the Housing Authority plans to expand services under the Family Self-Sufficiency Program to public
housing residents and will hire a part time coordinator. In order to more efficiently process the
administrative and accounting workload,upgrades to the computer system and phone system are also
planned. For the remaining years,the Authority plans to use most of its management and
administrative funding for purposes similar to the first year of this five year plan.
M. SECTION 504 COMPLIANCE
The Authority decided that it should incorporate the remodeling of units to meet Section 504
requirements into the Comprehensive Plan for Modernization that it has followed for the last eight
years. Consequently,a minimum of 5%of the units have been remodeled as part of the Authority's
comprehensive modernization of each family development since 1990. Through CIAP and CGP,the
5%requirement has been met,or will be met within the next six months,for Los Nogales(CA011004),
Bridgemont(CA011004),Los Medanos(CA011002) and El Pueblo(CA011005) and Alhambra
Terrace(CA011001). The 5%requirement for the Las Deltas developments(CA011006,09A,&09B)
is budgeted under the CGP and will be done concurrently with the lead abatement work.
IV. ADDITIONAL NEEDS
Accrual of additional needs during the five-year period may cause some shifting of the priorities as the
Authority updates its five-year Action Plan each year and may result in additional unfunded need at the
end of the period. Urgent repair needs which occur during the five-year period will be factored into the
annual update of the Action Plan. Emergency work will be done immediately. Under this five-year
Action Plan,most of the developments will be brought up to the modernization and energy
conservation standards.
2. ' Los Arboles Family Development,Oakley,CA -CA011008
Work proposed under CGP 701 has begun and is expected to be completed in approximately
ten(10)months.The scope of work for this comprehensive modernization includes the
following:
- Remodeling all bathrooms;
- Extensive bathroom remodeling;
- Installing new energy efficient light fixtures throughout the complex;
- Repainting the interiors of all units;
- Replacing all floor tile;
- Installing central heating in all 3-bedroom.units;
- Installing new doors and hardware throughout each unit;
- Installing privacy fencing around each unit;
- Replacing hazardous sidewalks;
- Remodeling 2 units to make them completely accessible under Section 504
requirements;
- Installing new double pane energy efficient windows;and
- Re-roofing.
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