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Home My WebLink AboutMINUTES - 02151994 - 1.66 i . �(51 TO: BOARD OF SUPERVISORS SE. Contra ; ±fes. F..•• CostaFROM: Phil Batchelor, County Administrator County DATE: c�srq-coui+`� `1 February 15, 1994 . SUBJECT: Monthly Report on the Merrithew Hospital Replacement Project SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION Acknowledge receipt of the monthly report prepared by O'Brien- Krietzberg & Associates, Construction Managers on the status of the Merrithew Memorial Hospital Replacement Project. BACKGROUND The contract .for.construction management with O'Brien-Krietzberg & Associates for the Merrithew Memorial Hospital Replacement Project requires a monthly status report to be filed with the Project Director in the Office of the County Administrator. Copies of the monthly report are provided to the Clerk of the Board and the Board of Supervisors for information purposes. Please note that the report contains information on the outreach efforts undertaken to notify every licensed contractor in Contra Costa County. of the upcoming Hospital Construction Project. Notices have been sent to over 6,000 contractors within the County. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): p ACTION OF BOARD ON ` APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED 9 Contact: De Bell (646-4093 PHIL BATCHELOR,C K OF THE BOARD OF CC: F. PugliSi, HSD (via CAO), SUPERVISORS AND C TY ADMINISTRATOR J. Campbell, OKA (via CAO) BY - -- 'DEPUTY t'�(C�E�• � i�`4 CONTRA COSTA COUNTY Merrithew Memorial Hospital Replacement Progress Report No. 17 FEBUARY 1 S, 1994 n� } - 4 7 ..� O'Brien 1 ' DISTRIBUTION LIST CONTRA COSTA COUNTY BOARD OF SUPERVISORS Tom Powers Jeff Smith Gayle Bishop Sunne Wright McPeak 1 Tom Torlakson COUNTY ADMINISTRATION Phil Batchelor DeRoyce Bell MERRITHEW MEMORIAL HOSPITAL Mark Finucane ' Frank Puglisi GENERAL SERVICES DEPARTMENT Barton Gilbert Robert Hill 1 ARCHITECT Kaplan/McLaughlin/Diaz Jim Diaz CONSTRUCTION MANAGER O'Brien-Kreitzberg & Associates File A7 .2 John Campbell Rob Robinson Gerry MacClleland Laurie Togashi TABLE OF CONTENTS SECTION I. EXECUTIVE SUMMARY PROJECT DESCRIPTION III . PROJECT INFORMATION AND STATUS A. SCHEDULE B. COST C. ISSUES I 1 O'Brien-Kreitzberg Professional Construction Managers 1 1 1 February 15, 1994 DeRoyce Bell Deputy County Administrator Contra Costa County 651 Pine Street, 11th Floor Martinez, CA 94553 1' SUBJECT: MERRITHEW MEMORIAL HOSPITAL REPLACEMENT,2500 ALHAMBRA AVENUE, MARTINEZ; Progress Report No. 17 1 Enclosed for your use and distribution is the Monthly Progress Report for the Contra Costa County Merrithew Memorial Hospital dated February 15, 1994. The report contains information based upon data through January 1994. ' Sincerely yours ly li ' Campbell Project Manager FEB801.143 JC:mc File: A2.1.1 A7.2 1 O'Brien-Kr eitzberg&Associates,Inc. Memthew Memorial Hospital Project Telephone: (510)646-1040 Co.Administration Building 1 Fax: (510)646-4098 651 Pine Street,8th Floor Martinez,CA 94553 EXECUTIVE SUMMARY Project Scope: The new building is to be located at the site of the hospital. Bid Package No. 2 was authorized for award by the County on This five story, 210,000 sq. ft. new building will house the October 5, 1993. The contractor has prepared bonds, insurance ' following:Inpatient Nursing for Medical,Surgical,Geriatrics, certificates and executed the contract at this time. A meeting Obstetrics, Labor/Delivery, New Born Nursery, Intensive was conducted on November 19, 1993 with representatives of Care; Emergency; Crisis; Medical Imaging; as well as the contractor to evaluate BP2 Contractor's Schedule as it relates necessary administration and support functions. to other site activities. The Notice to Proceed has been issued as of January 10, 1994. Issues/Actions: Hidden Conditions: A concrete foundation and steam and OSHPD has approved Bid Package I and H. Bid Package 1II condensate lines 11 was submitted to OSHPD on May 10, 1993 and is under insulated with asbestos have been uncovered review at this time. Initial comments have been returned to during site excavation associated with Bid Package No. 2. KMD for processing. Mitigating measures are being brought to bare in an effort to preclude time extensions to this contract. The abatement of asbestos-containing materials is ninety(90%) Equipment Planning percent equipment planning consultant percent complete, the balance of the work is on hold due to the delay of the award of Bid Package 1. Abatement of "G" has prepared database evaluations for hospital operations of Ward is concluded. The abatement in "H" Ward beginning at inventoried equipment. A budget deficit for equipment exists; the completion of BPI work, March 1994. the budgeted amount is$8,882,675, the anticipated cost prior to the application of existing inventory savings is$15,446,878;the Bid Package No. 1 was authorized for the award by the savings suggested by the Equipment Consultant as a result of the County. A pre-construction conference was conducted and the inventory is $2,213,573, the remaining deficit is $6,426,019. Notice to Proceed was issued on October 4, 1993. The The hospital is presently evaluating additional equipment, that project duration was scheduled for ninety (90) days. Due to selected by the consultant, and other mitigating options. the requirement to rebid the project due to the failure by the Schedule: three (3) apparent low bidders initially to comply with the The Project is on schedule per the Master Schedule. It should be County's MBE/WBE Program or demonstrate a good faith noted that the re-bid of Bid Package No. 1 has had an impact on effort an additional fifty(50) calendar days was added to the Bid Package Nos. 2 and 3. The renovation of "G" Ward is on process. This delay has resulted in delays to BP2 and BP3 as the schedule critical path and work around approaches for BP2 well as the Abatement of Asbestos Containing Materials. The are being developed to mitigate this impact. BPI contractor has also been delayed due to hidden conditions at the construction site of the new outdoor covered recreation Cost: area of "J" Ward. The allowed contract duration is ninety The total project budget remains at$81,841,000 approved by the (90)calendar days and the present duration for the contractor County Board of Supervisors. See Cost Summary below for from the Notice to Proceed (NTP) date is one hundred and additional details. twenty eight (128) calendar days. Schedule Duration Plan Plan Cost Summary (Calendar Days) Start Complete Summary: Schematics 384 02-12-91A 03-02-92A 2.0 Consultant Services $9,066,507 1 3.0 County Staff . 644,000 Design Dev. 225 03-02-92A 10-13-92A 4.0 Permits, Printing&Misc. 1,976,802 5.0 Construction 51,558,623 Construction Doc. 6.0 Furnishings &Equipment 8,882,675 a. Phase I 56 10-13-92A 12-08-92A 7.0 Communications 984,105 b. Phase lI 70 10-13-92A 12-22-92A 8.0 Contingencies 8,728,288 c. Phase III 206 10-13-92A 05-07-93A Total $81,841,000 OSHPD Review a. Phase I 128 01-18-93A 07-05-93A b. Phase Il 191 01-18-93A 07-28-93A c. Phase III 329 OS-07-93A 05-02-94 Construction a. Phase 1 90 10-04-93A 01-10-94 b. Phase lI 244 01-10-94A 09-12-94 A = Actual c. Phase III 909 08-04-94 01-29-97 * = Calendar Days i i II PROJECT DESCRIPTION The new Hospital is a five story building with a mechanical penthouse. The building is set into the hillside, with the public .entrances at the first and third levels. The total area of the building is approximately 210,000 square feet of building and four acres of site work and landscaping. There are 144 beds in the current design. The functional areas to be included in the new building are: First Floor • Main entrance Lobby, Medical Records, Pharmacy, Admitting, Gift Shop & Volunteers, Material Management, Communications & Security and the Central Energy Plant. Second Floor • Surgery, Central Supply, Inpatient and Outpatient Recovery, Central Energy Plant. Third Floor • Emergency, Imaging (Radiology) , Crisis Unit, Intensive Care Unit (8 beds) and Step-down Unit (10 beds) . Fourth Floor • Geriatric Nursing Unit (8 beds) , Medical Nursing Unit (30 beds) , Surgical Nursing Unit (3 0 beds) , and Family Care Nursing Unit (30 beds) . Fifth Floor • Labor/Delivery, Nursery, Intensive Care Neonatal Nursery- (6 bassinets) , and Post- Partum Nursing Unit (22 beds) . n 1..,.um PHASE TWO SITE PLAN Cover rendering and site ../..rT.N.. MI.OalAt MOSMIAL plan are Copyright by n.0mm6-od Kaplan/McLaughlin/Diaz 1 1 III PROJECT INFORMATION AND STATUS A. SCHEDULE 1. Progress CONSTRUCTION DOCUMENTS AND CONSTRUCTION See the attached Master Schedule, page one and two for an .over view summary. The construction documents are being prepared as three separate and distinct bid packages . The bid packages consist of the following elements . Phase I : Minor alterations to Ward E at the Psychiatric Crisis Unit, Ward G; for the eventual temporary relocation of Geriatrics, Ward J; demolish the existing covered recreation area and construct a new space on the opposite side of the building, also construct required fire protection features due to adjacency of new building. Phase II : Demolish the existing paint shop building, widen road # 1 four, demolish buildings' H and L, remove all civil features such as streets, retaining walls, foundations, and utility services which have not been relocated as an additional part of the scope of this phase. Install new primary utility services, and perform excavation r to the extent possible without the necessity of installing shoring. Construct a new garden at "J" Ward and revise the outdoor recreation area at "I" Ward. Phase III: Construct the new hospital, associated site hardscape and landscape. Bid Package No. 1 : Has undergone review and comment by The Office of Statewide Health Planning and Development (OSHPD) . The review of back check comments for Bid Package 1 occurred on Thursday, May 14, 1993 at OSHPD' s offices in Sacramento. OSHPD required additional structural documentation which was reviewed on May 26, 1993 resulting in OSHPD' s approval of Bid Package 1 . OSHPD has required 1 a separate building application No. and check submission for Bid Package No. 1 . The County Board of Supervisors approved these plans and specifications on June 8, 1993 and authorized that theybe submitted for bidding. Bids were returned on Thursday July 8, 1993 and underwent review by the County contract compliance officer. It was determined that the three (3) low apparent bidders failed to meet the County' s MBE/WBE goals and also failed to demonstrate a good faith effort. The project has undergone rebidding with bid receipts received on August 27, 1993 . Note that the duration between the receiT)t of the first bids and the second submission was fifty (50) calendar days . The County Contract Compliance Officer indicated that the low apparent bidder has complied with the county Page 1 MBE/WBE program and has recommended that the contract be awarded. Board documentation has been prepared, the Contractor contacted for the preparation of Bonds and Insurance Certificates . Submission to the County Board of Supervisors occurred on September 14, 1993 . A pre construction conference was conducted on September 30, 1993 and a notice to proceed was issued on October 4, 1993 . Progress Meeting No. 1 was conducted on October 11, 1993 . The rebid process has caused a delay in the start of work for this Bid Package and delays to Bid Packaae No. ' s 2 and 3 . "G" Ward renovation is on the critical hath and Bid Package No. 2 will require a work around Man. The Abatement of Asbestos work is only ninety (900) complete due to the late start of Bid Package No. I and may rectuire additional costs for added mobilization activities . The conclusion of Asbestos Abatement work is presently on hold pending the finalization of BP 1 work at "G" Ward and the relocation of Hospital in-patients from "H" Ward. Bid Package No. 2 : Has undergone review and comment by The Office of Statewide Health Planning and Development (OSHPD) . OSHPD submitted the first round of comments to KMD for action on Bid Package No. 2 . The review of back check comments for Bid Package 2 occurred on July 28, 1993 at OSHPD' s offices in Sacramento and was subsequently approved. Bid Package No. 2 is considered part of the major construction program and was accepted by OSHPD under the present project No. and no additional fees were required at the time of submission, this portion of work is known as Increment No. 1 . The approval of the Plans and Specifications and authorization for bidding by the Board of Supervisors occurred August 10, 1993 . The pre-bid conference, and two site tours were conducted on August 25, August 31 and September 7 respectively. Bids were received on September 9, 1993 . The County' s Contract Compliance officer determined that the low apparent bidder complied with the County MBE/WBE program and recommended award. The County Board of Supervisors met on October 5, 1993 and authorized the award of the contract to the low apparent bidder. At this time the executed contract from the general contractor has been received and authorized by County Administration. As a result of the delay to ' Bid Package No. 1 the schedule was evaluated to determine the correct timing for the issuance of the Notice to Proceed. A meeting with representatives of the . Bid Package No. 2 Contractor was conducted on Friday, November 19, 1993 at 2 : 00 P.M. to review the status of the Bid Package No. 1 Contractor and develop a schedule that will best serve the Project as. a whole. The Contractor has prepared a schedule based upon the present construction status as well as having prepared all submittals in an effort to expedite the review and processing of these documents. The Application for Bid Package 3 has been prepared. Document completion for Bid Package 3 occurred on May 7, 1993 with printing immediately there after. Documents were then delivered to OSHPD and stamped in as having been received on May 10, 1993 to begin the review process . Additional reviews have been undertaken by the User Page 2 1 Group, County and Project Management, all comments have been transmitted to KMD for review and comment. The initial .meeting at OSHPD' s offices in Sacramento occurred to review the initial back check comments prepared by OSHPD. KMD has distributed all comments to their consultants as well as the Hospital for review and comment/correction. OSHPD has requested that the Hospital prepare a Program Flexibility Request regarding the use of latching doors at water closet locations, the initial program utilizes cubical curtains in ICU, Step Down and Pediatrics . The intent is to provide greater safety for these patients which require greater observation. A Program Flexibility document and cover letter from Hospital administration has been prepared and submitted to OSHPD ' for review and comment. This has .been partially approved by OSHPD for the following areas : ICU and Step Down; they have denied the request for Pediatrics . KMD has prepared an alternate design and submitted this to the Hospital, they are in the process of enlarging the scale for greater clarity by Hospital Staff, the Hospital has three options to choose from regarding this issue: 1) ask for a formal review of their program flexibility request and demonstrate why OSHPD should grant their request, 2) direct KMD to revise the design in accordance with the Schematic Layout, or 3) direct KMD to revise the design in accordance with the revised option. Note that every attempt is being made to mitigate any impact to the completion of OSHPD Bid Package No. 3 drawing review. KMD is evaluating additional comments that effect Surgery and Crisis Units. It was understood by the Design team during meetings ' with OSHPD at their offices in October 1992 that the two noted departments would be designated Special Use, it appears .that OSHPD has now reversed their earlier decision. KMD will need to report on the specific impact of these changes . Refer to the attached schedule for additional detail specific to the tasks and durations . CONSULTANT AGREEMENTS KMD' s Contract: Has been amended to date as follows: Contract Amendment No. 1 incorporated the services of a Communications Consulting firm. Contract Amendment No. 2 incorporated the services of a Radiation Physicist Consultant. Contract Amendment No. 3 incorporated the services for Signs and Graphics, Value Engineering Meetings, Value Engineering Changes and Medical Equipment Specifications . Contract Amendment No. 4 incorporated the results as presented by the Project Communication Consultant, of "Combined Option B" . Contract Amendment No. 5 secured the services of a Security Systems Consultant. The Contract Documents phase has been extended by twenty one (21) calendar days . Contract Amendment No. 6 accepted the option for Bidding and Construction Administration services as well as authorized the following added services : Construction Administration for Signage and Graphics and Security; a new main water service; a new garden at "J" Ward and; additional meeting at OSHPD. KMD has submitted documentation to cover Added Services associated with Extra Work as a result of hidden Page 3 conditions discovered during the excavation of the new covered outdoor recreation area at J Ward. This Proposal (KMD add services agreement #7) is being processed at this time. The survey documents indicated that all utility lines were under the adjacent side walk, however they are in conflict with the footing for the new wall ' enclosure. KMD add services proposal #8 is in process for the addition of CCTV infrastructure into the BP #3 Construction Documents . The Asbestos Abatement: Consultant Report has been received and distributed to all pertinent members of the project team. Containment and Removal Specifications have been developed. The assumptions made during the preparation of the Project schedule are consistent with the reported findings. No impact to the Project Schedule is anticipated. The specifications for the containment and removal of Asbestos Containing Materials have been completed, a Request For Proposal has been prepared for solicitation from Asbestos Mitigation Contractors approved by the County. The County Board of Supervisors approved the plans and specifications and authorized bidding on May 25, 1993 . A pre-bid meeting was conducted on June 9, 1993 with bids returned on June 24, 1993 . Bids were reviewed for compliance with the plans and specifications, the low apparent bidder was recommended for rejection and the second low apparent bidder was recommended for acceptance. This was presented to the County Board of Supervisors on July 27, 1993 . The Board evaluated the bids and referred the protest to County Council . The second low apparent bidder has been awarded the project, review of Bond and Insurance documents was completed, with award of contract occurring on August 10, 1993 . Due to the re-bid of BP No. I work on the Asbestos Abatement and the Clinical Hygienist has came to a halt pending the award of BP I and the subsequent layout for demolition activity in "G" Ward. The layout of demolition work started on October 11, 1993 , some exploratory demolition occurred rto determine the exact limits of Asbestos Abatement. The abatement work was able to begin as rescheduled. Mitigation is 100% complete. The balance of the abatement of H Ward is now on hold for the completion of G Ward construction and the relocation of patients from H Ward. This is anticipated to occur in February of 1994 . The RFP process for the County for equipment planning: and procurement services has concluded. The submission of the solicitation was behind schedule, a portion of the work however had been negotiated with KMD to mitigate any impact to the project schedule overall . Ranking of the responding firms is concluded. Contract Documents have been prepared for Facilities Development Incorporated and submitted to County Counsel for review and comment. The submission to the County Board of Supervisors occurred on May 4, 1993 and was subsequently approved. A kick-off meeting was conducted and the inventory of existing equipment has concluded with the results submitted on July 1, 1993 . This was submitted to. the hospital for review. Pricing of the inventoried items has been ' Page 4 icompleted at the initial level, this includes reuse of all excellent, good and fair items and excludes poor categories . This is priced on a lump sum basis and broken down by department. Cost by category by department was submitted by the Consultant, FDI. The Hospital has requested that this information be submitted utilizing various data base sorts for analysis. This was prepared and ' submitted as requested. A department by department review of the Equipment list has been completed at this time, results have been reviewed with the consultant for revisions and status update. A revised budget has been prepared, the current status is included in this report as an attachment (EQINVI) . SITE ISSUES Hidden Conditions : During the site excavation associated with the Bid Package No. 2 work two hidden conditions have been discovered to date, they are: the buried foundation of a structure once removed from the site (apparently the mirror image of "L" Ward to the north portion of the site) and secondly, under ground concrete enclosures for steam and condensate return lines servicing old structures on the site that were existing (Old Paint Shop) and previously demolished. A meeting was conducted on site with the BP2 ' General Contractor, an Asbestos Abatement sub-contractor and Clayton Environmental the Clinical Hygienist for the Project. A specification for the abatement of this material is being ' developed, Bay Area Air Quality Management has been contacted and will grant an emergency authorization for the removal of this material and a Field Instruction has been issued to the Contractor. All efforts are being made to mitigate any impacts to the BP #2 project. Page 5 N LLJ; W W a s g LLJ .... .... .. W W ......... ......... °• U mr z i m dz LLLLJ QL LLJ Z dC- ....................... .... ................... o y LLI W; w LiJ o ¢ a ' Z H W: O Ocr LLJ � ............ . ........ ......... ..... .... ,d. W....�.;.... . ................. ... W.: .E>r.-...a�.....U.. C2.) L Z €Y W `Z =5 .. .............. W J W. Z O O W W. LLJ a H W T i J: K= a z d r i Q J• W LO k-- L4e e L�... � �.... . . .... .. . .. 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U_ L� LL. tL tL ti I.� - U_ [L W [i t� 4- _�N m Q Q ¢ Q Q 6 W W W W Q tS 6 W W W ¢ W W t� ++m t0 N (V N N Cr) M m C7 M cu N m C*9 m CTI eh N Cl) f7 G Ct- Cr tT cr tY cr a- a- tT Q' iT � � � � Q- ? tT Q' t�- J -i J C.) !- F- 2 >- �l l9 Z H >- >- m of Ifl li 10 v v ¢ > > > to v 'd G[ 7 d v ¢ d m mr+ w t+ va co m t` r' o m m o t- N .- o oc N o< a-- Cu N Cl) N r +..Ip s v� u u9 to u� N v cn u9 cn m u-, v, to v, co Ln u9 to m L L v Q 6 CC Q d ¢ Q W W ¢ Q Q 6 d W W Q Q Q dod13. r ' III PROJECT INFORMATION AND STATUS B. COST 1 . Project Budget(Actual Cost ' The architect ' s estimates of Construction and Furnishings and Equipment costs were incorporated into the project budget. The Construction Budget was revised to reflect the net estimated reduction for incorporation of Value Engineering items . Professional Liability Insurance has been shifted from 2 . 0 Consultant Services to 4 . 0 Permits, Printing, & Misc. . The estimated amount for Signage and Graphic Services has been ' moved from 6 . 0 Furnishings & Equipment to an actual cost for the service under 2 . 0 Consultant Services . 2 . 0 Consultant Services has been revised to reflect actual costs for additional consultant services . All savings associated. with the above revisions has flowed to 8 . 0 Project Contingencies . See the attached budget and actual cost report for details . ' 2. Pending Solicitations NONE 3. New Contract Amendments NONE 4. Pending Contract Amendments ' Contract Amendment No. 7, Not to Exceed $25, 000 . 00, for dealing with hidden conditions. ' Contract Amendment No. 8, Not to Exceed $14, 151 . 00, for implementation of CCTV drawings into contract documents . 5. New Contracts NONE Page 1 6. Pending Contract Change Orders a. Asbestos Abatement, $1, 657 .78, for decontamination of abandoned equipment and materials locate in the "Old Paint Shop" . Equipment and materials were contaminated by deteriorated falling friable pipe insulation. ' b. Ten (10) Field Instructions have been issued to date to the Bid Package No. 1 Contractor. They are for the following work 1) investigation of the hidden underground pipe conditions at J Ward new outdoor covered recreation area. The result of this investigation resulted in a direction of relocation of the pipes which conflict with the footing of the new concrete masonry unit wall . Field ' Instruction No. 2 subsequently provided direction to the Contractor for the method of relocation. This work is being done on a Time and Material (T&M) basis . Further cost evaluation is underway. Field Instruction No. ' s 3 and 3 . 01 have been issued for the replacement of sub flooring materials removed during the Abatement of Asbestos Materials and the repair of notched floor joists ' whose structural integrity was in question. Field Instruction No. 4 was issued to revise the specified electrical conduit connectors in order to comply with County standards . Field Instruction No. five has been issued to provide for the rough-in electrical devices required by the Office of Statewide Health Planning Fire Marshall . Field Instruction No. six has been issued to repair medical gas lines damaged during the abatement of asbestos and Field Instruction No. 7 has been issued to provide compliance with OSHPD Fire Marshall code requirements in "G" Ward. Field Instruction No. 8 was issued to correct existing building Life Safety deficiencies in accordance with direction provide by the ' Design Team and approved by OSHPD. Field Instruction No. 9 has been issued to correct building deficiencies not originally addressed in the scope of Bid Package No. 1. The maximum extent of the above noted Field Instructions is $72, 135 . 12 from twenty seven (27) Potential Change Orders (PLO' s) . Twenty nine (29) of the PCO' s have been reviewed and negotiated resulting in Change Order No. ' s 1, 2, and 3 to date. The negotiated amounts are $20, 834 .20 and $8, 900 . 00 respectively, with No. 3 pending. ' C. Four (4) Field Instructions have been issued and nine (9) claim type issues have been submitted, for Bid Package No. 2 . The net amount of change in cost to date is ($5, 786 . 00) .' ' Page 2 O'BRIEN-KREITZBERG Professional Construction Managers MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT BUDGET JANUARY 31, 1994 UPDATE X ; 2A 1.0 LAND ACQUISITION 2.0 CONSULTANT SERVICES 2.01 Architect/Engineering $4,210,000 $4,295,111 $4,295,111 2.01.1 Acoustical &Communication Consultant $39,875 $39,875 2.01.2 Equipment Planner $25,500 $25,500 2.01.3 On-Site Verification & Measurement $40,000 $40,000 2.01.4 Rendering For Displays $7,225 $7,225 2.01.5 Reimbursables $198,000 $198,000 2.01.6 Liability Insurance $433,000 2.01.7 Communication Coordination $49,750 $49,750 2.01.8 Communication Consultants $30,000 2.01.9 V. E. Meetings $10,961 2.01.10 V. E. Changes $57,225 2.01.11 Signs and Graphics $47,950 2.01.12 Radiation Physicist $3,500 2.01.13 Medical Equipment Specifications $16,500 2.01.14 Communication'Combined Option B" $5,910 2.01.15 Security Consultant $12,695 2.01.16 Signage& Graphics C.A. $10,900 2.01.17 Security System C.A. $3,200 2.01.18 New Main Water Service $7,994 2.01.19 New Garden @'J'Ward $12,271 2.01.20 Additional OSHPD Meetings $10,400 2.01.21 Correct Unforeseen Field Conditions $27,500 1 2.01.22 Cable Television System $15,566 2 2.02 Soil Engineering $100,000 $100,000 2.03 Testing Services $250,000 $250,000 2.04 Construction Managment $3,588,000 $3,415,000 $3,778,440 2.05 Asbestos Abatement Consultant $10,000 $23,100 2.06 Survey $30,000 $30,000 SUBTOTAL CONSULTANT SERVICES $7,798,000 $8,893,461 $9,109,573 3.0 COUNTY STAFF 3.01 Architectural Division $164,000 $164,000 3.05 County Administrative Office $480,000 $480,000 SUBTOTAL COUNTY STAFF $644,000 $644,000 O'BRIEN-KREITZBERG Professional Construction Managers MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT BUDGET. JANUARY 31, 1994 UPfliTU 4.0 PERMITS, PRINTING, &MISC EXPENSES 4.01 Encroachment Permits $0 $0 4.02 Traffic Mitigation $0 $0 4.03 OSHPD Permits $957,000 $957,000 $957,000 4.04 Printing 4.04.1 Bid Package 1 $50,000 $50,000 4.04.2 Bid Package 2 $50,000 $50,000 4.04.3 Bid Package 3 $100,000 $100,000 4.04.4 Other Printing $15,000 $15,000 4.05 Utility Connections $132,000 $132,000 $132,000 4.06 Relocation&Temporary Parking $352,000 $137,000 $137,000 4.06.1 Asbestos Removal H &L Wards $175,000 $48,190 4.06.2 Relocate Office Trailers $40,000 $40,000 4.07 Liability Insurance $447,612 SUBTOTAL PERMITS,PRINTING, & MISC $1,441,000 $1,656,000 $1,976,802 5.0 CONSTRUCTION 5.01 Bid Package I (Remodel Wards E, G, I &J) $655,000 $508,000 $270,400 5.01.01 Change Order No. 1 $20,834 3 5.02 Bid Package 11 (Make Ready Phase) $3,136,000 $1,390,000 $1,124,644 5.03 Bid Package III (Building) $44,050,000 $46,321,000 $44,833,579 5.04 Design Contingency $2,386,000 $2,337,000 5.05 Construction Escalation $3,056,000 $2,993,000 SUBTOTAL CONSTRUCTION $47,841,000 $53,661,000 $51,579,457 6.0 FURNISHINGS&EQUIPMENT 6.01 Furniture, Fixtures, & Equipment $9,337,000 6.01 Owner Furnished - Contractor Installed $741,000 $741,000 6.02 Owner Furnished - Owner Installed Over$4,000 $5,278,675 $5,278,675 6.03 Furniture Over$4,000 $750,000 $750,000 6.04 Taxes, Freight, & Installation $1,633,000 $1,633,000 6.05 Signage And Graphics 200,000 SF @$1.50/SF $300,000 $300,000 6.06 Signage& Graphics Consultant $90,000 6.07 Medical Equipment Consultant $301,325 $180,000 SUBTOTAL FURNISHINGS& EQUIPMENT $9,337,000 $9,094,000 ",882,675 r O'BRIEN—KREITZBERG Professional Construction Managers MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT BUDGET JANUARY 31, 1994 7.0 COMMUNICATIONS 7.01 Telephone System (instruments& Equipment) $500,000 $500,000 7.02 Other Systems (CCN, Security,Ambulance, Intrusion, Etc) $500,000 $484,105 SUBTOTAL COMMUNICATIONS $1,000,000 $984,105 8.0 PROJECT CONTINGENCY r8.01 Consultants $300,000 $191,359 .4 8.02 County Staff $360,000 $360,000 8.03 Permits& Miscellaneous $161,000 $161,000 8.04 Construction $2,683,050 $3,291,982 5 8.05 Furn, Fixtures, & Equip 8.06 Miscellaneous $6,642,000 $3,388,489 $4,538,722 8.07 Medical Equipment Consultant $121,325 SUBTOTAL PROJECT CONTINGENCY $6,642,000 $6,892,539 $8,664,388 ' 9.0 FINANCE 9.01 Escalation $8,782,000 1 SUBTOTAL FINANCE $8,782,000 TOTAL BUDGET $81,841,000 $81,841,000 $81,841,000 'r r r r 1 r r PROJECT BUDGET NOTES 1) Transfer $27,500.00 from 8.0 Contingency, 8.01 Consultants, to 2.01 .21 for ' KMD Extra Work Proposal No. 14 (Correct Unforeseen Field Conditions). 2) Transfer $15,566.00 from 8.0 Contingency, 8.01 Consultants, to 2.01 .22 for ' KMD Extra Work Proposal No.15 (Cable Television System). 3) Transfer $20,834.20 from 8.0 Contingency, 8.04 Construction, to 5.01 .01 for ' Bid Package I Change Order No. 1 . 4) Transfer $43,066.00 form 8.0 Contingency, 8.01 Consultants, to 2.01 .21 and 2.01 .22 for KMD Extra Work Proposal No. 14 and No. 15. . 5) Transfer $20,834.20 from 8.0 Contingency, 8.04 Construction, to 5.01 .01 for ' Bid Package I Change Order No. 1 . 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Construction Estimate The Architect employed Beach Associates to estimate the probable cost of constructing the project based upon the Design Development Drawings . O'Brien-Kreitzberg & Associates did a check estimate including complete estimates of certain systems of work and a review of Beach Associates ' estimate. Representatives of the Construction Manager, the Architect, and the Estimators met to review the estimates of the construction and to reconcile the differences . The final reconciled estimate of the cost of construction is $52, 025, 000; plus a contingency of $2 , 683 , 000 for a total of $54, 708, 000 . The Architect must update the estimate for the 1 Construction Document Bid Package No. 3 . The Estimate has been revised to reflect those Proposed Value Engineering Recommendations accepted by KMD, CCC, and MMH. The Estimate needs to account for the Design Contingency. A summary of the estimate is as follows : SYSTEMS SUMMARY SK Foundations . 2, 003 Vertical Structure 1, 940 Horizontal Structure 3 , 910 Exterior Closure 4, 259 Roofing & Waterproofing 410 Interior Partitions 4, 438 Interior Finishes 1, 795 Equipment & Specialties 4, 325 Vertical Transport 1, 274 Plumbing 3 , 344 HVAC 6, 380 Electrical 5, 246 Fire Protection 659 Building Cost 39, 983 1 V.E. Recommendations ( 1, 506) Site Work 2, 496 General Conditions 3 , 398 Overhead & Profit 1, 835 Remodel Wards 508 Design Contingency 2 , 336 Escalation 2 , 975 Total 52, 025 Construction Contingency 2 , 683 1 III INFORMATI PROJECT ON AND STATUS j C. , ISSUES AND ACTIONS ' SUMMARY OF ISSUES 1 . GENERAL ISSUES a. Out Reach and MBE/WBE Programs i2 . CONTRACT DOCUMENT REVIEW a. Miscellaneous Design Issues b. Constructibility Review & Check Estimate c. Equipment Coordination Review d. Design Overview 3 . SITE ISSUES ' a. Encroachment Permits 4 . HOSPITAL BUILDING ' a. Study and cost estimate for noise mitigation at existing buildings b. Asbestos Abatement C. Bid Package No. 1 d. Bid Package No. 2 1 5 . EQUIPMENT PLANNING AND PROCUREMENT a. Other Departmental Requirements b. Equipment Budget Equipment Budget Analysis (EQINV) 1 ' 1.. GENERAL ISSUES a. OUT REACH AND MBE/WBE PROGRAMS Issue: The Board of Supervisors of Contra Costa County, on July 20, 1993 recommended that a concentrated focus be placed with-in Contra Costa for stimulation of economic growth and development with continuing attention to Minority and Women owned business . The Board went on to say; The new hospital is the largest public works project that the county' s ever done, and should be a source of employment and economic development for citizens of Contra Costa County. Action: The Construction Manager has contacted the Contractors State License Board in Sacramento, California. A comprehensive computer listing and i set of mailing labels was requested for all i active, licensed, contractors of all construction disciplines with business addresses with-in Contra Costa County. Checks associated with the purchase of these lists and labels were prepared by County Administration and these lists have now been received. A notice to General and Specialty Contractors has drafted and reviewed with county and hospital administration. A final version has now been prepared (see following attached pages) ' and been mailed to six thousand four hundred and thirty two (6, 432) General and Specialty Contractors with a current License in Contra Costa County. The notification to General and Specialty Contractors contains a response sheet. The. intent of this sheet is to determine the following: a. interest on the part of Contra Costa County based contractors, and b. their present status, if applicable, to MBE/WBE registration. The budget summary is intended to provide a magnitude, by division of work, in an effort for the contractor' s to determine their ability to provide bonding. It is the intent of the project team ' to review alternative means to secure bonding if that must be considered as an option. If the responses indicate that the General or Specialty Contractors are MBE/WBE firms, the intent to determine 1 . if they are certified by agencies recognized by the County r if they are not, but have the potential of being certified, provide them the necessary direction as to how to comply. Page 1 C ' , y.. - P January 4, 1994 ' The County of Contra Costa intends to construct a new hospital to replace the original Merrithew Memorial Hospital in Martinez. The approximate bid date is June/July 1994 with estimated construction cost of $52,025,000.00 plus a contingency of $2,683,000.00, and scheduled construction duration of thirty (30) months. PROJECT DESCRIPTION ' The new hospital is a five story building with a mechanical Penthouse. The building is set into the hillside, with the public entrances at the first and third levels. The total area of the building is approximately 210,000 square feet of building and four acres of site work and landscaping. There are 144 beds in the current design. The functional areas to be included In the new building are: ' First Floor Main entrance Lobby, Medical Records, Pharmacy, Admitting, Gift Shop & Volunteers, Material Management, Communications ' & Security, and the Central Energy Plant. Second Floor Surgery, Central Supply, Inpatient and Outpatient Recovery, and ' Central Energy Plant. Third Floor Emergency, Imaging (Radiology), Crisis Unit, Intensive Care Unit (8 beds), and Step-down Unit (10 beds). Fourth Floor Geriatric Nursing Unit (8 beds), Medical Nursing Unit (30 beds), ' Surgical Nursing Unit (30 beds), and Family Care Nursing Unit (30 beds). Fifth Floor Labor/Delivery, Nursery, Intensive Care Neonatal Nursery (6 bassinets), and Post-Partum Nursing Unit (22 beds). ' The Board of Supervisors sees this project as an opportunity for contractors, subcontractors and construction workers conducting business or residing in Contra Costa County to participate in this local project. This notice is being sent to all licensed contractors with business addresses in this County. The procurement for this project will be a lump sum bid in accordance with the California Contract Code. Bids will be received from general contractors who are required to list first tier subcontractors. Prior to the advertisement for bids, the County will issue occasional notices to interested local contractors and will conduct an infdrmational workshop. If you are interested in this project and wish to receive future notices, please fill out the enclosed application and return it to the County's Consulting ' Project Manager. Page 1 J 4 z 1 � J 4 O r r O I 1 O i i3;us� page 2 1 1 1 ' CONSTRUCTION ESTIMATE ' The architect employed Beach Associates to estimate the probable cost of constructing the project based upon the Design Development Drawings. A summary of the estimate is as follows: ' SYSTEMS SUMMARY $K ' Foundations 2,000 Vertical Structure 1,900 Horizontal Structure 3,900 ' Exterior Closure 4,260 Roofing & Waterproofing 410 Interior Partitions 4,440 ' Interior Finishes 1,800 Equipment & Specialties 4,300 Vertical Transport 1,300 ' Plumbing 3,300 HVAC 6,400 Electrical 5,200 ' Fire Protection 660 Page 3 ' MERRITHEW MEMORIAL REPLACEMENT HOSPITAL GENERAL CONTRACTOR/SUBCONTRACTOR MAILING LIST COMPANY NAME: ' CONTACT PERSON: ' COMPANY ADDRESS: PHONE NUMBER: ' TYPE OF CONTRACTOR'S LICENSE: ' IF SUBCONTRACTOR, TYPE OF WORK PERFORMED: OPTIONAL INFORMATION: ' Minority-Owned Business: Yes No Woman-Owned Business: Yes No MAIL TO: County Administration Building ' 651 Pine Street, 8th Floor Martinez, CA 94553 Attn: John Campbell ' O'Brien-Kreitzberg & Associates, Inc. NOTICE.M/ JC:wc Page 4 1 2 . CONTRACT DOCtUONTT REVIEW: ia. MISCELLANEOUS. DESIGN ISSUES Issue: From the Design Development Phase to the development of Construction Documents, there is a natural tendency to discover items such as : a -better design approach, items which were omitted, or changes in technology or user preference. Action: Items are being surfaced in an effort to develop as complete a set of Construction Documents for the purpose of bidding as possible. Each item is being cataloged, reviewed as to impact to project schedule and budget, and decisions are being made and communicated to KMD. These items are being dealt with on a case by case basis . The resolution of "GAP" items is ongoing, the Construction Manager is meeting routinely with the Design Team to conclude all items prior to bid and to allow for the increased cost in the budget. The Construction Manager is communicating with KMD to review the following issues: 1) Gap items; the list of gap items has been updated to reflect the outstanding issues 2) Deferred approvals; KMD is to reevaluate all Contractor Furnished/ Contractor Installed items for compliance with OSHPD seismic anchorage details and calculations, the CM has forwarded a complete equipment -list to KMD for evaluation of all other equipment categories 3) Bid Package No. 3 estimate from KMD; KMD has submitted their revised estimate as of December 03 , 1993 and it is ' undergoing review at this time 4) RESOLVED Management of Bid Package No. 1 Contract; the CM presented their QA/QC manual to KMD for review and comment, the process for review and comment on submittals, RFP s, applications for payment, and all other documents was coordinated. b. CONSTRUCTIBILITY REVIEW AND CHECK ESTIMATE Issue: The Construction Management firm is required, at the completion of Contract Documents to perform an Estimate Check and Constructibility Review. ' Action: The Project Manager has assembled and directed a team with expertise in civil, architectural, structural, mechanical, and electrical work; ' scheduled meetings, prepared reports and distributed findings on June 16, 1993 . The team sought to answer this question: Do the documents communicate sufficient information for bidding ' purposes? All comments have been submitted to KMD. Page 2 1 1 KMD has prepared responses to the User Reviews as well as the Constructibility comments . KMD' s ' responses have been distributed in the following manner: 1) a meeting was conducted with hospital administration to review the status of each comment, they were distributed to the individuals ' which created the comments initially, requesting additional information if necessary (such as specific equipment manufacture design and installation documents) , as this information is received it is being distributed to KMD 2) the CM has reviewed the Constructibility Comments and KMD' s responses, a letter of recommendation will now be drafted to the County requesting that direction be provided to KMD for some document revisions (such as the addition of pipe sizes on ' Plumbing Sheets in addition to the information provided on riser diagrams) . C. EQUIPMENT COORDINATION REVIEW Issue: As a result , of reviewing equipment, new versus ' existing, manufacture types and quantities and specific locations with-in each space construction document coordination items have surfaced. Action: The Construction Manager, Hospital Administrative Representative, Cost Center Manager and in some cases the Physician Manager have reviewed all departments to date. All equipment and plan comments have been documented and transmitted to the respective consultants for action. An initial meeting occurred with the equipment planning ' consultant, they have concluded the process of revising the equipment list. This' has been distributed to all cost center managers for review as an audit function. This has resulted in a revised budget which is indicated' in the attached spreadsheet, (see EQZNVI) . d. DESIGN OVERVIEW The Construction Manager is in the process of ' preparing/or has prepared a letter (s) to - KMD to track several outstanding issues, the result will be to; prepare an action plan, determine ' responsibility, and a schedule for completion. The issues are as follows : 1) KMD' s review to determine extent of deferred approval items 2) Communication Meeting issues : follow up meeting scheduled for Wednesday, February 91 1994) 3)Hospital Departmental Review and Construction Manager Constructibility Review comments and 4) User Group ' equipment review comments . Page 3 ' 3 . SITE ISSUES Issue: Encroachment Permits are required by The City of Martinez for connection of new Water and Sanitary Sewer connections in Alhambra Ave and C Street. Action: The CM and Bid Package No. 2 General Contractor are working to secure plan approvals and construction/encroachment authorization. All applications required have been received from the City of Martinez and Central Contra Costa Sanitary District; plan sets have been requested for the Civil Engineering Consultant (Ackland International) ; necessary check requests from the County have been prepared and are being processed; ' the Contractor is preparing their construction plan. Every effort is being made to expedite this process . 4 . HOSPITAL BUILDING a. STUDY AND ESTIMATE, NOISE MITIGATION Issue: KMD has secured a consultant tore are a sound P P mitigation plan with the associated estimate for ' implementation. Action: The Construction Manager has reviewed the estimate ' for . implementation and recommended that it not be executed since the Project Budget has no allowances for the designed .scope and estimated expenditures . The Construction Manager will be working with KMD' s ' Acoustical Consultant to review existing noise patterns on site, develop presentations of typical construction noises based upon optional methods of construction, select methods which meet Hospital Operational Noise Criteria as well as the Project Budget and provide to KMD for incorporation into ' Project Construction Documents. The Construction Manager has contracted with the acoustical consultant. A meeting to develop final scope has concluded and development work is complete. The ' initial presentation to Hospital Operations will be conducted at the consultant ' s office on Friday, February 11, 1994 . Page 4 b. ASBESTOS ABATEMENT ' Issue: The Hospital campus contains structures which will be required to be demolished. The demolition is to occur during the make ready phase of construction. The first step required prior to the demolition will be to secure and remove all materials containing asbestos . ' Action: The Assessment of Suspect Asbestos Containing Material report from Clayton Environmental ' Consultants was received and distributed to Hospital Operations, County Management and GSD and the Design Consultant team. Clayton Environmental prepared the Specifications for the Containment and Removal of Asbestos Containing Materials . A Request for Proposal was prepared and sent to those Contractors recognized and approved by the County for work of this nature. The County Board of Supervisors approved the plans and specifications and authorized that the project be bid on May 25, 1993 . A pre-bid conference was conducted on June 9, 1993 and bids were received on June 24, 1993 . The low apparent bidder was recommended for rejection due to lack of MBE/WBE participation or the demonstration of a good faith effort. The second low apparent bidder was recommended to be contracted for the work. The County Board of Supervisors reviewed the recommendations and the protest filed by the apparent low bidder on July 27 , 1993 . The Board authorized entering into a Contract with the second low apparent bidder. The ' bidder' s. Bonds and Insurance Certificates were received and the Contract award occurred on August 10, 1993 . The Notice to Proceed was issued to the Contractor on August 16, 1993 . Work completed to date consists of complete abatement of the "Old Paint Shop" and "L" Ward, and all flooring and ' piping insulation in "G" Ward. This represents ninety (90%) percent of the contract scope. Completion of "G" Ward construction is now required so that the patients presently occupying "H" Ward ' might be relocated. The relocation of patients is anticipated in February of 1994 . ' Stats : One Potential Change Order, $1, 657 .78 . Revisions to the Asbestos Abatement Specifications are now required to deal with "Hidden Conditions" discovered on site. Clayton Environmental has been directed to, prepare the revisions . A Field Instruction will be issued to the BP No. 2 General ' Contractor for the Abatement work. Page 5 C. BID PACKAGE No. 1 Issue: On May 26, 1993 OSHPD approved Bid Package No. 1 for construction. The Construction Manager is responsible to now manage the County process for 1 Bid, Award and Construction. Action: The Construction Manager has prepared the necessary ' Board documentation for approval by the County Board of Supervisors of the project plans and specifications, this action took place on June 9, ' 1993 . The following activities have occurred: 1) pre-bid conference, June 23 , 2) site tours on June 29 and July 6, 3) bid receipt and opening on July 8, 1993 . At that time bids were evaluated for price ' and responsiveness and a recommendation was made to the County Board of Supervisors for the lowest priced responsive bidder. The County Contract Compliance determined that the three (3) low apparent bidders had failed to comply with the MBE/WBE percentages and failed to demonstrate a good faith effort. The Board agreed that this portion of the project must be rebid. The new bids were submitted on August 27, 1993 . The County Contract Compliance Officer reviewed the bidders and noted that the low apparent bidder complied with the County MBE/WBE program and recommended award of the contract to them. The required Board ' documentation was prepared and submitted, review by the Board occurred on September 14, 1993 . The pre- construction meeting was conducted on September 30, ' 1993, with the Notice to Proceed issued on October 4, 1993 . Note that the duration between the date of the initial submission of bids and the date of the submission of re-bid was fifty (50) calendar days. This delay has impacted bid package No. ' s 2 ' and 3 . "G" Ward is on the critical path for the completion of bid package 1 and hinders the ability to construct bid package 2 . A work around plan is required to prevent delays to the project schedule. Work to date consists of the following: G Ward: demolition, abatement of Asbestos Containing ' Materials, new sub flooring materials and bracing of existing floor joists, rough in and finish plumbing and electrical, framing of walls and new door frames, HVAC penetrations at roof, installation of gypsum board and taping, installation of new case work, installation of new doors, installation of new flooring materials, ' revisions to fire sprinklers, fire/life safety upgrades as required by OSHPD with the exception of revisions to the fire alarm system: Bay Alarm has ' completed the new Fire Alarm System drawings and Page 6 ' submitted them to OSHPD as of February 2 , 1994 . OSHPD noted that there will be a maximum of five ' (5) weeks for review, the contractor will be directed to complete the work with out approved drawings in an effort to complete the work as quickly as possible, the risk appears minimal; E Ward: construction of new stairs, rough in plumbing for the new janitors sink, relocation of fire sprinkler lines, demolition of existing janitors ' closet, preparation for exterior plastering; J Ward; excavation for the new outdoor covered recreation area, relocation of 6 ' sanitary sewer ' line, relocation of 4" water line, relocation of two (2) %1' fire alarm conduits, installation of new 2" voice/data lines and installation of engineered back fill material. Revised foundation and footing detail has been reviewed and approved by OSHPD, excavation for the new footings and structural supports, fabrication of the supporting columns and ' the rerouting of telephone conduit and cable. Stats : Project day 128 of 90 RFPs 101 total 101 answered 0 outstanding Submittals 61 total ' 0 pending Field Instructions 10 issued to date ' d. BID PACKAGE No. 2 ' Issue: OSHPD approval of Bid Package No. 2 for construction is pending, all back check comments have been received, KMD is working to prepare ' responses and set a meeting to review with the agencies. The Construction Manager is responsible to now manage the County process for Bid, Award and Construction. Action: On July 28, 1993 OSHPD approved Bid Package No. 2, the necessary documentation was prepared for Approval of Plans . and Specifications and Authorization to bid by the Board of Supervisors. The Board approved the plans and specifications and ' authorized the Clerk to advertise for bids on August 10, 1993 . A pre-bid conference was conducted on August 25, 1993 and site tours were conducted on August 31 and September 7 , 1993 . Bids were received ' on September 9, 1993 . The three (3 ) apparent low Page 7 bidders were submitted to the County Contract Compliance officer for review. The second low apparent bidder filed an informal bid protest noting that they felt that the low apparent bidder had failed to comply with the County' s MBE/WBE program. The County Contract Compliance Officer ' reviewed the low apparent bidder' s documentation and noted that, there had been a discrepancy in the manner in which the bid was prepared, however the ' County' s Contract Compliance Officer recommend award indicating that the County' s MBE/WBE program had been complied with. Contract documents were ' submitted for the Contractor' s signature and return, and have been fully executed by the County' s Administration office. Issuance of a Notice to Proceed occurred on January 10,. 1994 . A ' meeting to discuss the project schedule and impacts to the Bid Package No. 1 contractor (see comments above) was conducted on November 19, 1993 . The BP 2 Contractor prepared a schedule indicating work on the upper campus starting with the clear and grub between streets one and four, demolition of the ' "Old Paint Shop" and the widening of road #4 . They also submitted Submittal Documents prior to the issuance of a Notice to Proceed in an effort to complete the paper work process prior to the actual ' start of construction. This project is on schedule, however it has the potential of beina impacted by bid package 1, refer to comments above. ' Stats : RFI ' s 19 total 11 answered rSubmittals 30 total 05 pending Field Instructions 04 issued to date 5 . EQUIPMENT PLANNING AND PROCUREMENT ' a. OTHER DEPARTMENTAL REQUIREMENTS Issue: Departments such as Surgery, Intensive Care, Labor/Delivery/Recovery and Nursery have specific equipment planning requirements . The information specific to seismic anchorage and utility requirements needs to be developed for this equipment during the development of Construction Documents . Page 8 Action: The Construction Manager will work in conjunction with the Hospital to form specific departmental equipment user groups to gather information for KMD in an effort to make the Construction Documents as complete as possible and mitigate potential claims ' and/or delays during the construction process as well as minimize the number of items requiring deferred approvals. The Hospital Product Review ' Committee has selected Hewlett Packard for Physiological Monitoring. Hewlett Packard was contacted for design documents during the development of construction documents . Meetings were conducted with Hewlett Packard on Wednesday, November 10, 1993 . Hewlett Packard has prepared preliminary design information, upon completion of ' the user equipment review, Hewlett Packard will be directed to prepare final installation drawings . This information has also been transmitted to the Department of Health Services Data Processing Department for integration into the Project voice/data infrastructure design. The addition of ' added data outlets and the specifications of wire and rough-in materials has been ,developed and submitted to KMD for incorporation into the Construction Documents . b. EQUIPMENT BUDGET ' Issue: The Project Budget has an established line item for budgeted equipment. 6 . 0 FURNISHINGS AND EQUIPMENT is set at $8, 882 , 675 . 00 . The present estimate for equipment required for the project is $15, 446, 878 . 00, (refer to attached spread sheet EQZNVI) What is being done to off set this deficit? ' Action: The Hospital is presently purchasing equipment as part of their annual capital equipment acquisition program. The equipment planning consultant has ' completed an inventory of all existing hospital equipment and ranked the findings, the ranking is as follows : G good, F fair and P poor. The net savings for each item by category has been applied ' to the budget to determine the impact. Hospital Operations is reviewing the Consultant ' s findings to determine the hospital ' s ability to reuse equipment. The final results will then be applied to the estimate to determine the impact and additional measures which may be required if any. The initial application of the Consultant ' s estimate for good and fair equipment items has been applied to the budget, the results are rioted on the attached spread sheet. The deficit was $5, 859, 517 at the completion of that exercise. The Hospital Page 9 ' has reviewed the Consultants recommendations to determine if they agree, as well as determine which additional measures they intend to implement to continue to reduce this deficit. At this time all departments have reviewed and revised their proposed equipment list and this information has been transmitted to the Equipment Planning Consultant for the development of a revised Equipment List and Budget. This was submitted on ' January 07, 1994 . The revised deficit is reflected in the attached spread sheet noted as EQI,;71, dated January 10, 1994 . The revised deficit is now $6, 426, 019 . Hospital operations will now review the equipment list to determine what/if any revisions can be made; and evaluate opening levels required. 1 1 Page 10 o oZ °ZZZ o 0 Nr It- mm m m ) � R Om c o 1 ui.> U CJ U U U n N� N O 04 Z C C C C //t — CO � CO T r Lu. 44 64 R: _il.; Z. < c O' ictsCD U- Lw o W. O O 0 ZZ Z Z O O N O) N m N M co O OOD ��. 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