HomeMy WebLinkAboutMINUTES - 12061994 - 1.8 TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: December 6, 1994
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 025 for the
Signalization of Cypress Road at Sellers Avenue.
Project No.: 0662-6R4231-93
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement No. 25 which provides State-Local Transportation Partnership Program funds for
the signalization of Cypress Road at Sellers Avenue.
11. Financial Impact:
Program Supplement No. 25 entitles the County to receive $40,374 from the State-Local
Transportation Partnership Program for expenses related to the construction of the project.
III. Reasons for Recommendations and Background:
On June 26, 1990, the Board authorized the Public Works Director to apply for Senate Bill 300
funds for various road improvement projects. The signalization of Cypress Road at Sellers
Avenue is one of the projects submitted in the fourth funding cycle of the State-Local
Transportation Partnership Program (Senate Bill 300).
On February 12, 1991,the Board approved the State-Local Entity Master Agreement No. SLTPP-
5928 between the County and the California Department of Transportation (Caltrans). The
agreement entitles the County to receive the State share of funds for road projects that were
accepted in the Transportation Partnership Program.
On July 17, 1992, the application for funds for the project was accepted by Caltrans.
Continued on Attachment: X SIGNATURE:
_ RECOMMENDATION OF COUNTY ADMINISTRATOR
_ RECOMMENDATION OF BOARD COMMITTEE-/
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON DEC APPROVED AS RECOMMENDED OTHER
VOTE-OF SUPERVISORS
✓ UNANIMOUS (ABSENT Ir
AYES: NOES:
ABSENT: ABSTAIN:
1 hereby certify that this Is a true and correct copy of
BS:eh an action taken and entered on the minutes of the
c:B06a.tl2 Board of Su S qp the t hown.
ATTESTED: Ir'tIWL
PHIL BATCHELOR, Clerk of the Board
Orig. Div: Public Works (T/E) of supervisors and ounty Administrator
Contact: B. Schamach, Tel. 313-2355 By ,Deputy
cc: GMEDA Director
Accounting
� \t
Execute Program Supplement No. 25 for the Signalization of Cypress Road at Sellers Avenue.
December 6, 1994
Page 2
N.Conseguences of Negative Action:
If this program supplement is not approved the County will not receive the Transportation
Partnership funds for this project.
, yDate: September 30, 1994
PROGRAM SUPPLEMENT NO. 025 Location: 04-CC -0-CR
to Project Number: SB94-5928 (049)
STATE-LOCAL TRANSPORTATION E.A. Number: 04-927507
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928 a
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 03/15/91 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with. any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
CYPRESS ROAD AT SELLERS AVENUE
TYPE OF WORK: SIGNALIZATION LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated Cost State Share Funds Matching 'Funds
FY94 $ 0 Local OTHER OTHER
$ 282282 FY95 $ 40374 $ 241908 $ 0 $ 0
FY96 $ 0
COUNTY OF COCO TA STATE OF CALIFORNIA
Department of Transportation
By7BY
NA4;-__
0 K_man, Bc)ard Qt �a_e�ervi;ars DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 4
Date DEC 6 'z Date ��c 33
Phil Batc a or, Clem ar Me Buaid al
Attest SupeQvisors and County Administrator
I hereby Certify upon my personal knowledge that bu geted funds are available for this encumbrance:
Accounting Officer Date 3U G $ 40374 . 00
Chapterl Statutes I Item I Year I Program IBCI Fund Source I AMOUNT
55 1993 2660-125-042 93-94 20.25.010..100 C 258010 042-T 40374.00
FORM APPROVED
VICTOR I WU-q0A.i14, CGunfy Counsel
J Page 1 of 3
By Deputy �� / '
04-CC -O,-CR DATE: 09/30/94
` SB94-5928 (049) •
SPECIAL COVENANTS OR REMARKS
1 . It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made .
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$40374 to be encumbered and reimbursed as follows :
FY 93-94 . $ 0
FY 94-95 40374
FY 95-96 0
Any increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The Reimbursement Ratio for this Cycle 4 (93/94) Project is
22 .43%.
3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any' conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be :limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements.
B. The LOCAL ENTITY will invoice the State for the full "State ' s
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State' s Share"
is considered a' grant and will be reimbursed as a lump sum
payment regardless of final project cost .
C. Prior to reimbursement under this Program Supplement, a
Page 2 of 3
,'• , 04-CC -0-CR DATE: 09/30/94
SB94-5928 (049) •
SPECIAL COVENANTS OR REMARKS
Request For Early Reimbursement form, executed by the . LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4 . In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1993 , Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2 . Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
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