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HomeMy WebLinkAboutMINUTES - 12061994 - 1.78 To: BOARD OF SUPERVISORS /I4, rContra FROM: Mark Finucane, Health Services Director A By: Elizabeth A. Spooner, Contracts Administrator Costa DATE: November 3, 1994 County SUBJECT: Notice of Award #28-560-1 from the U. S. Department of Health and Human Services SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Accept $75, 000 from the U.S. Department of Health and Human Services, Office of Minority Health (OMH) , for the period from September 30, 1994 through September 29 , 1995, for the Policy, Action, Collaboration and Training (PACT) Alternatives to Violence Project Coalition in West County. II. FINANCIAL IMPACT: Acceptance of this Award will result in $75, 000 from the U.S. Department of Health and Human Services, OMH, for the period from September 30:, 1994 through September 29, 1995, fore the PACT Alternatives to Violence Project Coalition. No County funds are required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: The PACT Alternatives to Violence Project provides services to at-risk middle school youth in the communities of Richmond, North Richmond and San Pablo, to awaken them to positive alternatives to poverty, despair and violence. Acceptance of the OMH Coalition Enhancement Grant funds will allow the PACT Project Coalition to expand its efforts to focus on policy issues and to bring about concrete and essential outcomes, such as: enhancing local gun regulations; developing a mental health crisis response protocol to be implemented in the West County School District; participating in a county-wide violence prevention action plan, and producing models and materials for use by other community groups in their violence prevention efforts. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENTIO OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON DFC 1994 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT '� ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES:, AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Wendel Brunner, M.D. (313-6712) CC: Health Services (Contracts) ATTESTED DEC 40 0 190A _ Phil Batchelor, Clerk of the Board of Supete=and Bounty AdmM&atV 1 5La a M382/7-83 BY LiA � Q / DEPUTY 1.DATE ISSUED(Mo./DaylYr) 2 CFOA N0. I ' . 109-28-9493.137 DEPARTMENT OF HEALTH AND HUMAN SERVICES 3.SUPERSEDE;AWARD NOTICE dated NSA except that anif additions or PUBLIC HEALTH SERVICE restrictions prrAousyImposed remaininefledunlessspecifically reaeinclat OFFICE OF MINORITY HEALTH 4.GRANT NO. 5.ADMINISTRATIVE CODES D52MP94004-01-0 ROCKVILLE, MARYLAND 20852 Formery: MPD-52 NOTICE OF GRANT AWARD 8 PROJECT PERIOD Ma/Dey/yr. Ma/Day/Yr AUTHORIZATION(LegislafloNRegWatlon) From 09-30-94 Through 09-29-95 MINORITY COMMUNITY HEALTH COALITION ENHANCEMENT 7.BUDGET PERIOD Ma/Day/yr. Ma/Day/Yr. TITLE XVII, SECTION 1707(d) (1) , From 09-30-94 Through 09-29-95 PUBLIC HEALTH SERVICE ACT AS AMENDED B.TITLE OF PROJECT(OR PROGRAM)(limit to 56 spaces) PACT FOR ALTERNATIVES TO VIOLENCE 9.GRANTEE NAME AND ADDRESS 10.DIRECTOR OF PROJECT(PROGRAM DlREC70RIPRLVCPAL kWES7W70M(LAST NAME FIRST AND ADDRESS) &CONTRA COSTA COUNTY HEALTH SERVICES DEPT MR. LARRY COHEN b. CONTRA COSTA COUNTY HEALTH 0. 75 SANTA BARBARA ROAD SERVICES DEPARTMENT 75 SANTA BARBARA ROAD d,PLEASANT HILL 1 CA t. 94523 PLEASANT HILL CA 94523 11.APPROVED BUDGET(Stoludes PHS Diroat Assistance) 12 AWARD COMPUTATION FOR FINANCIAL ASSISTANCE I PHS Grand Funds only ❑ a Amount of PHS Financial Assistance(from lam 11.u.) .......... $ 75,000 H Total project costs Including grant funds and all other financial padietpation I b. Less Unobligated Balance From Prior Budget Periods ......... $ (Select one and place NUMERAL In box) o. Less Cumulative Prior Award(s)This Budget Period ......... $ a. Salaries and Wages.......$ d.AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION.,...... $ 75,000 b. Fringe Benefits.,..,.,..,.$ 13.RECOMMENDED FUTURE SUPPORT(SUBJECT TOTHEAVAL48LWOPRINDS AND S4iISFACTORYPROGRESSOFTHE PROJECT): C. Total Personnel Costs ,..........$ YEAR TOTAL DIRECT COSTSISTIPENDS YEAR TOTAL DIRECT COSTUS71PENDS d. Consultant Costs ..................... 1 None d. e. Equipment .......................... b. e. f. Supplies............................ C. t. g. Travel.............................. 14.APPROVED DIRECT ASSISTANCE BUDGET(IN LIEU OF CASH): h. Patient Care–inpatient ................ a. Amount of PHS Direct Assistance....................... $ I. –Outpatient ............... b. Less Unobligated Balance From Prior Budget Periods......... $ ). Alterations and Renovations .,,,..,...., c. Less Cumulative Prior Award(s)This Budget Period ........ $ k Other .............................. 75,000 d. AMOUNT OF DIRECT ASSISTANCE THIS ACTION ........ r $ I. Consortium/Contractual Costs...,...... 15.PROGRAM INCOME SUBJECT TO 45 CFA PART 74,SUBPART F,OR 45 CFR 9225,SHALL BE USED IN ACCORD WITH ONE OF In. Trainee Related Expenses,,,,,,,,,,,,,, THE FOLLOWING ALTERNATIVES: (Select One and Place LETTER in box.) n. Trainee Stipends ..................... a. DEDUCTION o. Trainee Tuition and Fees .............. b. ADDITIONAL COSTS p. Trainee Travel ..................... c. MATCHING ❑a q- TOTAL DIRECT COSTS —► $ 75, 000 d. OTHER RESEARCH(Add/Deduct Option) r. INDIRECT COSTS(Nate %of sawrrADC) $ e. OTHER(See REMARKS) s. TOTAL APPROVED BUDGET............. $ 75,000 16.THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO,AND AS APPROVED BY,THE PHS ON THE ABOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE IN THE FOLLOWING: L SBIR Fee $ a. The grant program legislation cited above. b.The grant program regulation cited above. 7 5 0 0 0 c. This award notice including terms and conditions,if any,noted below under REMARKS. u. Federal Share ...................... $ d. PHS Grants Policy Statement including addenda in effect as of the beginning date of the budget period. v. Non-Federal Share $ e. 45 CFR Part 74 or 45 CFR Part 92 as applicable. In the evert there are conflicting or otherwise inconsistent policies applicable to the grad,the above order of precedence shall prevail.Acceptance of the gram terms and conditions is acknowledged by the grates when funds us drawn of otherwise obtained from the gram payment system. REMARKS:(011w7erms surd Ccodit nsAtlached–a Yes F_�No) PHS GRA NAGEMENT OFFICER: ( nature) (Name-Typed/Pnny (Rtle) G' J Carol A. Williams Grants ManacTernent Officer OMH 17. 811CI.ASS.41.45 1 TYPE 1 18.CRS•EIN1-946000509-A5 19.LIST D52-94-08 -CAN DOCUMENT NO. ADMINISTRATIVE CODE AMT.ACTION FIN.ASST. AMT.ACTION DIR.ASST. 20.1 4-A73C215 b. D2MP94004A C. d. e. 21,1 b. C. d. e. 22,1 b. e. d. e. PHS-5152-1 (Rev.7/92) (Note:See reverse for payment Information.) 135 PAGE DATE ISSUED (AWDay/Yr.) r NOTICE OF GRANT AWARD(Continuation Sheet) GRANT N0. 2 of 2 09/28/94 D52MP94004-01-0 ITEM N0. Any issues involving the fiscal, business or administrative management of this grant should be referred to the grants management official listed below. In addition, all requests for prior approval items must be submitted to the grants office at the following address: Mrs. Ella F. Robinson Grants Management Specialist Division of Grants Management Office of Minority Health Rockwall II Building, Suite 1000 5515 Security Lane Rockville, Maryland 20852 (3 01) 594-0758 Any questions regarding the programmatic, scientific, or technical management of this grant should be referred to: Mrs. Joan Jacobs Project Officer Division of Community Demonstration and Assistance Office of Minority Health Rockwall II Building, Suite 1000 5515 Security Lane Rockville, Maryland 20852 (301) 594-0769 13. None. Final budget period. The. final Financial Status Report for this project must be submitted to the Division of Grants Management (DGM) by December 31, 1995. This report must agree exactly with the final report of expenditures submitted to the payment office as evidenced in the PMS Federal Cash Transactions Report (SF #272) . In addition, three copies of a comprehensive project report must be submitted by December 31, 1995. CONDITIONS: 1. Grantee must submit quarterly progress reports, due 30 days after the end of the quarter. The reports must describe accomplishments during each period as they relate to objectives and discuss any problems encountered and their solutions. Three copies should be submitted to the DGM. 2. Grantee must obtain prior approval from the DGM of any changes in the hiring, absence, replacement or substantial reduction or increase in effort of key staff. A resume for "To be Named" must be submitted for approval. Key staff includes all professional and technical individuals, excluding clerical and support staff. 3. Funds awarded are restricted pending receipt and approval of a detailed budget justification. This documentation must be submitted to the DGM by October 31, 1994. Failure to comply with these conditions may result in the disallowance of these funds. PHS-5152-2(5/92) M-s V. 1994-95 Budget PERCENT REQUEST MATCH* TOTAL A. PERSONNEL 1. Prevention Program Dir 5% EO $3,000 $3,000 Larry Cohen, MSN** 2. Project Coordinator 50% 524,500 s0 $24,500 Andres Soto** 3. Clerk 40% $4,900 $4,900 $9,800 Betty Elliot 4. Administrative Coord 10% $1,900 $1,900 $3,800 Kathleen Martin 5. Public Info. Spec. 25% $3,500 $3,500 57,000 K.M. Starkey 6. Evaluation 2% s0 $760 $760 Jennifer Balogh B. FRINGE BENEFITS 1. Permanent Employees, 31% (Employees 1,3,4&6) $2,108 $3,274 $5,382 2. Temporary Employees, 11.1% (Employee 5) $389 $382 $771 3. Contract Employees, 8.25% (Employee 2) $2,021 s0 $2,021 C. OPERATING 1. Travel $3,500 s0 $3,500. 2. Supplies/Materials $487 $213 $700 3. Printing $1,000 s0 $1,000 4. Copying s0 $1,000 $1,000 5. Media Buys $0 s0 $0 6. Telephone s0 $800 5800 7. Rent/Occupancy s0 53,500 $3,500 8. Postage $0 $400 $400 0. CONTRACTUAL 1. PACT Agencies - $258'000 $12.560 $37,500 0. TOTAL DIRECT $69,305 $36,121 $105,434 E. INDIRECT ($6700/FTE) $5,695 52,814 $8,509 TOTAL 075,00u $38,942- , 1113,943 - *Matching funds from Contra Costa County and PM-T"'Me17 Agencies **Resume attached - omh794,140 43 INCOMING FUNDS NARRATIVE STATEMENT 1. PACT for Alternatives to Violence, Middle School Project 2. Office of Minority Health 3. This is a first time request. 4. Start date is September 30, 1994 - September 29, 1995 5. The total budget for the year is $113,943. $75,000 (66%) is being requested from the Office of minority health, $26,442 (23%) will be county in-kind support from existing staff currently working in the program on related projects, and $12,500 (11%) from community agencies on the PACT Task Force. 6. This is a one year program. We will continue to seek additional funding. 7. Budget: A line item budget was prepared for the project. A budget summary is attached. 8. Staffing: Larry Cohen, MSW, health Services Prevention Program Director, will supervise the Project Director, direct development, review the implementation of a detailed work plan for all components of the project and coordinate fiscal management. _ Will ensure integration project findings into overall Health Department injury prevention activities. Director will be .05 FTE. Project Coordinator, Andres Soto, will act as liaison with West County community services (including Battered Women's Alternatives, East Bay Center for the Performing Arts, Familias Unidas, Lao Family Services, Opportunity West, Rape Crisis Center, Richmond's Police Activities League, and West Contra Costa County Services Bureau.) This individual will ave primary responsibility for implementation and evaluation of project activities. The project coordinator will provide support to the PACT Coalition's regular meetings and special events. The project coordinator will also have primary responsibility for writing and submitting OMH quarterly progress and final reports. This individual will also present project protocols and outcomes at violence prevention meetings/conferences. Coordinator will be .05 FTE. Clerk, Betty Elliott, under the direction of the project coordinator, will provide the following secretarial support, word processing of letters and other documents, arrange meetings, ordering supplies, etc. Clerk will be .04 FTE. Administrative Coordinator, Kathleen Martin, will maintain all fiscal and administrative records relating to the grant, keep track of all project expenditures, manage recruitment, contracting and purchasing processes. Administrative Coordinator will be .10 FTE. Public Information Specialist, K.M. Starkey, will provide media outreach materials in print and audio/visual format in order to support distribution of coalition materials. Will assist coalition in the development of a community violence prevention slide show. Will also be responsible for working with local television, radio and news reporters to generate widespread awareness of coalition activities. Will coordinate special events. Media Coordinator will be .25 FTE. Data/Evaluation Coordinator, Jennifer Balogh, will consult with Project Coordinator concerning methodology to evaluation of project objectives and products and presentation of findings. Evaluation Coordinator will be .05 FTE. 9. Program needs: In Contra Costa County, the rate of violent crime is worse than in 40 of the state's 53 counties. The PACT Coalition is working to draw special attention to and lower the high rates of violence including homicide due to firearms among youth. Violence, in general, has reached catastrophic proportions in the western region of the county, which consists of the cities of Richmond, North Richmond and San Pablo. Richmond has one of the highest youth homicide rates within the state of California, with a 1992 incidence of 47 homicides deaths per 100,000 population, versus a rate of only 8,7 per 100,000 for the entire United States. In addition, assaults in the richmond area are consistently more than three times the rate for the county as a whole. A total of 26 murders has occurred so far in Richmond in 1994. The 1992 Contra Costa County Health Services Department's Status Report of Childhood Injuries revealed that firearm injuries were the leading cause of death for the county's children between the ages of 10 and 14 from 1988-1990, and were the leading cause of death for African-American males aged 15 to 24 years old. Firearms were responsible for more than 45 percent of the total number of African-American childhood injuries deaths, compared to 21.7 percent of white childhood injury deaths. Firearm death rates were 20.39 per 100,000 for African Americans and only 5.38 per 100,000 for whites. Sexual assault among young people is another serious problem in West County. Sexual assault rates for the Richmond area are consistently more than twice the rate for Central Contra Costa, and 50 percent of all sexual assaults reported to the Center are of children between 6 and 17 years old. The coalition addresses all forms of violence including interpersonal and institutional violence such as assault, homicide, police violence, incarceration, school expulsion practices, gang violence, gay bashing and violence toward women. The PACT Coalition's mission, to focus on violence prevention among middle school aged youth, is based on the understanding the early adolescence is a crucial period of life when individual and peer group identity is formed, and patterns of violence witnessed in the media, the family, and communities can be halted. A critical aspect of the project's overall approach is promoting policies that will change the environmental that breeds violence in the community. The two examples of this approach are the PACT Coalition's strategy of developing a countywide Action Plan for Violence Prevention and its Firearm Dealer Regulation Initiative (Appendices G1-G3). 10. Health Services Department Prevention Program will also work in collaboration with the Teenage Program, (The Richmond Unified School District), and a number of community agencies - part of PACT coalition. 11. Overall Goal: To improve the PACT Coalition capacity to reduce youth violence in its community by documenting and evaluating its successes, producing models and materials, and conducting these violence prevention activities: participating in county wide violence prevention action plan; enhancing local gun regulation; and developing a school crisis plan. 12. Outcome Objectives: By September 29, 1995 These objectives include: 1) Learn from youth Leadership Training evaluation, document for replication; 2) Learn from Increase The Peace Month experience, provide support to emerging community violence prevention activities; 3) Build on the impact of the Firearm Dealer Regulation Initiative, provide information that leads to the passage of local ordinances limiting gun dealers; 4) Assist with the development of a West County version of the county-wide Action Plan For Violence Prevention; 5) Support the development of a mental health crisis response plan. 13. The PACT Middle Schools Project will employ a coordinated systems approach to the prevention and control of adolescent intentional injury. The Coalition will be convened with broad community representation to provide ongoing planning and coordination of project efforts. Core activities will include expanding Increase the Peace Month, broaden local gun relation efforts, enable Coalition to implement improvements to youth training, incorporate coalition's - expertise in county wide action plan and incorporate the coalition's experience in crisis response. 14. The PACT Project Coordinator will have primary responsibility for documenting both the process and outcome evaluation measures. Contra Costa Health Services Department realizes the importance of recording the experiences of community coalitions like PACT, and will report its project activities through written reports and oral presentations such as those given at the 9th Annual California Childhood Injury Conference and other violence prevention forums. Evidence of program success will included written reports describing: 1) recommendations for expanding and solidifying community-based violence prevention efforts, developed using PACT evaluation findings; 2) a database of an expanded network of individuals dedicated to violence prevention; 3);passage of a local ordinances regulating private firearm dealers in_seven contra Costa Cities; 4) a regional area plan for violence prevention, included as part of a larger countywide action plan; 5) a mental health crisis response protocol to be implemented int he West County School District. PACT staff will have responsibility for documenting outcome measures within project reports, and dissemination. 15. We have a current project funded by the Office of Minority Health. This program would allow us to continue activities of a coalition to a lesser extent. 16. There appear to be no potential controversial issues arising from the project. The Project Quarterly Progress Reports will describe any problems or barriers encountered during project work and steps project staff-took to overcome these barriers.