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HomeMy WebLinkAboutMINUTES - 12201994 - 1.78 t. 7!K-,' TO: BOARD OF SUPERVISORS 5 Contra JOAN V. SPARKS, DIRECTOR _r FROM: COMMUNITY SERVICES DEPARTMENT Costa � �� •�� �/ DECEMBER 20, 1994 County ��o.. �T"' `y DATE: 111111T APPROVAL OF 1994 CONTRA COSTA COUNTY HEAD START PERSONNEL POLICIES AND PROCEDURES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I . RECOMMENDED ACTION APPROVE and ACCEPT Personnel Policies for hiring of Head Start personnel for the Grantee Operated Program, approved by the Head Start Policy Council on November 17, 1994 . II . FINANCIAL IMPACT N/A. No County funds are involved with this request. III . CONSEQUENCES OF NEGATIVE ACTION A decision not to approve will place Community Services Department and Contra Costa County out of compliance with Head Start Perfor- mance Standards (45CFR1304) IV. REASONS FOR RECOMMENDED ACTION These Policies and Procedures will allow compliance with Federal regulations 1304 Personnel Administration, Parent Involvement Component Roles and Responsibilities on "Shared Decision-making" . The Policies and Procedures will be reviewed and updated yearly to comply with federal standards for Head Start operations . CONTINUED ON ATTACHMENT. X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA 190MMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact: Joan Sparks 313-7350 DEC 2 CC: CAO ATTESTED CSO PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR A L M382 (10/88) BY ,DEPUTY CONTRA COSTA COUNTY HEAD START Personnel Policies and Procedures (Approved by the Head Start Policy Council 11/17/94) COMPONENT: Personnel SUBJECT: Hiring of Head Start Grantee Operated Program Staff PERFORMANCE OBJECTIVE: A position will not be filled until concurrence is reached between the Head Start Executive Director (Community Services Director), the GOP Parent Group and the Policy Council. OPERATIONAL PROCEDURE: 1. Following the approved Contra Costa Merit System Regulations, a position or positions for employment as a Head Start staff member will be publicly announced by the Director of Personnel. 2. Upon receipt of applications, the Personnel Department will screen the applications to ensure that applicants meet the minimum requirements for filling the position. 3. GOP Parent Group members may participate in the initial screening of applicants. 4. The Director of Personnel shall designate selection procedures which may be written tests, oral tests, physical agility tests, assessment centers, training and experience evaluations or other selection procedures, or any combination of these. Selection procedures shall be practical and job related, constructed to sample the knowledge, skills, abilities and/or personal attributes required for successful job performance. 5. In examinations where an oral interview is to be conducted as part of the total examination, the Director of Personnel shall appoint one or more Qualifications Appraisal Boards, as needed, to conduct oral interviews. For Head Start Grantee Operated Program positions at least 51 Percent of each Qualifications Appraisal Board member must be a representative of the GOP Parent Gam. 6. After completion of the examination process the Director of Personnel will certify to the Head Start Executive Director in rank order according to the overall scores in the examination process, the names, addresses and phone numbers of the persons entitled to certification. 7. When, after public announcement, the number of accepted candidates is equal to or less than the number necessary for a full certification, after consulting with the Head Start Executive Director, the Director of Personnel may waive competitive testing and certify the applicants without score or rank. Under these circumstances, the Head Start Executive Director will appoint a Qualifications Appraisal Board within the Community Services Department to conduct oral interviews of the applicants. For Head Start funded positions at least 51 percent of each Qualifications Appraisal Board member must be a parent and the ranked list of applicants will be submitted to the Head Start Executive Director for recommendation to the Policv Council. 8. The Head Start Executive Director will select one applicant from the list and submit the name to the GOP Parent Group for approval. 9. The Parent Group may interview the prospective employee to determine: a. If the individual will be able to work effectively with parents and/or children in a positive, supportive manner; b. If the individual will be able to work with staff in a cooperative, team- like manner; C. The individual's commitment to low income families and the community; d. The experience the individual has working with or the understanding the individual has of culturally diverse groups; e. Personal characteristics such as warmth, strength, flexibility, understanding, empathy, ability to respond quickly, and working under stress; f. The ability of the individual to work within systems; g. The individual's respect for authority and ability to work under supervision; h. Any other special skills such as speaking, reading, or writing other languages. After the interview the GOP Parent Group will submit a recommendation to the Head Start Policy Council as to the prospective employee's suitability for Head Start employment in the position being considered. 10. The name of the prospective employee will be considered for approval by the Head Start Policy Council. Only after the prospective employee has been approved for employment by the Head Start Policy Council may the prospective employee be officially employed and report for work. NO HEAD START FUNDS MAY BE OBLIGATED FOR PAYMENT OF SALARY TO ANY EMPLOYEE NOT PREVIOUSLY APPROVED FOR EMPLOYMENT BY THE HEAD START POLICY COUNCIL. (perspol.gop)