HomeMy WebLinkAboutMINUTES - 12201994 - 1.73 TO: BOARD OF SUPERVISORS Contra
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FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR Costa
County
DATE: DECEMBER 20,.' 1994 �rrA jai
SUBJECT: APPROVE THE NINTH AMENDMENT FOR KAPLAN/McLAUGLIN/DIAZ
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION
1 . APPROVE the Ninth Amendment of the Consulting Services
Agreement with Kaplan/McLaughlin/Diaz, and AUTHORIZE the
County Administrator or his designee to execute the Amendment
which will be effective November 29, 1994 .
2 . AUTHORIZE the County Administrator or his designee to issue
written authorization for extra work, provided that the
cumulative total extra cost for all such authorization shall
not exceed $25, 000 . 00 .
II . FINANCIAL IMPACT
Funds in the capital account established for the project are
sufficient to cover the amount encumbered by this agreement, from
bond proceeds specified to the project . Bond financing for the
total project cost was secured in May of 1992, in accordance with
the Board of Supervisors direction.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON - December 20, 1994 APPROVED AS RECOMMENDED X OTHER
4
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: III AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED December 20, 1994
CO .og�??t! Bell, CAO PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: 'u JSD (Accounting) SUPERVISORS AND COUNTY ADMINISTRATOR
BY �/� J�; DEPUTY
1.7 3
III .REASONS FOR RECOMMENDATIONS
On March 3 , 1992 , the County entered into an agreement with the project
architect, Kaplan/McLaughlin/Diaz, to provide the Design Development and
Construction Documents for the proposed replacement County Hospital in
Martinez . After executing the original agreement, eight amendments were
made for extra services .
Construction of the replacement hospital has been broken down into three
separate bid packages, the final plans for each bid package have been
submitted to the Office of Statewide Health Planning and Development for
review. Final approval from the State for the plans for Bid Package 1 was
received on May 26, 1993 and the Board directed that bids be received for
this work on July 8, 1993 . Final approval from the State for BP2 was
received on July 28, 1993 and the Board directed that bids be received for
this work on September 9, 1993 . Approval from the State for Bid Package
3 is still pending.
The project underwent a comprehensive user review, reviewing the
construction documents on a department by department basis . These reviews
served as an audit function and revealed "Gap Items" required by the users .
These reviews took place between April and May 1994 and at the conclusion
KMD was directed to incorporate these items into the contract documents .
KMD was concluding their work at such time as the Preliminary Injunction
was granted by the Federal Court and at that time all efforts were ceased.
This portion of the Amendment represents $20, 707 . 11 .
For the project to comply with the Stipulation Order issued by the Federal
Court modifying the Preliminary Injunction it is necessary to amend the
Consulting Services Agreement and approve an extra work proposal noted as
follows : 1 - perform field investigation work and preparation of documents
for issuance to the General Contractor for compliance with the "Site Safety
and Winterization" work. This portion of the Amendment represents
$25, 000 . 00 .
Approval of this amendment will revise the payment limit from $4, 273 , 407 . 00
to $4, 294, 114 . 11 representing an increase of $45, 707 . 11 .
AMEND9BO.KMD
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