Loading...
HomeMy WebLinkAboutMINUTES - 12131994 - S.1 I TO: BOARD OF SUPERVISORS FROM: SUPERVISOR JEFF SMITH Contra Costa DATE: DECEMBER 13, 1994 County SUBJECT: ESTABLISHING AN ARTS AND CULTURE COMMISSION OF CONTRA COSTA COUNTY SPECIFIC REQUEST(S)OR RECOMMENDATIONS)$BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE the creation and empowerment of the ARTS AND CULTURE COMMISSION OF CONTRA COSTA COUNTY comprised of 9 members serving 4 year terms. (see attachments) AUTHORIZE submission of a grant application for 1995 - 1996 to the California Arts Council requesting $15,000 in matching funds in the "Special Application Category" of the State-Local Partnership Program. DIRECT staff to furnish assistance in compiling the grant and its necessary components to be submitted to the California Arts Council by January 20, 1995. AUTHORIZE allocation of $15,000 as a County match to the CAC's grant funds for 1995 - 1996. AUTHORIZE the chair or CAO to submit a letter of intent to apply for matching funds. COST: $15,000 BACKGROUND MATERIAL: See attachments CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM N "OF OARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON / 4 APPROVED AS RECOMMENDED 4 OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY , DEPUTY Contact Person: CC: Supervisor Jeff Smith:attn. Nancy CAD's office: attn.Scott Tandy Arts and Culture Task Force .VLa. JA.klr COUNTY ADMINISTRATION BUILDING ' CONTRA COSTA COUNTY 651 PINE STREET,ROOM 108A noy -nme z BOARD OF SUPERVISORS MARTINEZ,CA 94553-1293 (510)646-2080 FAX(510)646-1396 Srq couK JEFFREY V. SMITH SUPERVISORIAL DISTRICT TWO December 14, 1994 Sally Davis, Manager State-Local Partnership Program California Arts Council 2411 Alhambra Blvd. Sacramento, CA 95817 Dear Sally, The Arts and Culture Task Force of Contra Costa County was established by the Board of Supervisors ' on March 25, 1994 to. analyze the feasibility of creating an Arts and Culture Commission of Contra Costa County. During the past eight months, the Task Force has been conducting an assessment to determine the need for such a commission. On December 13, 1994 the Board of Supervisors approved a recommendation that the County become .a partner in the State- Local Partnership Program. We are tremendously excited about the Commission' s future, and we will be submitting our detailed plans for the new Arts and Culture Commission of Contra Costa County in the "Special Application Category" by January 23, 1995 . Thank you for your consideration. Sincerely, Tom Powers, Chair Phil Batchelor Board of Supervisors County Administrator ti ARTSAND CULTURE COMMISSION OF CONTRA COSTA COUNTY MEMBERSHIP: Nine members 1 member per each Supervisorial District 4 at-large members ESTABLISHED: December 13, 1994 APPOINTED BY: Board of Supervisors TERM: Four years ending June 30 FUNCTIONS: To advise the Board of Supervisors in matters and issues relevant to Arts and Culture. To advance the arts in a way that promotes communication,. education, appreciation and collaboration throughout Contra Costa ounty; to preserve, celebrate, and share the arts and culture of the many diverse ethnic groups who " live in Contra Costa County; to create partnerships with business and government; to increase communications and understanding between all citizens through art; to create District Alliances in each Supervisorial District chaired by that appointee. Most importantly, the Commission will promote arts and culture as a vital element in the quality of life for all of the citizens of Contra Costa County. REPORTS TO: Board of Supervisors MEETING TIME: Monthly COMPENSATION: None FOR MORE INFORMATION CONTACT: District II (646-2080) County Administrator's Office (646-4087) arts 6 head st disc: maddy.art PROPOSED MADDY PAGEa ARTS AND CULTURE COMMISSION OF CONTRA COSTA COUNTY Representatives District Date Appointed Term Expires I June 30 II June 30 III June 30 IV June 30 V June 30 at large June 30 at large June 30 at large June 30 at large June 30 Year of expiration of term to be drawn by lot at the first meeting. J O a � c � d O E tr) co -' o to cru c fl.. c O W p O Co N 2 0 ca E d z ca a) m W v CD C c' U ~ G� O > G O V Q - N Q Ca d N m 0 N Z cLo .. Co Lo O U C w O C) a, 1E N {/♦ L iS 5 E rd S� vCDU a o to °°' o oNi Eo U JU � v U u' tU Q C E N N •L_ G y u N ai U L tL6 U O - N O r N E rNi tC ul t n U O OL V C O Q E d U 4 N a� cc O O Q o N CD aC c[I w ?, N E W Cc C a0 U E J r O Q L O •R c � LUQ �. DRAFT 12 10/94 CALIFORNIA ARTS COUNCIL GRANT A'I'L I CAT ION SPECIAL APPLICATXON CATEGORY SUBMITTED BY THE ARTS AND CULTURE TASK FORCE OF CONTRA COSTA COUNTY DRAFT 1-17f3/94 ARTS AND CULTURE COMMISSION OF CONTRA COSTA COUNTY CAC Grant Application: Special Application Category CREATING A NEW STATE/COUNTY PARTNER Since late 1993 efforts have been underway to establish a new State/Local Partner in Contra Costa County. Through the efforts of County Supervisor Jeff Smith, and with endorsement of the full County board, a county-wide Arts and Culture Task Force has been meeting regularly to formalize an Arts and Culture Commission of Contra Costa County. (The previous State/Local Partner, Arts: Contra Costa, ceased activity in 1988) . After more than fourteen months of research and planning, and must brainstorming and consultation, the Task Force reported to the Contra Costa Board of Supervisors on December 13, 1994 . The Board took action to formally establish the Arts and Culture Commission of Contra Costa County (Board Order attached) . GOALS TO BE ACHIEVED Formulators of the new Commission are dedicated to improving the cultural life and arts opportunities for Contra Costa residents with a strong partnership between arts organizations throughout the County, the Board of Supervisors, County agencies, area businesses, and education leadership. A crucial and important need is to utilize the arts to build bridges of understanding and communication between the many diverse cultures of Contra Costa County. The Task Force intends to avoid past organizational mistakes, and emphasize arts accessibility, arts education needs, and to improve the artistic and organizational capacity of arts infrastructure in Contra Costa County. The structure and operation of the new Commission (as discussed below) will allow this new effort to reach into all geographic areas of Contra costa County, promote artist and arts organization networking through a formalized system of District Alliances, and encourage an efficient use of available arts resources through a re-granting program. BUILDING NEW PARTNERSHIPS Central to accomplishing the goals of the Arts and Cultural Commission of Contra Costa County is building on the new commitment of County government toward cultural development, 1 diversity and accessibility. The Board of Supervisors has "seeded" the new effort by facilitating and funding the work of the Task Force in 1994 . As we move into the operational phase in 1995 and beyond, a continuing level of County general fund support is projected. Even more important, however, is the role that County government can play in tapping into such designated revenue sources as redevelopment funds, transient occupancy monies, County education funds, and housing authority funds - all of which can significantly assist the Commission in successfully implementing programs that reach constituencies served by the designated revenue sources . The Task Forces ' Funding Resource Committee (report attached) has recommended building on available County and State funds with a vigorous effort ( 1) to bring many of the municipal governments, not presently engaged in arts support into the fold by providing financial support for County-wide arts efforts : and (2 ) to leverage public monies with private sector support through a relationship with the Contra Costa Council (which represents the County' s largest businesses) , local Chambers of Commerce, and with the newly-formed County Convention and Visitors Bureau. In its initial year, the new Commission will be encouraged to consider the creation of a 501 (c) (3) private sector funding component. CULTURAL NEEDS ASSESSMENT During the past year, the Task Force has engaged in a Cultural Needs Assessment. The questionnaires which were mailed to over 500 County artists, arts organizations, businesses, local governments, media and educators, has brought into focus many issues considered important to Contra Costa County' s cultural development. We found, for example: Arts resources are unevenly spread throughout the County and are often readily available to only a limited portion of the population. • Many communities lack adequate facilities for artists and arts organizations to function effectively, especially new artists and groups . s Many communities are anxious to utilize the arts for downtown economic enhancement. • Much of the public is presently unaware of the arts resources already existing. • There are inadequate vehicles for communicating and networking within the arts community. • Education in the arts (and exposure to the arts) for elementary and secondary school children is considered important but inadequate. e Many businesses, presently untapped supporters of the arts, firmly believe the arts exert a tremendous influence in attracting employees and their families to an area. 2 o Maintaining the history and culture of various ethnic groups and individual communities is considered extremely important. • The value and benefits of the arts need to be better "sold" to the public. This initial Cultural Needs Assessment has set the groundwork for a more comprehensive cultural planning process which the Commission will address in its start-up year. The Assessment has helped define the needs, but we still need more localized input before settling on a specific program plan. The District Alliances allow us to do this . COMMISSION STRUCTURE As approved by the Board of Supervisors, the Arts and Culture Commission of Contra Costa County will have nine members - one to be appointed by each df the five Supervisors from the Districts . Four "at large" appointments will be made buy the full Board of Supervisors to assure balance and expertise. (See chart attached) Each District appointee is expected to head up a District Alliance in the five geographic areas of Contra Costa County. The District Alliances will allow informal coordination and networking to address local needs and interests . This structure will be of significant help in the Commissions ' cultural planning process . The Commission will be housed in County offices, provided as part of the County support for this new initiative. Initially staffing support will be provided within the County Administrator' s office. A consulting director will be in place by April 1995, with a professional staff director anticipated by September 1995. PROGRAM IMPLEMENTATION The work of the Task Force has focused on a preliminary plan for the first two years . After appointment the Arts and Cultural Commission will finalize a program implementation plan based on its research, and county-wide arts planning effort through the District Alliances . First Year Implementation ( 1994-95) 1 . Complete Task Force study and research 2 . Secure County of Board of Supervisors ' approval 3 . Appoint nine member Arts and Culture Commission 4 . Focus on resource development and management assistance 5 . Retain staff ( . 75 FTE) 6 . Confirm priority needs and collaborations 3 i rt f 7 . Design the District Alliance program 8 . Initiate county-wide arts planning process Second Year Implementation ( 1995-96) 1 . Complete the arts planning process 2 . Strengthen county-wide collaborations 3 . Expand resource development and management assistance 4 . Increase staff ( 1 .5 FTE) 5 . Activate District Alliances 6 . Initiate Communications and Technical Assistance efforts 7 . Initiate re-granting program 8 . Consider establishment of "Friends" 501 (c) (3) component CONCLUSION IS CURRENTLY BEING WRITTEN. APPLICATION DUE IN SACRAMENTO ON JANUARY 23, 1995 . 2 SIX YEAR FINANCIAL PLAN developed by Arts and Culture Task Force Finance Committee DATE: August 24 , 1994 December 5, 1994 (revised) TO: County Arts and Culture Task Force. FROM: Funding Resources Committee Gary F. Schaub, Chair SUBJECT: SIX YEAR FINANCIAL PLAN INTRODUCTION Members of the Funding Resources Committee met on August 16 to continue discussion of financial and budget needs for the proposed Arts and Culture Commission of Contra Costa County. Much of our earlier discussion had centered on potential public agency sources of funding. In the case of California Arts Council and National Endowment for the Arts, a minimal level of professional staffing (among other requirements) is needed to qualify for state and federal assistance. As a result, Committee members felt it important to focus our attention on preliminary budget discussions which include a staffing component. This may be beyond the expected scope of our assignment, but we felt it was important to have a discussion document sooner rather than later. Attached to thisreport is a Preliminary Operating Budget: 1994-2000 for Task Force discussion. In developing this, we wanted to be both realistic and progressive. We felt it was important to show on-going program and service growth. While maintaining a budget that can be justified and sustained with diligent work from all and a friendly funding environment, we feel the financial plan is doable. PROGRAMS Based on earlier Task Force discussions, our Committee projected the Commission would focus its energies and resources with three main programs: A. Communications and Promotions: Improve public awareness of arts resources in Contra Costa County through media and publications, including a regular calendar of events. This program will also seek greater interaction and communication among artists and arts groups. B. Training: Provide, at a minimum, one county-wide arts training institute annually with the goal of improving skills and program capacity for arts organizations and/or individual artists. C. Regranting: Rather than create new arts service providers, a regranting program by the County Arts Commission will seek to utilize and strengthen existing resources, and to discourage a duplication of effort. The grants program will be created with funding goals and guidelines to be established by the Commission. The Commission, for example, may wish to fund programs in Arts Education, programs for under-served populations or programs that advance the work of individual artists. In the early years regranting would be focused on programs and services provided by existing arts organizations. In the fourth year, a pilot initiative of grants for individual artists would be established. Each of the three areas has a primary goal of strengthening arts programs and resources in the County and making them more available to our residents. A secondary goal of the three programs is to encourage visibility for the Arts & Cultural Commission as a viable and important County service provider. BUDGET A preliminary six year budget has been provided for discussion. The year 1994-95 is a "start-up" period which includes creation of the County Commission and initial operation and program formation. The implementation budget starts at $100, 000 in 1995-96, and expands to $275, 000 after five years. It is presented to show staged growth in programs, funding and operations. Key to creating and sustaining the financial resources needed for the Arts and Culture Commission of Contra Costa County is a "collaborative" approach that brings important and meaningful support to bear in order to provide services on a county-wide basis which cannot realistically be provided by a local agency or arts organization. This means developing resources from State, County and private resources initially, and establishing a plan to generate additional support from local municipal governments and the National Endowment for the Arts in successive budget years. In the earliest years, support from Countra Costa County and the California Arts Council will be vital start-up sources. Without reliable funding here, the Committee feels it will be virtually impossible to successfully launch a county-wide effort. To date, the Task Force has been encouraged by the open and supportive help both these public agencies have shown. Local political support (County and City) must be encouraged. To complement and stimulate public agency funding, private foundation and corporate support will be important on an on-going basis. The Committee discussed, for example, a strategy to approach select corporations which have a significant presence in Contra Costa County and which (for the most part). provide only minimal local arts support at the present time. By promoting a collaborative approach, which will have county-wide impact, the Committee feels this would generate a new level of meaningful arts support not currently available. The same can happen with local municipal government support. Some Contra Costa cities are already regular arts funders. We don't want to jeopardize this in any way. With the County as a new service provider, we would encourage several new cities to appropriate a threshold level of funding through the Commission mechanism. This, in turn, can provide regranted funds for arts services and support that will enhance their own cities. Because a track record of success and credibility will be needed to generate this new municipal funding, it is scheduled to be introduced in 1998-99. In-kind assistance from a variety of sources, as well as profit from an annual county-wide arts fundraising event, will add other important sources of support for the Commission's efforts. In preparing this preliminary budget projection, the Committee was .quite conscious of the need for efficiency in operation and not to let administrative costs overwhelm the overall effort. We are pleased to point out that approximately 70% of the 1995-96 budget is for program delivery. This grows to over 80% in succeeding years. STAFFING As mentioned earlier, a level of professional staffing is central to getting the job done. We must provide on-going experienced momentum to the vision of a County Arts and Culture Commission. Funders require it for their support. The leadership and support provided by a competent staff significantly enhances the ability of the Mission envisioned by the Commission to be realized. It is proposed that a Commission Director with clerical assistance be in place by mid-1995, subject to available financial resources. This initial staff would coordinate the Communications, Training and Arts Regranting programs, as well as staff the Commission's meetings. The Committee believes this will need to be augmented with additional program and grants staff assistance by 1998-99 . Other services, especially assistance with grant proposal preparation, can be provided under contract, particularly in the early years. SUMMARY This report, and the attached Preliminary Operating Budget: 1994-2000, is the first cut at defining the on-going operational structure of the County Arts and Culture Commission'. It is intended to be a discussion document for the Task Force in its on-going efforts to assess Contra Costa's arts needs and undertake a plan of service for residents of this County. Attachment: Preliminary Operating Budget: 1994-2000 Committee Members: Laurel Buck, Alamo Rebecca Dube-Innes, Antioch Rosemary Hendler, Orinda Hawley Holmes, Concord * Jeff Nathanson, Richmond * Gary F. Schaub, Walnut Creek (chair) Louise Stone, Martinez * Ginger Tandy, Moraga Nancy Vachieni, Orinda * Participated in August 16 Committee meeting (278) CD 0 o O o 0 0 Co C) 0 0 0 0 C) 0 0 C) 0 C) 0 oa O o 0 0 0 Lc 0 ►0 0 Lc 0 Lc 0 0 0 0 0V1 0 0 0 0 PCD O O O O O O O O O Co O O O O O O O O O O PC) .-N M O V1 CC!" Vl ul : Vl V1 Vl N O (C;,, V1 V\ O O V\ ((� M r N It N .O M N IT N Ni — N N O ti N H � LL 0, < . O o 0 0 0 C) C) o O o O O O O o C) o O O Co \z 00 P O O O O O O O O O O O O O O O O O O O O V1 p 010, O O O O O O O O O O O O O V% O O V1 O O O P \ P N z r M O O Ln C) O O O N O O O In N Ln N ^ V1 V1 O r' O M r N N N 10 M N M J r .-- N .-- r 00 M N N p y W V) y � r U > y • O O O o 0 o O O O O O o C) C) o O O W ►+ t-00 I O O O O O O O O O O O O O O O O O OC p P P O O O • O O O O O O O O O O O O O O P P O Vl O O O Ln Ln O V1 h 10 N O O Vl V1 V1 M N N Vl N r N M '- •- N r• r 10 1� • O O O O O O O O O O O O O O O O 'o t,- O O O O O O O O O O O O O O O O 010, O • O O O O O O O O O • O O O O O O P P •-- O O V1 O O O Ln O V1 V1 O to O LA O O M N 1 N • O O O O O O O O O O O O O O O V1.O O O O O O O O O O O O O O O O P P O • O • O O O O O O O i O O V% V1 O O •- V\ V1 V\ V1 V1 O Ln O O O O I� 1� O V1 N r P M r r N N P H Z O U 0 0 0 o I o 0 o O o o I o 'a.Ln o 0 0 0 0 0 0 o O o 0 1- 010, • • O • O O i V\ V1 V1 Ln • • V1 O O i V1 yP P O O O ut Vl N M V\ V1 N U O r N N O N 64 fR Z � r.t z P .. 00, — N a+ u r L a+ o L L p u. 0) 0) L a O 0 z O •• > > O a 0) a ., y W a+ 0) a) a :) a.• a m ,. " > Z 01 J J a y W 7 c V N W O v v n L. y u O J ••••b L y w 'O m U 0 Q y 7 fA > a C J L L L z f- tN m l0 0) L o Q O O a+ 0) O S41 �- cn c C �+ (o L) a+ W O u U O 0 vl S C 7 7 a+ L M f- Z H 4! u 4- < z •- O•� O O a+ W O 'D L OC L W U ++ U u L (- -0 y C O O •� 1+ O H z H m L f0 V) O O 07 p N d a W D c L \ O z c Q W L p N N a .a — Z 07 0. S (] 0) J Q O oC 4) z �• �+ a m C 7 O c uC .- .-• 7 Q L L 7 O O � y U y O c7 c Z Q 0 N m F O LL ¢ 4 y U ••- O z W J -+ \ L O O u 1 07 7 J O W 41 U p GC< N m E 3 W N U m > u >. }- m z 7 Z z = . U L ... v- v- a� �+ < "O L H P••O •� L N t0 6 m C > 07 J c >. C > C o U z rr y E L m c L U S y W O C Lu m 0 ++ 7 7 r w p K E 0) o m 0) O S r W V Z.- z O N 0 0 0 1% O N z > z W 0 z L L a p O - c Q E 0 . u u u u u a u w to a u u a 0 O w U < O -- o L) a y Z X N F- W v OC L as MISSION STATEMENT ARTS AND CULTURE TASK FORCE TO ADVANCE THE ARTS IN A WAY THAT PROMOTES COMMUNICATION, EDUCATION, APPRECIATION AND COLLABORATION THROUGHOUT CONTRA COSTA COUNTY SO THAT WE MAY 'GROW CREATIVELY IN A COMMUNITY THAT PRESERVES AND CELEBRATES OUR DIVERSE CULTURAL EXPRESSION. a:\mission 1 n Cu 'f5 [�0 co 4i' N r"5 e'"^' � 'r✓.. r. (rol �N Q' ^� v f� (y a O OikO P^ n sil Wi y N ^O a •o .,, N �, G � 0 6 o N 'I�%CD G n n ` ° o p�G + W 6 D- n n i• �' 3 O �0 N, n W Nr+ r3 �;. �^ Q^ �� n opt V- � � � � �• , `r ^ ° ^o- a� o ° J� •�. /"1 .� N A> 9� 4' f'C C� "'i V' ."�. CD .'S !" "q `�^ "'' rrN cl- sl ft o (7 ado r 1. z. f i�• 2 C 0 o 5 t1i Aj �a 8 0 4.\ 0 0 rb -"7- 6's .. (D w — 0 -0 '% R a f) C) - C� CD to a R Z R Z 10, S* 0 0 o 8, o ;3 eb 0 1-6 0 --r- CS > 0 0 IZ 0 ti A, a t; CL " - 0 CL n 0 0 tj In- 0 r 0 , 00 0 CA rb 0 C� 0 -0 oo A) '3 5 64 0­ 2� n - C� 0 Cl) 44) ZIP) 0 �_A Cr 00 SL o 97 , Q On C; _= 0� C� ;8 R. CL 0 yfi 0 k A Y 4 CD 1 .6s 0 0 H, 0 0 0 --n --j- — 0 0 o 0 0 c > :z A3 A) '3 o 0 rb o L R, Cr _u C> p n 'I) n 0 n m g 0 Cr a 46 () - Cr 0 < 0 < o C� 0 In. M. = 6 'o < a n 8 F. S 0 , < n p 0 n 0 n P 0 A) -'7" aq < A, rb o 0 0 rb -A 00 tw o 0 O'n 5 n 143 = , A) q .R 0 ;. < V) 0 0 0' L a o 0 0 CD J CLO n V) 0 = n n 0 eb 4 0 rnr ro A3 PF- fA tk. 0 0 • =7 el 0 A) n E. Z 0 a 0 C! M A3 0 0 g S A3 CL S* 0 X. CO 0 0 '..,! = a- 0 X P w z " 5^" n rb A' CL Cl. A) '2 0- Q. • 0 0 -u o �o n C 0 . i; C� Err F* o If) A) CL F lr\ - 11 -:;- ;? Q p C) P 0 Cr sz- c 0 6 o O'Q 0 C) (b C-' g� t., A) n A) 0 ss o 0 0 rb r, rL A) �p 0 G1^ 0 O ot') -ot., o Ir C> E; CL CA T o CL0 R -7 T 'A t A, > tr C All CL o s o C5 p 6s p n � !2. ,5 aq E n n a. C CL 0 CL n --t) 0 rb gr g "C :3C rL c- c o bi E. 0. r " a F 0 Cl) lo, 46 o OZQ 0 0 -no 0 0 A) 0 0 Cr 0 :3 z a C) 0 0 :I CL rb w W 'C' Z rb s o o Z. rb 0 . a. P ;3 m n fq 0 iz*opq A) A4 n th 0 A) a vi O n y CL tj 0 0 oO)q o 0. Q% :3 o tJq 0 Cn .13