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Home My WebLink AboutMINUTES - 11081994 - 2.2 TO: BOARD OF SUPERVISORS � . Contra ..,` FROM: Leslie T. Knight, Director of Personnel Costa County DATE: November 8, 1994 SUBJECT: Employee Assistance Program Contract SPECIFIC REOUEST(S)OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION RECOMMENDATION Authorize the Director of Personnel to execute a Novation Contract between the County and James O'Donnell and Associates for Employee Assistance Program Services for Contra Costa County employees beginning December 1, 1994 and until termination as provided in the Contract subject to a payment limit of $54,000 and amended payment limits as provided in the Contract. BACKGROUND Occupational Health Services (O.H.S.), the provider of EAP services to Contra Costa County since 1982, served a formal notice of intent to terminate the contract with Contra Costa County effective November 30, 1994. James O'Donnell, the individual who actually designed and implemented the Employee Assistance Program (EAP) for Contra Costa County in 1977, has submitted a proposal to continue the program administered directly by James O'Donnell and Associates. The cost for James O'Donnell and Associates proposed contract is $54,000. Although this represents a slight increase from the FY 1993-94 contract with O.H.S. ($53,700), the EAP administered directly by James O'Donnell and Associates will not only provide the same level of services maintained by O.H.S. but will include the additional program components outlined in the attached proposal. In comparison, O.H.S. was willing to continue to provide the EAP to Contra Costa County for a much higher cost. The estimated costs O.H.S. provided for their services was from $18 - $25 per employee up to 6,000 employees or $108,000 - $150,000 per year. This program will continue to be funded from the Workers' Compensation Trust Fund. Over the past 17 years, Mr. O'Donnell has shaped the EAP into a comprehensive and quality program. The County Department Heads, managers, supervisors and individual County employees who have worked with him trust his judgment, advice, confidentiality and his dedication to his.work. Last Fiscal Year, the Employee Assistance Program saw 173 employees and their dependents and handled 25 management referrals concerning a variety of personnel issues. In addition, Mr. O'Donnell conducted special seminars for laid-off County employees and provided special grief counselling sessions for employees in Antioch. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON November 8 , 1994 APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT IV 4 AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: CONTACT: Leslie Knight (6-4064) ATTESTED_ November 8 , 1994 Personnel Department PHIL BATCHELOR,CLERK OF THE BOARD OF County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR Auditor-Controller BY 0 v ' DEPUTY M382 (10/68) Board of Supervisors Page 2 November 8, 1994 Not only would contracting directly with James O'Donnell and Associates be more cost effective, it would allow for a smooth continuation of the EAP. It will also enable the County Benefits Division and the Employee Wellness Program to work more closely with the EAP to complement all three programs. FISCAL Il"ACT The cost of the contract is $54;000 an increase of $300 over FY 1993-94. Funding is currently provided in the Personnel Department budget. JAMES O'DONNELL AND ASSOCIATES ATTACHMENT A PROPOSAL COMPARISON BETWEEN EAP SERVICE ELEMENTS O.H.S. JAMES O'DONNELL AND ASSOCIATES • Provide counseling (a maximum of 3 sessions • Provide counseling (a maximum of 3 sessions per per year) to 150 County employees. year) to 200 County employees with no additional charges for additional referrals. • Management referrals - estimated 25 were • Management referrals - 30 annually, with no served in FY 1993-94. additional charges for additional referrals. • Provide supervisory training when requested • Provide 5 training sessions covering an estimated by County departments. 50-60 supervisory personnel on such subjects as "Drug-Free Workplace" and "Violence in the Workplace". Will provide other training on as requested basis. • Provide to Department Heads orientation • Provide at least one Department Head EAP orientation sessions when requested. session to introduce the new contract. • Offered consultation on child care, elder care • Continue to offer consultation on child care, elder and family financial issues. care and family financial issues. • Liability Insurance was maintained at $500,000. • Liability Insurance will be maintained at$1,300,000. • An Internal Procedure for management and • An Internal Procedure for management and voluntary voluntary referrals was provided through a referral will be provided through a 1-800 number. 1-800 number. • A statistical report on EAP performance that • A statistical report on EAP performance will be was provided on a quarterly basis. provided on a quarterly basis. . Develop and implement a response plan to "Violence in the Workplace" utilizing the resources of the Health Services Department and other resources as appropriate by June 30, 1995. - 1 - JAMES O'DONNELL AND ASSOCIATES PROPOSAL O.H.S. JAMES O'DONNELL AND ASSOCIATES • Develop a sick child referral listing to assist employees in obtaining child care when their children are ill by June 30, 1995. • Market the EAP through the County Personnel Department, Benefits Division, teaming up with the County's Employee Wellness Program for maximum . exposure. • On an annual basis, provide 5 brown bag lunch seminars to County employees on the subjects of elder care, child care or.financial issues within the family. • Make EAP appointments available in West and East County on a case-by-case basis. • Provide a corrective plan of action on a quarterly basis to meet any needs identified in the quarterly statistical performance reports. - 2 - Date: REQUEST TO SPEAK FORM (Two [2] Minute Limit) Compl this form nd place ' in the box near the speakers' rostrum before addressing the Board. Name: Phone: d Address: - S City: I am speaking for: ❑ Myself OR ❑ Organization: NAME OF ORGANIZATION CHECK ONE: )0 wish to speak on Agenda Item # My comments will be: El 'General For ❑ Against ❑ I wish to speak on the subject of: 0 I do not wish to speak but leave these comments for the Board to consider: