HomeMy WebLinkAboutMINUTES - 11081994 - 2.1 (2) r d � �
TO: BOARD OF SUPERVISORS Contra
FROM: Phil Batchelor, County Administrator Costa
County
s•�Y�
DATE: Gt 4"c, aS
November 7, 1994
SUBJECT:
RECOMMENDED STRUCTURE, FUNDING AND OPERATION OF PROGRAMS
FOR THE HOMELESS IN CONTRA COSTA COUNTY
SPECIFIC REQUEST(S)OR RECOMMENDATI6N(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. AGREE to move ahead immediately with specific actions to reorganize the
structure, funding and operation of programs for the homeless in Contra Costa
County.
2. TRANSFER the. overall program responsibility for the homeless to the Health
Services Director, effective December 1, 1994, to include at least the following:
❑ Administration, monitoring and oversight of the contract with Shelter, Inc. for
the North' Concord shelter.
❑ Administration, monitoring and oversight of the contract with Shelter, Inc. for
the Brookside shelter in Richmond.
❑ Administration, monitoring and oversight of the contract with Shelter, Inc. for
the Shell ;Family Transitional Shelter in Martinez.
❑ Administration, monitoring and oversight of the contract with Rubicon
Programs, Inc. for the San Joaquin Shelter in West County.
3. ASSIGN to the;Contra Costa Housing. Authority the on-going responsibility for
facility management for the North Concord, Brookside and Shell Family
Transitional Shelters.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE .
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON November 8, 1994
APPROVED AS RECOMMENDED 1 OTHER
APPROVED the recommendations set forth above with the following amendments:
Recommendation No. 8 to :include a request to the Health Services Director to report
to the Board on December 6, 1994, on proposed rules for residents in the shelters;
and Recommendation No. 9 to add that it is the intention of the Board to modify
those contracts unilaterally with regard to those issues as outlined and policies
derived from the Task Force and integrated homeless plans; REQUESTED staff to
develop a procedure for 'investigation of past and future complaints and submit it to
the Board for approval; and AUTHORIZED staff ,to send letters to various
organizations, businesses, cities, and other public jurisdictions soliciting their
assistance. (For Speakers List see addendum.)
VOTE OF SUPERVISORS
X _ _ _ 1 HEREBY.CERTIFY THAT THIS IS A TRUE.
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
County /Administrator November 8 , 1994
CC: County Counsel ATTESTED
Health Services Director PHIL BATCHELOR.CLERK OF THE BOARD OF
Merlin Wedepohl, Executive Director, Shelter, Inc. SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88) BY -�' � � � DEPUTY
4. AUTHORIZE the creation of a Task Force to coordinate, oversee and advise the
Board of Supervisors on the preparation of a comprehensive, integrated homeless
plan, as is required by the U.S. Department of Housing and Community
Development (HUD). The Task Force should be composed of a representative
from each of the following groups:
Homeless Advisory Committee (HAC)
Association of Homeless and Housing Service Providers (AHHSP)
Pro-Active Community Team (PACT)
Cities (possibly the Mayors' Conference or the City/County
Relations i Committee)
Homeless Management Team (HMT)
Mental Health Consortium
Contra Costa Housing Authority
Health Services Department
and other appropriate and necessary representatives as determined by the Health
Services Director.
5. ASSIGN to the Health Services Director the responsibility to prepare a
comprehensive, integrated plan for services for the homeless in Contra Costa
County, as was outlined by the Board of Supervisors in adopting recommendations
from the Internal Operations Committee on October 4, 1994. This assignment
includes the responsibility to staff the Task Force outlined in Recommendation #
4 above.
6. ASSIGN to the, Health Services Director the primary responsibility to provide
services to homeless individuals and families and to coordinate those services with
the Contra Costa Housing Authority and other appropriate agencies.
7. DIRECT the Health Services Director to work with Shelter, Inc. to prepare
amendments to the contract between Shelter, Inc. and the County for the operation
of the North Concord, Brookside and Shell Family Transitional Shelters in order to
place appropriate responsibility and authority for program operations with the
contractor, with program evaluation, oversight and monitoring being provided by
the Health Services Department.
8. REFER to the Health Services Director for review the rules for the residents in the
shelters.
9. AGREEto extend the existing contract with Shelter Inc. for operation of the North
Concord and Brookside Shelters through March 31, 1995, with the understanding
that those contracts can be amended as soon as all parties are prepared to
recommend amendments to the Board of Supervisors.
10. Recognizing that there are insufficient funds available to expand the current level
of services to the homeless, DIRECT the County Administrator, Health Services
Director and Social Services Director to evaluate the County's capacity to assist
as many homeless persons as possible during the coming winter by undertaking
a funding raising effort to be named "HOUSE THE HOMELESS FOR THE
HOLIDAYS"', designed to encourage cities, individuals, families and organizations
to sponsor a bed at the shelter and thereby to raise sufficient funds to cover the
cost of adding an additional 40 beds at the North Concord Shelter for the period
of December 1, 1994 - March 31, 1995. This should be accomplished by:
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❑ Requesting the 18 Mayors and City Councils to make contributions to
sponsor a Shelter bed.
❑ Requesting private businesses to make contributions to sponsor a Shelter
bed.
❑ Requesting service clubs to make contributions to sponsor a Shelter bed.
❑ Requesting churches to make contributions to sponsor a Shelter bed.
❑ Issuing a,press release urging citizens to contribute to the sponsorship of
a Shelter bed.
❑ Utilizing the community bulletin board on Contra Costa TV (CCN) to urge
citizens to contribute to the sponsorship of a Shelter bed.
The cost of a Shelter bed is:
✓ 20.00 per day.
✓ 140.00 per week.
✓ 620.00 per month.
✓ 2480.00 for the entire four month period from December 1, 1994
through March 31, 1995.
11. RATIFYthe decision of the County Administrator to immediately provide two meals
a day at the shelters, APPROVE an interdepartmental service agreement between
the Sheriff and the Health Services Department for this purpose.
12. DIRECT the Health Services Director to explore the feasibility of providing the
residents of the North Concord and Brookside Shelters with facilities for the
preparation and storage of food so that the residents can prepare themselves a
sack lunch.
13. ACKNOWLEDGE that the County Administrator has established an account at the
Wells Fargo Bank which can be used by citizens and organizations to deposit their
contributions toward sponsoring a Shelter bed. Contributions should be sent to:
"HOUSE THE HOMELESS FOR THE HOLIDAYS"
c/o Wells Fargo Bank
Account # 4518-091020
P.O. Box 511
Martinez, CA 94553
14. AUTHORIZE the creation of one position in the Health Services Department to
serve as Homeless Program Manager to manage all of the County's programs for
the homeless. This will include the responsibility to:
✓ Oversee, monitor and evaluate the contracts with Shelter, Inc. and Rubicon
Programs, Inc.,
✓ Supervise the preparation of a comprehensive, integrated plan for homeless
services, and
✓ Coordinate with all other involved Divisions within the Health Services
Department, all other involved County Departments, all concerned advisory
boards, committees and commissions, and all concerned individuals and
organizations in the community to insure that services are provided to
homeless individuals in Contra Costa County in an appropriate, humane,
and cost effective manner, given the funds which the Board of Supervisors
is able to make available or which can be generated from other
governmental and private sources, and
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15. AUTHORIZE the creation of one position in the Health Services Department to
serve as a Homeless Planner and staff to the Task Force established pursuant to
Recommendation #4, to be supervised by the Homeless Program Manager. This
individual will be expected to:
✓ Contact the organizations named in Recommendation # 4 as well as other
interested bodies,
✓ Convene the Task Force, and
✓ Work with the Task Force in determining:
o An; appropriate continuum of services to meet the needs of the
homeless in Contra Costa County,
o Identify gaps in that continuum,
o Prioritize filling those gaps, and
o Assist in seeking funding to fill those gaps,
with a view to returning a comprehensive, integrated plan for providing services to
the homeless in Contra Costa County to the Board of Supervisors by June 30,
1995.
16. APPROVE the assignment of a position in the Housing Authority to prepare and
submit grant applications seeking funding from any and all governmental and
private sources in order to maintain and expand the homeless programs which are
in place now and seek to fund gaps in the continuum of services which may be
identified in a comprehensive, integrated plan for homeless services.
17. APPROVEthe transfer of funds from the Housing Authority to the Health Services
Department which are now being used within the Housing Authority to support the
staff person who oversees the emergency shelter programs and transitional shelter
programs, along with the responsibility for the McKinney Transitional Housing
Program grant. These funds total approximately $58,000.
18. APPROVEthe transfer of funds from the Social Services Department to the Health
Services Department which are now appropriated within the Social Services
Department for the emergency shelter programs.
19. APPROVEthe transfer of funds from the Social Services Department to the Health
Services Department which are now appropriated within the Social Services
Department for the McKinney Transitional Shelter Program.
20. DIRECT the County Administrator to identify appropriate costs which must be
covered to accomplish these recommendations.
21. DIRECTthe County Administrator to return any necessary documents to the Board
of Supervisors for further consideration as appropriate in order to accomplish any
of the above Recommendations.
22. DIRECT the County Administrator and Health Services Director to provide a
progress report to the 1995 Internal Operations Committee in March, 1995 on the
status of each of these recommendations and for this purpose REFER this matter
to the 1995 Internal Operations Committee, REMOVING it as a referral to the 1994
Internal Operations Committee.
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BACKGROUND:
On September 13, 1994, at the request of Supervisor DeSaulnier, the Board of
Supervisors referred to.the Internal Operations Committee the pending contract between
the County and Shelter, Inc. for operation of the single adult's homeless shelter. On
September 27, 1994, the Board of Supervisors accepted a report from the Internal
Operations Committee asking Dr. Wendel Brunner to review the operation of the
homeless shelter programs and provide a report to the Internal Operations Committee on
October 31, 1994.
As a separate but related referral, on October 4, 1994, the Board of Supervisors adopted
recommendations from the Internal Operations Committee regarding development of a
comprehensive and integrated plan for homeless services in Contra Costa County. In
addition, the Board of Supervisors requested that the County Administrator prepare
recommendations on how the various interests could be coordinated in a Task Force and
how the equivalent of a full-time staff person could be financed.
The Internal Operations Committee met October 31, 1994 to receive the report from the
Public Health Director on the results of his and his staff's review of the homeless shelter
programs in the County and the contract with Shelter, Inc. for the operation of those
programs. In addition, the County Administrator's Office presented recommendations on
staffing and funding the preparation of the comprehensive, integrated plan for homeless
services and establishing a Task Force to coordinate, oversee and advise the Board of
Supervisors on the preparation of the plan.
As a result of the October 31, 1994 meeting, the Internal Operations Committee has
prepared a number of recommendations which would direct the County Administrator's
Office to take a number of steps to propose changes in the way the programs for the
homeless in this County are organized, funded and managed.
In reviewing the reports of the Internal Operations Committee, it is clear that this subject
and the policy direction being recommended by the Internal Operations Committee are
too important to wait for another two months or even another 30 days before addressing
them in a substantial manner. As a result, staff from the County Administrator's Office
and the involved departments have met with the Homeless Advisory Committee and
Shelter Inc. As a result of those meetings, we are prepared to recommend steps which
we believe will address the fundamental issues which are covered in the Internal
Operations Committee's report. Acting on our report today will allow progress to begin
on making some of the needed changes. We believe this will allow us to move in the
direction sought by the Internal Operations Committee and the full Board of Supervisors
immediately, rather than waiting to make an initial progress report to the Committee in
January. As a result, we have made the above recommendations.
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A D D E N D U M
SPEAKERS' LIST
NOVEMBER 8, 1994, Item No. 2 . 10
Roberta Peckham, (no address given) ;
Bruce Oberlander, P. O. Box 31, Concord;
Kay Gregory, (no address given) ;
Susan Prather, (no address given) ;
Andrew F. Henn Jr. , 1650 Monument Blvd. , Concord;
Chelle Chapman, 1650 Monument Blvd. , Concord;
Mary Lou Laubscher, Homeless Advisory Commission,
1122 Lovell Court, Concord;
David Ammann, 1121 Detroit Avenue, Concord 94520;
Philip Bertenthan, Contra Costa Legal Services Foundation,
Richmond;
Eugene Keels, 845 B Brookside Drive, Richmond