HomeMy WebLinkAboutMINUTES - 11081994 - 1.9 TO: BOARD OF SUPERVISORS
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Fl4bk J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: November 8, 1994
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 035 for Phase 1 of the
Kensington Roads Overlay.
Project No.: 4500-6X5224-92
SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program Supplement No.
035 which provides State-Local Transportation Partnership Program funds for Phase 1 of the
Kensington Roads Overlay.
II. Financial Impact:
Program Supplement No. 035 entitles the County to receive$64,981 from the State-Local Transportation
Partnership Program for expenses related to the construction of the project.
III. Reasons for Recommendations and Background:
On June 26, 1990, the Board authorized the Public Works Director to apply for Senate Bill 300 funds
for various road improvement projects. Phase 1 of Kensington Roads Overlay is one of the projects
submitted in the fifth funding cycle of the State-Local Transportation Partnership Program (Senate
Bill 300.)
On February 12, 1991, the Board approved the State-Local Entity Master Agreement No. SLTPP-
5928 between the County and the California Department of Transportation (Caltrans). The
agreement entitles the County to receive the State share of funds for road projects that were
accepted in the Transportation Partnership Program.
On October 6, 1993, the application for funds for the project accepted by Caltrans.
J
Continued on Attachment: X SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON NOV 8 1994 APPROVED AS RECOMMENDED X OTHER_
I hereby certify that this is a true and correct copyof
an action taken and entered on the minutes of the
Board of Sup l l lr tin the date shown.
ATTESTED: Q1
of SIL BATCHELOR,er7vIS0M -I-eXunty of the Bt
VOTE OF SUPERVISORS
_ UNANIMOUS(ABSENT .IJP ey Deputy
AYES: NOES:
ABSENT: ABSTAIN:
BS:mg
g:\transeng\bs\ps35bo
Orig. Div: Public Works (Transportation Eng.)
Contact: B. Schamach, Tel. 313-2355
cc: GMEDA Director
Accounting
t ,
Execute Program Supplement No. 035 for Phase 1 of the Kensington Roads Overlay.
/
9 PP 9 Y
November 8, 1994
Page 2
W.Conseguences of Negative Action:
If this program supplement is not approved the County will not receive the Transportation Partnership funds for
this project.
i;
Date: October 5, 1994
; PROGRAM SUPPLEMENT NO. 035 - Location: 04-CC -0-CR
to Project Number: SB95-5928 (024)
~J -STATE-LOCAL TRANSPORTATION E.A. Number: 04-927546
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 03/15/91 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
Kensington Roads improvement (Phase 1)
TYPE OF WORK: Pavement rehabilitation LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated Cost State Share Funds Matching Funds
FY95 $ 64981 Local OTHER OTHER
$ 335818 FY96 $ 0 $ 270837 $ 0 $ 0
FY97 $ 0
COUNTY OF CONT C STA STATE OF CALIFORNIA
Dep ent T nsportation
BY BY
&6irman, Boar ® SUPeryfsor� DE UTY DISTRICT DnRECTOR OF
TRANSPRRRIITATION, DISTRICT 4
�i (vQ Z q�ti
Date J�/, � ��/ � late
Phil Batchelor, Clerk of fhe Board of
Attest Supervisom and County Administrator
I hereby Certify upon my personal knowledge that b geted funds are available for this encumbrance:
Accounting Officer DateD 9 $ 64981 . 00
Chapters Statutes I item Year I Program 1BC1 Fluid Source I AMOUNT
139 1994 2660-125-042 94-95 20.25.010.100 C 258010 042-T 64981.00
FORM APPROVED
VICTOR ). 'd9 \Q, COui i Mel
By Depu�y — `
Page 1 of 3
x 04-CC -0-CR DATE: 10/05/94
r
SB95-5928 (024)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement ..were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$64981 to be encumbered and reimbursed as follows :
FY 94-95 $ 64981
FY 95-96 0
FY 96-97 0
Any increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements .
B. The LOCAL ENTITY will invoice the State for the full "State ' s
Share", after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State ' s Share"
is considered a grant. and will be reimbursed as a lump sum
payment regardless of final project cost .
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
Page 2 of 3
.i' 04-CC -0-CR DATE: 20/05/94
-'SB95-5928 (024)
• SPECIAL COVENANTS OR REMARKS
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
3 . In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1993 , Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2 . Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
4 . The Reimbursement Ratio for this Cycle 5 (94/95) Project is
19 .351 .
Page 3 of 3