HomeMy WebLinkAboutMINUTES - 11021993 - 1.43 1.43
TO: BOARD OF SUPERVISORS E,.�F L Contra
FROM: Phil Batchelor, County Administrator rv - osd
Countyt`
DATE: ci%+Y' t
October 28, 1993
SUBJECT:
Agreements for Data Entry Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute an
agreement amendment with Data Entry Services, Inc. increasing their payment
limit from $14,000 to $231,000.
II. FINANCIAL IMPACT:
This action if approved will not result in any increased cost to Data
Processing Services.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
Data Processing Services formerly had a large data entry section that
provided data entry services for most County departments. Over the last 10
years our data entry activities have decreased because of the installation of
online interactive systems in most departments, making it possible for
departments to perform most of their own data entry. Data Processing
Services has continued to provide some level of services for county
departments who don't have the staff, equipment or time to do their own.
Our data entry section is currently staffed by three operators and one
supervisor, with one operator planning to retire in December. Data
Processing Services has reached a point where it is no longer cost effective to
maintain our inhouse data entry section. We are recommending the
elimination of the section and sending the remaining work to service
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON NOV Z 1993 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED NOV 2 1993
Data Processing PH)L BATCHELOR,CLERK OF THE BOARD OF
Auditor SUPERVISORS AND COUNTY ADMINISTRATOR
Contractor
BY ,DEPUTY
M382 (10/88)
bureau(s) as they can substantially reduce County departments' costs. We
have been using data entry service bureaus for years to assist with peak
workloads and have found them to be very cost effective and efficient. We
are changing data entry vendors and need to increase the contract payment
limit.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved, Data Processing Services will not be able to
reduce our costs and the costs of County departments.
1, Y3
Contra Costa County Number: 33614
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060
(Purchase of Services) Account: 2310
1. Identification of Contract to be Amended.
Number: Contract#33614
Effective Date: August 18, 1993 through August 18, 1995
Department: CAO/Data Processing Services
Subject: Data Entry Services
2. Parties. The County of Contra Costa, California(County),for its Department named above, and the following named Contractor
mutually agree and promise as follows:
Contractor: Data Entry Services In.
Capacity: Taxpayer ID#68-0208534
Address: 2474 N. Wigwam Dr. Ste. E
Stockton, Ca. 95205
3. Amendment Date. The effective date of this Contract Amendment Agreement is November 1, 1993.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications"attached
hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties'agreement hereto:
COUNTY OF CONTRA COSTA,CALIFORNIA
BOARD OF SUPERVISORS Attest: Phil Batchelor, Clerk of the Board
of Supervisors and County Administrator
By: By:
i an/Designee Depu
CONTRACTOR
40
B. By: {
(Designate official business capacity A.) (Designate off6 al usiness capacity B.)
Note to Contractor: For corporations(profit or nonprofit), the Contract must be signed by two officers. Signatures A must be that of the president
or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Sec. 1190.1 and Corporations Code Sec. 313).
All signatures must be acknowledged as set forth on page two.
ALL-PURPOSE ACKNOWLEDGMENT
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o State of California OPTIONAL SECTION o
IN CAPACITY CLAIMED BY SIGNER19 M
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On 10-20-93 beforeme, Sharon B L a n qu i e to persons relying on the document. ❑��
FR DATE NAME,TITLE OF OFFICER-E.G."JANE DOE,NOTARY PUBLIC" ❑1
n ❑ INDIVIDUAL o
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personally appeared Charles H. Rodriquez & Josephine Harman u CORPORATEOFFICER(S)
91 NAME(S)OF SIGNER(S) President & Secratery°�.
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o El personally known to me•OR • ® proved to me on the basis of satisfactory evidence ElPARTNER(S) ❑ LIMITED o
o to be the person(s) whose name(s) is/are ElGENERAL o
o subscribed to the within instrument and ❑ ATTORNEY-IN-FACT 0
o acknowledged to me that he/she/theyo
❑ TRUSTEE(S) O
oexecuted the same in his/her/their authorized o
I capacity(ies), and that by his/her/their El GUARDIAN/CONSERVATOR
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OMCIAL SPAL signature(s) on the instrument the person(s), ❑ OTHER:
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I Mffc�o "islslonEElq+lr� �2.+e>r+ Witness my hand and official seal. SIGNER IS REPRESENTING: o
❑. NAME OF PERSON(S)OR ENTITY(IES) ❑Q
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SIGNALTURE OF NOTARYO
o OPTIONAL SECTION °❑•
G THIS CERTIFICATE MUST BE ATTACHED TO
o THE DOCUMENT DESCRIBED AT RIGHT: Title or Type of Document Contract Amendment Agreement o
F1 Number of Pages 3 Date of Document 10-2 0-9 3 0
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gyp.` Though the data requested here is not required by law, IN
91 it could prevent fraudulent reattachment of this form. Signer(s)Other than Named Above
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3214(12/92)
Contra Costa County Standard Form 1/87
Number
APPROVALS/ACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
By: Q&4 By.
APPROVED: COUNTY ADMINISTRATOR
By:
Desig ee
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ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT(By Corporation,
Partnership,or Individual)
County of
The person(s)signing above for Contractor,personally known to me in the individual or business capacity(ies)stated, or proved to me on
the basis of satisfactory evidence to be the stated individual or the representative(s)of the partnership or corporation named above in the
capacity(ies)stated, personally appeared before me today and acknowledged that he/she/they executed it, and acknowledged to me that
a the partnership named above executed it or acknowledged to me that the corporation named above executed it pursuant to its by-laws or
a resolution of its board of directors.
Dated:
(Notarial Seal)
Notary Public/Deputy County Clerk
AMENDMENT SPECIFICATION
Number
In consideration for Contractor's willingness to provide additional data entry services, County agrees to increase the payment limit of Contract..
County and Contractor agree, therefore, to amend the Contract identified herein as set forth below while all others parts of the Contract remain
unchanged and in full force and effect.
1. Increase payment limit from$14,000 to$231,000.
Initials:
Contractor County Dept.