HomeMy WebLinkAboutMINUTES - 10261993 - 1.29 TO: BOARD OF SUPERVISORS �••.: oA
Contra
FROM: Phil BatMmk ty Aodifid)r-Sdrrti Nmtor ,r Costa
Z
;....:.:. .. `o� County
DATE: October 26, 1993 rT
N
SUBJECT: COMMUNITY SCHOOLS PROGRAM: AGREEMENT WITH PROBATION DEPARTMENT
SPECIFIC REGUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
1. AUTHORIZE the County Probation Officer to execute an agreement with the County
Office of Education for the provision of probation services from September 15, 1993
through June 15, 1994. The agreement would require the increase in hours of a 20/40
deputy probation officer position to 28/40 and to be dedicated to the Community Schools
Program, the costs for which would be offset by fees charged to the County Office of
Education.
2. ADOPT the personnel adjustment resolution increasing the hours of one 20/40 deputy
probation officer position to to 28/40, to be funded directly from fees to be charged to the
County Office of Education.
FINANCIAL IMPACT:
This agreement will result in a zero net county cost impact.
BACKGROUND:
The Probation Department has had an ongoing, in-kind relationship with the Community Schools
Program (administered by the County Office of Education) for many years. This agreement
proposes to accelerate referrals of pupils to the Program and when appropriate, designate those
pupils as W&I Code Section 601 status offenders. The Probation Department would continue
to monitor each pupil's progress in the Program and make recommendations on future
disposition of each pupil.
Since part of the Community Schools Program funding is based on the average daily attendance,
the increased number of pupils referred to the Program will generate additional revenues which
will be used to fund the part time deputy probation officer.
CONTINUED ON ATTACHMENT: YES SIGNATORC, 1.1h. sow&4w�"_.
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOCOMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON -ACT_2. 91993 APPROVED AS RECOMMENDED OTHER
VOTE SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED OCT 2 6 1993
County Probation Officer PHIL BATCHELOR,CLERK OF THE BOARD OF
County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88)
BY DEPUTY
a Probation Departmentcontra Gerald S.Buck
County Probation Officer
Administrative Offices Costa
50 Douglas Drive,Suite 201 County
Martinez,California 94553-8500
(510)313-4180
(510)313-4191 FAX
n�
...:A•mF' ...
To. Julie Enea, ,`oa Date: 9/10/93
Management Analyst c�srA CoaN
From: Subject:
Gerald S. Buck, County Office of
County Probation Officer Education / Probation
Agreement
Last March we entered an agreement with County Schools in which
they paid for a 20/40 deputy probation officer to work with
Community School referrals and students . The agreement was
approved by the Board of Supervisors and ended with- the school
term.
We 're now ready to enter another agreement for the 1993-94 school
year in which they will pay for a 28/40 deputy probation officer
from September 15, 1993 to June 15, 1994 . (See attached. )
My question is this, does the new agreement have to be Board
approved? If so, will you place it on agenda. If you don' t
think that is necessary, I ' ll send the agreement back to County
Schools and we' ll be in business . Let me know.
GSB:ds
Attachments
SEP 13 1993
FROM Rnil Batcreior. County Administrator l '
.,
Marcn 9. 199_
SUB.'ECT
COMMUN" SCHOOLS PROGRAM: AGREEMENT WITH PROBATION DEPARTMENT
SPECIFIC REOUEST(Si OR RECOMMENDATION(SI 6 BACKGROUND AND JUSTIFiC4T10N
RECOMMENDATION:
1. AUTHORIZE the County Probation Officer to execute an agreement with the County Office
of Education for the provision of probation services. The agreement would require the
addition of a 20/40 deputy probation officer position dedicated to the Community Schools
Program, the costs for which would be offset by tees charged to the County Office of
Education.
2. ADOPT the personnel adjustment resolution adding one 20/40 deputy probation officer
position to be funded directly from fees to be charged to the County Office of Education.
FINANCIAL IMPACT:
This agreement will result in a zero net county cost impact.
BACKGROUND:
The Probation Department has had an ongoing, in-kind relationship with the Community Schools
Program (administered by the County Office of Education) for many years. This agreement
proposes to accelerate referrals of pupils to the Program and when appropriate,designate those
pupils as W&I Code Section 601 status offenders. The Probation Department would continue to
monitor each pupil's progress in the Program and make recommendations on future disposition
of each pupil.
Since part of the Community Schools Program funding is based on the average daily attendance,
the increased number of pupils referred to the Program will generate additional revenues which
will be used to fund the part time deputy probation officer.
CONTINUED ON ATTACHMENT: _YES SIGNATURE: • F
RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOA OMMITTEE
APPROVE OTHER
SIGNATURE S!:
ACTION OF BOARD ON ✓ APPROVED AS RECOMMENDED x OTHER
1993
Cv:'•;Tr=�', CG T=! r".J?..
VOTE OF SUPERVISORS
v I HEREBY CERTIFY THAT THIS IS A TRUE
V
UNANIMOUS(ABSENT�� I AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED OH THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISOR/ N THE DATE SHOWN.
CC -county Probation Officer
ATTESTED
✓�����
County Administrator PHIL BATCHELOR,CLERK OF THE 80AR0 0°
County Auditor-Controller
SUPERVISORS
AND COUNTY AOMINISTRATOP
V
DEPUTY
AGREEMEN':
This Agreement is entered into this day of
1993 , by and between the Contra Costa County
Office of Education (CCCOE) and the County of Contra Costa (County)
for its Probation Department .
1 . Term. The effective date of this agreement is September 15 ,
1993 and it terminated June 15, _1994 unless sooner terminated as
provided herein.
2 . Termination. This contract may be terminated by either party
upon 30 days written notice to the other party.
3 . Pavment Limit. CCCOE' s total payments to County under this
Agreement shall not exceed $31, 126 . Subject to the payment limit,
CCCOE shall pay County $3 , 459 per month by the 10th day of
each month of service as described below.
4 . Provision of Deputy Probation Officer_. County shall provide
CCCOE with one (1) County Deputy Probation Officer (DPO) for 28
hours per week who shall perform the services designated in
paragraph 5 below. County shall assign the DPO to work at CCCOE' s
Community Schools .
S . Deputy Probation Officer' s Duties . The DPO shall screen
pupils, grades 7 - 12, referred by school districts, who are
truant, runaway or out of control, and when appropriate designate
them as status offenders under Welfare and Institutions Code
section 601 and when appropriate, refer them to the CCCOE' s
Community Schools for enrollment pursuant to Education Code section
1981 (c) . Upon the enrollment in the Community Schools of a pupil
referred by the DPO, the DPO shall monitor the pupil ' s adjustment
and serve as a consultant with Community School staff and parents .
After the pupil' s sixth month of enrollment in the Community
Schools, or reassignment to another program, The DPO shall also
perform all of those duties and responsibilities included in
Attachment A hereto, "Duties and Responsibilities of DPO assigned
to Community Schools" which Attachment is incorporated by reference
herein.
6 . Selection of DPO. County shall be responsible for the
recruitment and selection of the DPO it assigns to the Community
Schools . CCCOE may at any time report to County its concerns about
the DPO performing services under this agreement .
7 . Employee' s Status. The DPO employed in the performance of
services under this contract is a County employee, and shall not
have, and shall not acquire any workers' compensation coverage,
employment benefit, pension, civil service, or other status or
right which CCCOE confers upon its employees.
T
8 . Supervision. County shall provide primary supervision of the
DPO.
9 . Work Schedule. County and CCCOE will mutually agree upon a
work schedule for the DPO.
10 . Office Space and Supplies. CCCOE shall provide for the DPO at
its Community Schools Office, office space, equipment, supplies,
and access to California Education and Welfare and Institutions
Codes and CCCOE policies and procedures .
11 . Reports. For audit purposes, the DPO will provide CCCOE with
quarterly reports regarding referral of students to Community
Schools, review of students' status, monitoring of students
enrolled in the Community Schools, and number of students served.
12 . Compliance with Rules . While on CCCOE' s premises, the DPO
shall abide by CCCOE' s rules .
13 . Indemnification. a. County shall defend, save harmless and
indemnify the CCCOE and its officers, agents and employees from all
liabilities and claims for damages for death, sickness or injury to
persons or property, including without limitation, all
consequential damages, from any cause whatsoever arising from or
connected with the operations or the services of the County
hereunder, resulting from the conduct, negligent or otherwise, of
the County, its agents or employees .
b. CCCOE shall defend, save harmless and indemnify the CCCOE
and its officers, agents and employees from all liabilities and
claims for damages for death, sickness or injury to person or
property, including without limitation, all consequential damages,
from any cause whatsoever arising from or connected with the
operations or the services of the CCCOE hereunder, resulting from
the conduct, negligent or otherwise, of the CCCOE, its agents or
employees .
14 . Appropriations. All terms and conditions of this agreement
are subject to the continued appropriation and availability of
funds for each party for the performance contemplated herein.
15 . Amendments. This agreement may be modified or amended by a
written document executed by County and CCCOE.
16 . Compliance with law. The parties shall be subject to and
comply with all Federal, State and local laws and regulations
applicable with respect to its performance under this agreement,
including but not limited to, licensing, employment and purchasing
practices, wages, hours and conditions of employment, including
non-discrimination.
-2-
17 . Nondiscriminatory Services . The parties agree that all goods
and services under this contract shall be available to all
qualified persons regardless of age, sex, race, religion, color,
national origin, or ethnic background, or disability, and that none
shall be used in whole or in part, for religious worship or
instruction.
18 . Independent Contractor Status. This agreement is by and
between two independent contractors and is not intended to an shall
1 not be construed to create the relationship between the parties
of agent, servant, employee, partnership, joint venture, or
association.
19 . Signatures . These signatures attest the parties' agreement
hereto:
Contra CcYsta Co fice of Education
s John E. Hendrickson
BY: `- '— intendent
Ronald L. Stewart
County Superintendent of Schools
County of Contra Costa
By:
Chairman\Designee Cc-+t)
-3-
ATTACHMENT A
DUTIES AND RESPONSIBILITIES OF DPO
ASSIGNED TO COMMUNITY SCHOOLS
The County of Contra Costa (County) for its Probation Department
and the Contra Costa County Office of Education have entered into
an interagency agreement from February 16 , 1993 , to June 30 , 1993 ,
in order to better serve students enrolled in the Community
Schools. The County DPO assigned to this project will be an
integral part of .an interagency team consisting of Community School
staff and Probation staff .
The primary duties and responsibilities of the DPO are as follows :
A. Supervision: The DPO will regularly initiate face-to-face
contacts with students enrolled in the Community Schools . The DPO
will communicate regularly with the students, staff,
parents/guardians, and other concerned parties . The DPO will also
conduct student and/or parent conferences, and maintain on-going
supervision of the students as needed.
B . Monitor: The DPO will monitor students' adherence to their
terms and conditions of probation as determined by DPO. Failure to
comply with terms and conditions of probation may result in
alternative sanctions or return to Juvenile Court .
C.. Guidance : The DPO will work with students individually and
in small groups to help them develop behaviors and attitudes which
will enable them to succeed in school , vocational and community
settings . The DPO will also participate in problem-solving and
decision-making with students, school and staff, and/or
parents/guardian, Issues discussed may include attendance, school
performance, school placement and behavior.
D. Resource: The DPO will serve as a resource person to
Community School staff . The DPO will be accessible to the
Community School administrator, students, school staff and
parents/guardians of students .
.E. Liaison: The DPO will serve as liaison between Community
School personnel, county probation department personnel and outside
agencies. The DPO will maintain ties with community agencies and
law enforcement agencies . The DPO will also refer students to
community agencies for specialized services when necessary.
F. School Safety: The DPO will work with Community School ' s
staff to provide a safe campus environment, and may be called upon
to exercise peace officer' s responsibilities insofar as he is
authorized to do so by law.
Probation Department Conti a Gerald S. Buck
%oun,c urooeuon omCF
Administrative Offices Costa
50 Dougias Drive,Suite 201 n
wiartinez. Calitornia 94555-8500 U�.1:.(i { v
(510)313-4180 _ r
;51 C;313-4191 FAX
�U\.. uml
.
N E M. 0 R A K D U M
TO: Julie Enea DATE: September 8 , 1993
Management Analyst
FROM: Gerald S. Buck SUBJECT: Freeze Exemption
Coun Probation Officer
-- -----------------------------------------------------
This is to request a freeze exemption for the purpose of
increasing the school deputy position (funded by the County
Schools through ADA) from 20 hours to 28 hours per week. This
position is to be reactivated on September 15 , 1993 . A P-300 is
attached pending your approval. Please call if you have any
cruestiorls.
Thanrs.
GSB/jlg
Attachment
Late:
w41 Dept. No./ COPEP.S
Department Probation Budeet unit No. 306 Org. No. 3060 Agency No. 30
(Action Reouested: increase Position ,'.•'581 from 20/40 to 28/40
I
Proposed Effective Late: 9/15- :.S
Explain why adjustment is needed: County Schools funds this position and has
increased the funding to 26 hours per week effective ii / -� •
Classification Questionnaire attached: Yes No X
Cost is within department's budget: Yes No X
Total One-Time Costs (non-salary) associated with this request: $ 0
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 0 Net County Cost $ 0
Total This FY $ 0 N.C.C. This FY 5 0
Source of Funding to Offset Adjustment: County Schools
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets for further /
explanations or comments. i) Department Head
Reviewed by CAO and Released To Personnel Department
Deputy County Administrator Date
Personnel Department Recommendation Date:
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: 71day following Board action.
7 Date (for) Director of Personnel
County Administrator Recommendation Date:
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
(for) County Administrator
Board of Supervisors Action Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/DISAPPROVED on Supervisors and County Administrator
Date: By;
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PEP.SONNEL/SALARY RESOLUTION AMENDMENT.
P300 0•1347) 7/84 (Rev. )
;t • POSITION ADJUSTMENT REQUEST No. `( Z
- Date:
Dept. No./ COPERS
Department Probation Budget Unit No. 308 Org. No. 3060 Agency No. 30
Action Requested: Increase Position #581 from 20/40 to 28/40
Proposed Effective Date: 9/15/93
Explain why adjustment is needed: County Schools funds this position and has
increased the funding to 28 hours per wee el ective
Classification Questionnaire attached: Yes No X
Cost is within department's budget: Yes No X
Total One-Time Costs (non-salary) associated with this request: $ 0
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 0 Net County Cost $ 0
Total This FY $ 0 N.C.C. This FY $ 0
Source of Funding to Offset Adjustment: County Schools
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets for further
explanations or comments. r) Department Head
---- ________
Reviewed by CAO and Released To Personnel Depar
eputy County inistrator Date
Personnel Department Recommendation Date:
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: O day following Board action.
Date (for) Director of Personnel
County Administrator Recommendation Date:
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
(for) County Administrator
Board of Supervisors Action Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/DISAPPROVED on Supervisors and County Administrator
Date: By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 (M347) 7/89 (Rev. )