HomeMy WebLinkAboutMINUTES - 10191993 - 1.66 1' 1 . 66
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
T0: BOARD OF COMMISSIONERS\.
FROM: Richard J. Martinez, Executive Director
DATE: October 19, 1993
SUBJECT: CHANGE IN MILEAGE ALLOWANCE
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE pages 2 and 3 of the Travel Policy of the Housing Authority of the
County of Contra Costa, which have been revised to conform with Resolution 92/107
adopted by the Board of Supervisors on March 3, 1992, increasing the mileage
allowance for the use of personal vehicles for travel on Housing Authority business .
to $.28 per mile for all miles, effective October 1, 1993, as recommended by the
Advisory Housing Commission.
II. FINANCIAL IMPACT:
This would increase the mileage and local travel costs of the Housing Authority
staff and the Advisory Housing Commissioners by 14%. The increased cost will be
distributed among the various programs of the Housing Authority.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
On March 3, 1992, the Board of Supervisors adopted Resolution 92/107 which
changed the mileage allowance for the use of personal vehicles for travel on County
business to $.28 per mile for all miles.
In order to maintain County comparability in its Travel Policy, the Housing
Authority proposes to increase its mileage allowance for the use of personal vehicles
for travel on Housing Authority business to $.28 per mile for all miles. October 1,
1993 would be the effective date of this mileage allowance increase.
At its Regular Meeting on October 18, 1993, the Advisory Housing Commission
voted to recommend approval of an increase in mileage allowance for use of personal
vehicles for travel on Housing Authority business to $.28 per mile for all miles,
effective October 1, 1993.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not approve this mileage allowance
increase, the Housing Authority would not be in conformance with the County's current
mileage allowance.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON O TT-,,jT4q QAPPROVED AS RECOMMENDED _�� OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED V3, �9 q
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AN/D� COUNTY ADMINISTRATOR
BY , , �� J , DEPUTY
LHA
OCTOBER,_1993 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2.0
1. Tickets for travel by public carrier, e.g. , plane, arising in and out
of the course of Authority activities shall be obtained on the basis
of voucher issued by the Fiscal Department.
2. Lodging may be obtained on the basis of a voucher issued by the Fiscal
Department, or by the request for reimbursement.
ADVANCE FOR AUTHORIZED TRAVEL
Employees authorized to travel outside the state on official business may obtain
a salary advance equal to the estimated expenses to be incurred by contacting
the Fiscal Director. The advance will be offset by a salary deduction and,
therefore, in claiming expense reimbursement, employees should make claim for
the total amount of the reimburseable expenses incurred. Any other requests for
advances shall be submitted to the Executive Director for review and, as
required, for action by the Board of Commissioners.
TRANSPORTATION
Air travel is encouraged where any appreciable distance is involved because of
its economy in time and money. The difference between first-class air accom-
modations will not be charged to operating costs of Federally subsidized pro-
jects except when less-than-first class accommodations are not available. An
Authority car will be used when practical and travel by private automobile on
Authority business is encouraged. When personally-owned cars are used for trips
involving more than one day for employees' convenience, reimbursement will be on
the basis of use of most economical common carrier.
MILEAGE
Mileage allowance for the use of personal vehicles for travel on Housing
Authority business shall be paid at the rate of $.28 per mile.
EXECUTIVE AUTOMOBILE ALLOWANCE
An Executive Automobile Allowance of $300 per month, plus $.25 per mile will be
provided for the Executive Director who will provide, as a condition of
employment, a private automobile for use on all Housing Authority business.
Revised to conform with
Contra Costa County
Resolution 92/107
Adopted on March 3, 1992 -2-
LHA
OCTOBER,_1993 _ _ _ _ _ _ _ _ _
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SUBSISTENCE
The basis for subsistence shall be the actual necessary expenses while away from
the Housing Authority for the purpose of accomplishing the designated task for
which the travel is authorized.
Subsistence expenses shall follow the practice of the County which provides for
reimbursement of actual expenses. Travel expenses shall be supported by
receipts from public carrier fares and hotels. Meals, taxis, tips and other
minor expenses shall be reclaimed by itemized certification on an Employee's
Travel Voucher. Any expenditures by employees or Commissioners involving enter-
tainment or public relations aspects deemed essential to the Housing. Authority
program shall be handled as an individual claim and will be subject to review of
the Commission.
Revised to conform with
Contra Costa County
Resolution No. 92/107
Adopted March 3, 1993 -3-