HomeMy WebLinkAboutMINUTES - 10121993 - 1.37 1 . 37
F` Contra
TO: BOARD OF SUPERVISORS o s Costa
FROM: PHIL BATCHELOR ``�; :�-__-..�"�y
County
'+ rouN'�'
County Administrator
DATE: October 12, 1993
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR THE WOMEN' S PROGRAMS
BUILDING, WEST COUNTY DETENTION FACILITY, RICHMOND (WPE 282)
Specific Request(s) or Recommendation(s) & Background & Justification
RECOMMENDATIONS.
1. APPROVE a Consulting Services Agreement with The Design Partnership, 375
Fremont Street, Suite 200, San Francisco, for architectural services for
the Women' s Programs Building at the West County Detention Facility.
2. AUTHORIZE the County Administrator or his designee to execute the
agreement for $182,057 and to issue written authorizations for extra
work, provided that the cumulative total extra cost for all such
authorizations shall not exceed $25,000.
FINANCIAL IMPACT:
This project is funded by a state grant issued by the Board of Corrections
(Proposition 86) . The County' s 25% match of $473,496 has been authorized.
A portion of these authorized and budgeted funds will be used for this
contract.
REASONS FOR RECOMMENDATION/BACKGROUND:
The County made application to the Board of Corrections in September 1990 for
additional housing for women at the West County Detention Facility (WCDF) .
Although the WCDF had not yet opened, this site was selected because it
provided the most economical approach to adding more beds, e.g. , no problems
related to site selection would be encountered; prom and a istrative
staff would not have to be duplicated.
Continued on Attachment:—X— YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) :
Action of Board on: OCT 1 2 1993 Approved as Recommended---Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: ) BOARD OF SUPERVISORS ON DATE SHOWN.
Contact: George Roemer (646-4855) Attested: OCT 2 1993
cc: County Administrator Phil Batchelor, Clerk of
Sheriff-Coroner the Board of Supervisors
Auditor-Controller and ounty Administrator
GSD, Accounting Department
Risk Management By: , DEPUTY
,e
r �
Approving Consulting Services Agreement
for the Women' s Programs Building
WCDF, Richmond (WPE 282)
Page 2
10/12/93
Given changes in projected inmate populations, level of staffing available at
the WCDF and management changes required to separate the male and female
populations, the County did not proceed with construction of an additional
housing building in accordance with the grant proposal. On August 3 , 1993 ,
the Board of Supervisors wrote to the Board of Corrections requesting
authorization to modify the grant to instead build a satellite women' s
programs building adjacent to their housing building. This proposed project
would allow women inmates access to the same programs and services now only
available in centralized facilities. These new facilities will thus allow
the Sheriff ' s Department to fully separate the male and female inmate
populations.
On September 16, the Board of Corrections approved the County' s request and
granted a six-month extension in two month increments. Additional delays are
contingent on successful progress reports at each of the future Board of
Corrections meetings. The performance objectives for future Board meetings
are the following:
November 1993 Board Meeting
1. Submittal of Schematic Design and Design Development documents to the
Board of Corrections.
January 1994 Board Meeting
1. Submittal of Construction Documents to the Board of Corrections.
2 . Approval of County Board of Supervisors to bid project.
March 1994 Board Meeting
1. Board of Supervisors to award contract.
March 30, 1994
1. Submit all precontractual requirements necessary for funding.
2 . Sign contract between Board of Corrections and County.
To meet these stringent schedule deadlines, the County decided to establish
a follow-on contract with The Design Partnership, the architectural firm
selected earlier by the County to provide both programming and design of the
WCDF. The firm' s proven past capabilities, knowledge of the project, and
availability of and familiarity with the construction documents all justify
using them on this facility addition. For this project, the architect
proposed a number of MBE/WBE consultants. Of their total fee, 14. 5% is
committed to WBEs (goal is 10%) and 18.7% is committed to MBEs (goal is 5%) .