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HomeMy WebLinkAboutMINUTES - 10051993 - FC.2 BOARD OF SUPERVISORS FROM: Finance Committee Contra Cx)sta DATE' October 5, 1993 Coiry SUBJECT:KELLER LANDFILL COMMUNITY ASSISTANCE MITIGATION FEES - 1993-94 BUDGET DEVELOPMENT REVISED SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AM JUSTIFICATION RECOMMENDATIONS: The Committee refers the following staff recommendations to the Board for consideration. 1. Continue funding mitigation projects begun last fiscal year. 2. Determine which new projects will receive the remaining $50,000 of anticipated fee revenue. Projects identified by staff include Library and proposed integration of family services by Probation, Health and Social Services departments with the Bay Point community. 3. Direct Community Development department to develop a list of recommended community based mitigation projects totalling $160,000 and report these recommendations to the Finance Committee. During the process, staff are to consult with PRIDE, West Pittsburg MAC, Ambrose Recreation and Parks District Board of Directors and other Bay Point community leaders. 4. Determine how much mitigation fees should be spent on department expenses related to application processing and contract administration. Supervisor Bishop raised reservations with the projects related for continued funding and greater reservations with the new proposals, and suggested all projects and proposals be evaluated. Also, Supervisor Bishop suggests that the Finance Committee review the mitigation fees and prepare a recommendation to the Board on the efficacy of continuing the fees. BACKGROUND: Procedures for allocation of Keller Landfill Mitigation fees are outlined in an August 11, 1992 Board Order. According to this Board Order, the Finance Committee is responsible for developing allocation recommendations for one of the mitigation fees, community assistance fees. CONTINUED ON ATTACHMENT! — YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(s)* ACTION OF BOARD ON I October 5 , 1993 APPROVED AS RECOMMENDED X OTHER X Supervisor Powers moved approval of recommendations 1 , 2 , 3 , and 4 and to not include the direction in the paragraph following recommendation 4 . Supervisor Bishop objected to the exclusion of the paragraph and voted no. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES* I , II , IV, V NOES. III AND ENTERED ON THE MINUTES OF THE: BOARD ABSENT: ABSTAIN: - OF SUPERVISORS ON THE DATE SHOWN. :C: county Administrator ATTESTED October 5 , 1-993 County Counsel PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR 382/7-83 BY—4AJJL—I DEPUTY -2- Proposed Expenditures: Our office and the Community Development department anticipate certain revenues of $500,000 for fiscal year 1993-94 from community assistance fees. A memo was sent to you and the other board members on September 7 outlining how all mitigation fees might be spent (see attachment A). It is recommended that last year's community assistance projects be continued at the slightly reduced level of $450,000. The $50,000 reduction would be made to the Sheriffs Patrol. Under the proposal, the Sheriff would actually still receive $210,000 of mitigation fees, but only $140,000 would come from community assistance mitigation fees. Committed/Pre-existing Projects Code Enforcement $ 60,000 Property Clean-up* 90,000 Patrol/Dumping & Litter Control 140,000 Community Projects (contracts with local organizations) 160,000 Subtotal $450,000 *Clean-up performed by General Assistance recipients under General Service department's supervision. The $50,000 balance could be spent on the library system, Service Integration or other community projects in the Bay Point area. Service Integration is the Board's initiative to increase the efficiency and effectiveness of service to families. The Health, Social Service, and Probation Departments currently provide up to 9 individual services to families. This effort would consolidate activities by developing a comprehensive family plan, as well as reducing bureaucracy. The project uses service teams to enable workers to focus on outcomes for families, rather than process. In addition, community resources will be tapped to support families. Project Options Bay Point Service Integration One-time Capital costs $ 40,000 Annual operations 110,000 Library 25,000 Other Proposed Procedures: Last year Community Development staff assisted the Finance Committee through assembly and evaluation of proposals from community based organizations, and subsequent contract administration. It is recommended that this procedure be followed with time and expenses billed to the Community Mitigation fund. Appropriate departments shall be reimbursed based on actual time spent and expCnses. A procedure for host community mitigation project review is provided in attachment B. Attachment A OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY 651 Pine Street, 11th Floor Martinez, CA 94553 DATE: September 7, 1993 TO: Board of Supervisors ru'L, FROM: Phil BatcheAr', County Administrator SUBJECT: Keller Canyon Landfill Mitigation Fees 1993/94 Budget Development On August 17 a Finance Committee report was approved authorizing staff to initiate the budgeting process for the 1993-94 Keller Canyon Landfill mitigation fees pursuant to Board procedures established in August of 1992. The attached table represents proposals for expenditures of the Transportation, Open Space/Agriculture and Community Assistance funds. We have an anticipated budget of$500,000 for each category. Current project commitments are provided along with funds remaining. Project options are also provided. The Board of Supervisors has incorporated public input into the budgeting of mitigation fees through the Board's Transportation Committee, Finance Committee, Internal Operations Committee and Liaison Committee to the East Bay Regional Park District. Specific recommendations for each mitigation fund are proposed at the committee level to be adopted by the Board. Once each committee has had an opportunity to deliberate and act on their respective mitigation fund budget, this can be considered by the Board as a whole. Linda Bulkeley of my office is available to answer any questions regarding these procedures. Her number is 646-4870. PB:LMB attachment cc: Jim Cuter, Liaison Committee, East Bay Regional Park District Tony Enea, Finance Committee Steve Goetz, Transportation Committee Claude Van Marter, Internal Operations Committee -Unda Bulkeley, CAO lk 0 00 @ 0 --i> CL 3 a cr c 1* 0 0 0 (0 0 01 co > CL in 4A 4A (D a (.n CD -0 C) C) to 0 0 0 C) CL 0 0 T 0 Cl) 0 ;o ;o X -0 0 0 0 O Cf) '(D Cl) CD CD CD c m o 0)cr 03 -0cn cr a ;o 0 m W 6 CD CD V) r- :1 "a co- 0 0) co CD ai (a :? 3 (Do ::4 (D c (D 0) :3 0 c 0 m CD 0 :3 '0 s. 0 0 0 m CD r- o r- m X > 0 3 > 49 .64 4A 46q (A 0 z A 4(09 4A N) 4A ro EFi c -L -< 0 0) 4 (D 0 i to 0 07 0 -4 00 0 C) 0 0 0 0 0 0 0 0 C) (D Z b b b b bb b b b c) -0 .0 08000 0000 0 00 0 ooC-) 0 0 0 C) 00 -n ;o G) 4A > 469 0 CD Ln 0 a o 0 W 0 0 0 C) z c 0 0 0 0 C) 0 (C) -n 0 z co > 5 > X ;o X m 0 2) CL 0 > 0 0CAN w W "0 I c & 0.a = = 2, cr " a 0 - C, u o :3 r @ L 0 0 CD 70 2K -j 0 m 0 Ch 0 < @ 0 M V) 0) a 0 V) 0- (n > 0 C 5 0 (D CL 0 0 0 z @ c 0 0 :3 40 469 49 4A 4�9 3 4 4Gq <A -0 kO 6q VI 0 N) 0) 0 C) 0 4 CJt fQ C) C 0 0 P N N 0 0 0 C) "o 0 b 0 b b C) b 0 "(::) c) CD -C) 0 0 co 0000 000000 0 0 00 0 C) 0 0 0 o C) 0 C 0 CD :3 CL CD 0 CD NOTICE TO ALL INTERESTED PARTIES: Attached is an application package for Community Assistance Trust Fund Projects for 1993-94 funding. This application is specifically intended for sponsors of projects which (a) provide Youth Recreation or (b) meet other Community Needs in the area impacted by the Keller Canyon Landfill. The Keller Canyon Landfill Community Assistance Trust Fund for 1993-94 provides $160,000 in funding for Youth Recreation Projects and other Community Needs Projects. County staff will refer all applications to the Advisory Committee for review. The Committee will hear all applicants prior to formulating its recommendations to the Finance Committee for the Board of Supervisors. Final funding decisions will be made by the Board of Supervisors. In preparing your proposal, please note the importance of identifying alternative subsequent funding for continued operation of your project. The Trust Fund comprises mitigation fees collected from users of the Keller Canyon Landfill.. Priorities for use of these funds may change from one year to the next, based on community input to the Board of Supervisors. Further, the amount available may vary considerably from year to year, based on landfill usage. Therefore, your proposed project should be developed and presented in such a manner as to ensure that the Trust Fund support it may receive will not be required in future years. A tentative Funding Process Schedule is as follows: Submission to Review by Staff Review by Advisory Committee Review by Finance Committee for Recommendation to the Board of Supervisors Board Decision If you have any questions or would like to meet with staff to discuss your project or the Community Assistance Trust Fund, call Very Truly Yours, Tom Torlakson, Chair Board of Supervisors KELLER CANYON LANDFILL COMMUNITY ASSISTANCE MITIGATION TRUST FUND APPLICATION FOR 1993-94 FUNDS Please type or print and return to 651 Pine Street, Martin'0z, CA 94553. You are required to submit ten (10) copies of this application and all required attachments. Attachments must be collated with the applications. Applicants are requested to limit their responses to the space on this form. Telephone inquiries may be directed to I. Project Name: Sponsor: Contact Person: Address: Telephone Number: Amount of Community Assistance Mitigation Trust Funds Requested: $ Describe time frame for disbursement of funds: Total Project Cost: $ Project Category: (Check One) Youth Program Other Community Need 11. Project Description: Ill. Community Need/Benefit: IV. Project Implementation: Who will be responsible for implementing this project? What is the proposed schedule for implementing this project? Page 2 V. Is this a new or ongoing project: New Ongoing If this is a new project, please describe what efforts have been made to secure other funding sources for continuing operation. If this is an ongoing project, please complete the following: Will this proposal allow services to be increased? Does this proposal increase current funding? As Project Sponsor, describe the efforts being made to assure that other funding can be secured for operation of this project in future years. VI. Who will be served by this project? VII. What do you expect to accomplish with this funding? VIII. Are similar services provided by another agency in your service area? If yes, what have you done to coordinate with such agency or agencies to avoid duplication of services? IX Attachments: Please submit all Attachments described on page 3. LIST OF REQUIRED ATTACHMENTS 1. IF YOU ARE A NON-PROFIT AGENCY: ATTACHMENT A: Your Agency's non-profit status papers, including organizational statement, certification from state, non-profit tax exempt status documentation, and agency by-laws. ATTACHMENT B: Evidence of your agency's efforts to obtain funding from other sources including letters of commitment. ATTACHMENT C: Current staff organization chart of your agency, identifying those staff persons/positions who will be directly involved with this project. ATTACHMENT D: A detailed, line-item budget for all aspects of the proposed project, including all revenues and expenses. ATTACHMENT E: Your agency's last audit report, including management letter(s). ATTACHMENT F: Your agency's most recent financial statement. ATTACHMENT G: A list of your agency's current officers and Board of Directors. ATTACHMENT H: A brief history of your agency, including a discussion of all other services provided. One copy of each of the above must be attached to each copy of your application. 2. IF YOU ARE A SINGLE INDIVIDUAL OR AN INFORMAL GROUP: ATTACHMENT A: List who will be involved in the operating activity you propose. 1. Who will do the work? 2. Who will be in charge? 3. Who will keep track of funds and work? ATTACHMENT B: Describe your experience in carrying out this type of activity. ATTACHMENT C: Provide a detailed, line item budget for aspects of the proposed project, including all revenues and expenditures. One copy of each of the above must be attached to each copy of your application.