HomeMy WebLinkAboutMINUTES - 10051993 - 1.44 f �
� 1 ® 44
TO: BOARD OF SUPERVISORS +
FROM: Mark Finucane, Health Services Director h ` ` Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: September 23, 1993 County
SUBJECT: Approval. of Contract Amendment Agreement #22-435-2 with
Catholic Charities (Diocese of Oakland)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Contract Amendment Agreement #22-435-2 with
Catholic Charities (Diocese of Oakland) , effective August 1, 1993, to
amend Standard Contract #22-435 (as amended by Contract Amendment
Agreement #22-435-1) , to increase the payment limit by $36,442, from
$45,500 to a new two-year Contract payment limit of $81,942, and to
extend the term of the Contract through June 30, 1994.
II. FINANCIAL IMPACT:
This Contract is funded 100% by Federal funds through the CARE Act,
Title 1, and HUD "Housing Opportunities for People with AIDS" monies.
No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
In October, 1992, the County Administrator approved, and the
Purchasing Agent executed, Standard Contract #22-435 with Catholic
Charities (Diocese of Oakland) , to provide housing advocacy services
for persons in Contra Costa County with HIV Disease and their
families, for the period from August 1, 1992 through June 30, 1993 .
Contract Amendment Agreement #22-435-1, approved by. the Board of
Supervisors on June 22, 1993 , extended the term of the agreement
through November 30, 1993 .
Approval of Contract Amendment Agreement #22-435-2 will allow the
Contractor to provide additional case management services, including
emergency housing, food and transportation assistance, through June
30, 1994.
CONTINUED ON ATTACHMENT: YES SIGNATURE•
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM DA ION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON OCI APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
o' UNANIMOUS (ABSENT " ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Wendel Brunner, M.D. (313-6712) OF SUPERVISORS ON THE DATE SHOWN.®CT 5 1993
CC: Health Services (Contracts) ATTESTED
Risk Management Phil Batchelor,Clerk of the Board of .
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-83 BY DEPUTY
Contra Costa County . 44 'Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number 22-435-2
Fund/Org , 5829/38
Account # 2310
Other #
I. Identification of Contract to be Amended.
Number: 22-435 (as amended by Contract Amendment Agreement 122-435-1)
Effective Date: August 1, 1992
Department: Health Services - Public Health
Subject: Housing advocacy services for persons in Contra Costa County
with HIV Disease and their families
2. Parties. The County of Contra Costa, California (County) , for its'
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: CATHOLIC CHARITIES (DIOCESE OF OAKLAND)
Capacity: Nonprofit California corporation
Address: 433 Jefferson Street, Oakland, California 94607
3. Amendment Date. The effective date of this Contract Amendment Agreement
is August 1. 1993
4. Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVISORS the Board of Supervisors and County
Administrator
BY
Chairman/Designee Deput
CONTRACTOR
By By
(Designate business capacity A) (Designate business apacity B)
Note to Contractor: For corporations (profit or nonprofit), the contract must be signed by
two officers. Signature A must be that of the president or vice-president and Signature B
must be that of the secretary or assistant secretary (Civil Code Section 1190 and
Corporations Code Section 313). All signatures must be acknowledged as set . forth on page
two.
Contra Costa County
Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number , 22-435-2
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
By
De igne
APPROVED: COUNTY ADMIN STRATOR
By
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No.6193
State of.� .,L�D N1�1 �''
�■�OPTIONAL. SECTION
/ CAPACITY CLAIMED BY SIGNER
County of Though Though statute does not require the Notary to
�///���// fili in the data below, doing so may prove
"/ t invaluable to persons relying on the document.
On r b e e, INDIVIDUAL
ATE NAME,TITLE OF OFFICE •E.G.,*JANE DOE, ARY PUBLIC`
personally appeared 9/7 eP-t /a J'f ❑CORPORATE OFFiCER(S)
NAME(S) SI E (S) } TITLE(S)
personally known to me-OR-❑ proved to me on the basis of satisfactory evidence ❑PARTNER(S) LIMITED
to be the person(s) whose name(s) is/are ❑GENERAL
subscribed to the within instrument and ac- ❑ATTORNEY-IN-FACT
knowledged to me that he/she/they executed ❑TRUSTEE(S)
the same in his/her/their authorized GUARDIAN/CONSERVATOR
capacity(ies), and that by his/her/their OTHER:
y L SERh signature(s) on the instrument the person(s),
C 11GN or the entity upon behalf of which the
M1KARYPUBLIC.OLFO M person(s)acted, executed the instrument.
AAACM
»ate oout it.
1 SIGNER IS REPRESENTING:
NAME OF PERSON(S)OR ENTrrY(IES)
WITNESS my hand and official seal
SIGNATUR NOTARY
OPTION SECTION
THIS CERTIFICATE MUST BE ATTACHED TO TITLE OR TYPE OF DOCUMENT
THE DOCUMENT DESCRIBED AT RIGHT:
NUMBER OF PAGES DATE OF DOCUMENT
Though the data requested here is not required by law,
it could prevent fraudulent reattachment of this form. SIGNER(S)OTHER THAN NAMED ABOVE
01993 NATIONAL NOTARY ASSOCIATION-8236 Remmet Ave.,P.O.Box 7184•Canoga Park,CA 91309.7184
AMENDMENT SPECIFICATIONS
Number 22-435-2
In consideration of the Contractor's willingness to provide additional services under
Contract #22-435, as amended by Contract Amendment Agreement #22-435-1, County and Contractor
agree to amend said Contract as specified below while all other parts of the Contract remain
unchanged and in full force and effect.
1. Extension of Term. The term set forth in Paragraph 1. (Extension of Term) of Contract
Amendment #22-435-1 is hereby extended through June 30, 1994.
2. Payment Limit Increase. The payment limit set forth in Paragraph 2. (Payment Limit
Increase) of Contract Amendment Agreement #22-435-1 is hereby increased by $36,442 from
$45,500 to a new total Contract Payment Limit of $81,942.
3. Modification of Payment Provisions. Paragraph 3. (Modification of Payment Provisions)
of Contract Amendment Agreement #22-435-1 is hereby modified to read as follows:
"[%] d. $ 1.636 monthly for services performed during the months of August,
1992 through March, 1993;
$ 5.074 monthly for services performed during the months of April,
1993 through June, 1993;
$ 3.438 for services performed during the month of July, 1993;
$ 6.750 monthly for services performed during the months of August,
1993 through November, 1993;
$ 3.312 monthly for services performed during the months of December,
1993 through May, 1994; and
$ 3.322 for the month of June, 1994; provided that final contract
payment will be withheld from Contractor pending receipt of a
properly documented final demand and approval by the Health
Services Director, or his designee, of Contractor's final
activity report specified in Paragraph 3. (Progress Reports)
of the Service Plan."
4. Modification of Service Activities. Paragraph 4. (Modification of Service Activities)
of Contract Amendment Agreement #22-435-1 is hereby modified to read as follows:
"2. Service Activities. Contractor shall provide HIV/AIDS Case Management services,
including, but not limited to, emergency housing, food and transportation assistance, for
Contra Costa residents diagnosed with HIV Disease, in accordance with the Work Plan which is
on file in the County's AIDS Program Office, 597 Center Avenue, Suite 200, Martinez, and
which.is incorporated herein by reference."
Initials:
Contractor County Dept.
1
AMENDMENT SPECIFICATIONS .-
Number 22-435-2
5. Submission of Progress Reports. Paragraph 5. (Submission of Progress Reports) of Contract
Amendment Agreement #22-435-1 is hereby modified to read as follows:
"3. Reports. Contractor shall submit to County's Health Services Director, or his
designee, quarterly written progress reports and monthly data reports, in the form and
manner required by County. Said progress reports shall include, but not be limited to,
the following:
a. A description of Contractor's progress in conducting said HIV/AIDS Case
Management services;
b. A cumulative description of the work and services provided;
C. Any difficulties or special problems encountered;
d. Any pertinent facts or interim findings; and
e. A statement that the Contractor is or is not progressing satisfactorily in
conducting and completing the services.
Contractor shall submit on or before August 15, 1994, to County's Health Services
Director, or his designee, a written Final Activity Report which shall include, but not
be limited to, an evaluation of the quantity, quality, and impact of the work
undertaken in conducting the services provided under this Contract.
4. . Right of Inspection. Upon County's request, Contractor shall make available to
County's AIDS Program Director or her designee for review, all records and materials
relevant to the documentation of services provided under this Contract.
In addition, as. requested by County, Contractor shall assist County's designated
Contract Monitor in conducting site visits."
6. Meeting Requirements. The Service Plan of Standard Contract #22-435 is hereby modified
by the addition of a new Paragraph 8. (Attendance at Meetings) to read as follows:
"8. Attendance at Meetings. Contractor shall attend scheduled meetings and training
sessions for Contractors of the Contra Costa HIV Interagency Network. In addition,
Contractor shall regularly attend scheduled meetings of the Contra Costa HIV/AIDS
Consortium."
. 7. Modification of Subject. The Subject set forth in Paragraph 1. (Identification of
Contract to be Amended) of Contract Amendment Agreement #22-435-1 is hereby modified to read
as follows:
"Subject: HIV/AIDS Case Management Services"
Initials:
Contractor County Dept.
2