HomeMy WebLinkAboutMINUTES - 01191993 - 1.39 1 � 39
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS DATE: January 1:9, 1993
FROM: Richard J. Martinez, Acting Interim Executive Director
SUBJECT: CONVENTIONAL PUBLIC HOUSING PROGRAM
BUDGET REVISION NO. 1 FOR THE
FISCAL YEAR ENDING MARCH 31, 1993
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3665 indicating review and approval of Revision No. 1 to
the Operating Budget for LHA-Owned Rental Housing Properties and Resolution No. 3666
certifying compliance with Section 207(A) of the Annual Contributions Contract, as
recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
The Operating Reserve Balance at March 31, 1993 is now estimated to be
$1,079,077. This represents 52% of the maximum allowed and is an increase. Should
the additional operating subsidy be received from HUD, a net increase of $12,241
would be added to the Operating Reserve.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
This budget revision incorporates an expense increase of $46,730 in
miscellaneous administrative expenses other than salaries, tf:)Iants services,
maintenance and operation costs, payments in lieu of taxes, collection losses and
betterments and additions. Additionally, the proposed changes in the budget reflect
an income decrease of $28,279 for current year operating subsidy received from HUD,
and an income increase of $50,959 from HUD for PFS Adjustments of utilities for
fiscal year ended March 31, 1992.
On January 11, 1993 the Budget Committee of the Advisory Housing Commission
met to review this proposed Budget Revision No. 1 and recommended approval to the
Advisory Housing Commission. At its Regular Meeting on January 11, 1993 the Advisory
Housing Commission voted to recommend adoption of Resolution No. 3665 indicating
review and approval of Revision No. 1 to the Operating Budget and Resolution No. 3666
certifying compliance with Section 207(A) .of the Annual Contributions Contract.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolutions No. 3665 and
3666, the Housing Authority of the County of Contra Costa would not be in compliance
with HUD budgeting procedures for the public housing program.,
CONTINUED ON ATTACHMENTt YES SIGNATU(tEt L1dtY.�
RECOMMENDATION OF EXECUTIVE DIRECTOR �•
RECOMMENDATI NOF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON January 19, 1993 APPROVED AS RECOMMENDED x OTHER
VOTE OF COMMISSIONERS
x UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS A TRUE AND
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARO
OF COMMISSIONERS ON THE DATE SHOWN.
C C: ATTESTED January 19, 1993
Phil Batchelor. Clerk of the
Board of Commissioners
M382/7•e3 BYy DEPUTY
� 0 39
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3665
RESOLUTION INDICATING REVIEW AND APPROVAL
OF REVISION NO. 1 TO OPERATING BUDGET
FOR LHA OWNED RENTAL HOUSING PROPERTIES
WHEREAS, the Board of Commissioners did in fact review and approve an operating budget
for Projects CAL 11-1 thru CAL 11-6; CAL 11-8 thru CAL 11-13, and CAL 11-15
for the fiscal year ending March 31, 1993 in its Resolution No. 3626 dated
January 28, 1992; and,
WHEREAS, said budget has been reviewed and Staff has recalculated the subsidy
payments due to the Housing Authority for the Fiscal Year ending March 31,
1993 and prepared Budget Revision No. 1 to the Operating Budget:
NOW, THEREFORE, BE IT RESOLVED after review of said calculations and Budget
Revision No. 1, the Board of Commissioners of the Housing.Authority of the
County of Contra Costa hereby approves said revision and finds:
(1) That the proposed expenditures are necessary in the
efficient and economical operation of housing for the
purpose of serving low-income families;
(2) That the financial plan is reasonable in that it is
prepared in accordance with Performance Funding; and
(3) That no PHA employee reflected in the Operating Budget is
serving in a variety of positions which will exceed 100%
allocation of his/her time, as required in Paragraph 2-6
and Exhibit 2-7 of the Financial Management Handbook,
7475.13 REV.
(4) That all proposed rental charges and expenditures will
be consistent with provisions of law and the Annual
Contributions Contract. ,
ADOPTED ON January 19, 1993 by the following vote of the Commissioners:
AYES: Commissioners Powers, Smith, Bishop, McPeak, Torlakson
NOES: None
ABSENT: None
ABSTAIN:
I hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of th9
Boar,'of Sunervi o s on the date shown. J
ATTESTED: A L-L�3
PHIL B CHLOR,Clerk of a Board
of Supervisors and County Administrator
8q - ,Deputy
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3666
RESOLUTION CERTIFYING COMPLIANCE
WITH SECTION 207(A) OF
ANNUAL CONTRIBUTIONS CONTRACT
WHEREAS, Section 207(A) of the Annual Contributions Contract., , Part II,
Terms and Conditions requires Reexamination of Income of Families
in Occupancy; and,
WHEREAS, the Policy and Procedure Manual , 9.0 as adopted by the Board of
Commissioners of the Housing Authority of the Country of Contra
Costa contains the same Terms and Conditions of above Section of
the ACC:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners certifies
that it is in compliance with the requirements that the Housing
Authority will "At least once a year examine the incomes of fami-
lies living in the projects: Provided that the length of time
between the admission of a family subject to yearly examination
and the first re-examination of such family may be extended to not
more than 18 months if necessary to. fit a re-examination schedule
established by the Local Authority."
ADOPTED ON January 19, 1993 by the following vote of the Commissioners:
AYES: Commissioners Powers, Smith, Bishop, McPeak, Torlakson
i.
NOES: None
ABSENT: None
I hereby certify that this is a true and correct copy of
ABSTAIN' an action taken and entered on the minutes of tng
Boarr'of Supe s rs on the date shown. �,?
ATTESTED:
PHIL BIKTCHELOR,cierk dYthe Boara
Of Supe isor and County Administrator
By ,Deputy
HUD-52504 Form Approved / l� Nage I or c
January 1972 OMB No. 63-Rodd
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TYPE OF HUD-ASSISTED PROJECT(S):
LOW-RENT HOUSING PROGRAM LHA-Owned Rental Housing. . . . . . .
OPERATING BUDGET LHA-Leased Housing-Section 23 or 10(c) . . . . . []
93 LHA-Owned-Homeownership . . . . . . . . . . . . .
For Fiscal Year Ending March 31, _ 19 LHA-Leased-Homeownership. . . . . . . []
Q ORIGINAL REVISION NO. LHA-Conveyed Project-Administration Contract. n
NAME OF LOCAL AUTHORITY: CONTRACT NOAS):
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA SF-182
PROJECT NOAS): CA011001 thru CA011006;
LOCALITY: CA011008 thru CA011013• CA011015
3133 Estudillo Street, P.O. Box 2759 NO.OF O.U. NO. OF UNIT IMONTHS OF
Martinez, CA 94553 AVAILABILTY:
1131 13,572
HUD AREA OFFICE: HUD REGIONAL OFFICE:
ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES
LAST XTC$C
San Francisco San Francisco FISCAL
YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS
BUDGET
YEAR
1g 92 1s 93 AMOUNT AMOUNT
PUM PUM PUM (ToNearest$Z0) PUM (To Neareet$10,'
LINE NO. (1) (2) (3) (4) (5) (6) (7)
Homebuyers Monthly Payments For:
001 Operating Expenses _
002 Earned Home Payments Account
003 Nonroutine Maintenance Reserve
004 Toro) Brook-Even Amount(sum of Lines 001, 002, & 003
005 Excess ( or Deficit).in Break-Even Amount
006 Homebuyers Monthly Payments (Contra)
OPERATING RECEIPTS:
010 Dwelling Rentals 79.3593.01 93.01 2,619,530
020 i Excess Utilities 1.24 1.22 1 1.22 16,550
030 1= a. Nondwelling Rentals 1.22 .73 .73 9,840
040 ILI
V Total Rental Income __�JLLMA94,96 194.96 2,645,920
050 d ILI
Interest on General Fund Investments1.67 2.66 2.66 36,100
060 Other Operating Receipts 3.52 4.00 4.00 54,310
090 1 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB.
OPERATING EXPENDITURES:
ADMINISTRATION:
110 salaries 24.97 25.44 25.44 345,330
120 Administration Expenses Other Than SalariesTO-. 1. 11. 159,8401 1
190 Tott I'Administration Expenses 35.40 37.03 37.22 505,170
TENANT SERVICES:
210 I Salaries. -
220 Recreation, Publications and Other Services .81 .72 1.18 16,000
230 Contract Costs•- Training and Other _ .52 .55 .70 9,500
290 Total Tenant Services Expenses 1.33 1.27 1.88 25,5001
UTILITIES:
310 N Labor .15 .14 .1"4 1,950
320 utilities 50.76 57:24 57.24 776,840
390 Total Utilities Expenses 50.91 57.38 57.38778 790
O W ORDINARY MAINTENANCE AND OPERATION:
410 w Z Labor _ 73.82 80.03 80.03 1,086,150
IL
420 x f. Materials 24.81 24.80 27.75 376,670
W
430 O O Contract Costs
450 Z O Total Ordinary Maintenance and Operation Expenses 1-9.90 1-37.50 140-44 1 ,906,140
a a PROTECTIVE SERVICES:
460 W Labor
470 p Materials
480 Contract Costs21,951
49.0 Total Protective Services Expenses 1. 7 1. 1,79
GENERAL EXPENSES.
510 Insurance 21.94 25.65 25.6 348,16
520 Payments in Lieu of Taxes 3.22 3.31 3.3 45,00
530 Terminal Leave Payments .16 .27 .2 3,62
540 Employee. Benefit Contributions 31.95 39.61 39.61 537,53(
550 Collection Losses 2.23 2.89 3.8 52,39(
560 Other General Expenses .01 .02 .0 30
590 Total General Expenses
600 TOTAL ROUTINE EXPENSES
610 RENTS TO OWNERS OF LEASED DWELLINGS
90 TOTAL OPERATING EXPENSES _78375F 3 0 6.5 5 311.27 4,224,55
NONROUTINE EXPENDITURES:
W
710 Z Extraordinary Moint6nonee 3.11 5.06 4.99 67,760
720 Replacement of Equipment 3.57 1 4.19 3.14 42,660
q4O
0 Betterments and Additions 2.05 .74 .97 13,230
a Other Nonroutine Expenditures Casualty Loss 6.00 4.42 4.42 60,000
Z TOTAL NONROUTINE EXPENDITURES 14.73 114.41 11 13.521 183
HUD-52564
HUD-52564 Pogo 2 of 2
January 1972
NAME OF LOCAL AUTHORITY:
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
LOW-RENT HOUSING PROGRAM HOUSING AUTHORITY OF THE COUNTY
OPERATING BUDGET OF CONTRA COSTA
LOCALITY: '
For Fiscal Year Ending March 31 _ 19 93 3133 Estudillo Street, P.O. Box 2759
Q ORIGINAL EX3 REVISION NO. 1 Martinez, CA 94553
CONTRACT NO.(S):
ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES
SF-182 LAST XX;K
PROJECT NOAS): CAO11001 thru CA011006• CA011008 FISCAL XCKXMWXc
YEAR CURRENT
LHA ESTIMATES HUD MODIFICATIONS
thru CA011013; CA011015 BUDGET
TYPE OF HUD-ASSISTED PROJECT(S): YEAR
LHA-Owned-Rental Housing � LHA-Loosed-Homeowners hip 17 Ig 92 19 AMOUNT AMOUNT
1.
LHA-Loosed-Section 23 or 10(c) LHA-Conveyed Project PUM PUM PUM (ToNeareat$10) PUM (ToNeares($10
LHA-Owned.Homeownership a Administration Contract F
LINE NO. (1) (2) 13) 1 (4) (5) 1 (6) 1 (7)
OTHER EXPENDITURES:
810 Prior Year Adjustments ( •31) ( .38) (5,220
820 Other Deductions
830 Total Other Expenditures ( .31) ( .38) (5,220
890 TOTAL OPERATING EXPENDITURES 97.92 P20.96 P24.41 4,402,980
RESIDUAL RECEIPTS (OR DEFICIT) BEFORE HUD CONTRIBU-
900 TIONS AND PROVISION FOR OPERATING RESERVE: ( 10,92 119.34 122.79 1,666,650
910 Basic Annual Contribution (Loosed Project)
RESIDUAL RECEIPTS (OR DEFICIT) BEFORE OTHER HUD CON-
920 TRIBUTIONS AND PROVISION FOR OPERATING RESERVE:
OTHER HUD CONTRIBUTIONS
930 Operating Subsidy L03.34 117.86 117.86 1,599,653
940 Special Family Subsidy prior Yr Adjustments 7.49 3.75 50,959
950
960 Total Other"HUD Contributions L10.83 7,
970 Residual Receipts (or Deficit) before Reserve ( .09) (1.49 1.18 16 038
980 Provfslon for Operating Reserve 9 8 6
990 Residual Receipts (or Deficit)
OPERATING RESERVES
FOR A CONTRACT OR PROJECT
LINE Part I — Maximum Operating Reserve
NO. End of Current Budget Year
SECTION A - LHA-OWNED RENTAL HOUSING $
01 One-half (50%) of Line 600-Column 5-Form HUD-52564 for a Contract 2,080,320
SECTION B - LHA-LEASED HOUSING - SECTION 23 OR 10(C) $
02 One-half (50%) of Line 600-Column 5- Form HUD-52564 for a Project i
SECTION C - LHA-OWNED OR LEASED HOUSING-HOMEOWNERSHIP
03 One-half (50%) of Line 600-Column 5- Form HUD-52564 for a Protect
04 One-third (33-113%). of Line 004-Coluritn 5- Form HUD-52564 for a Proiect
Tofal (Sum of Lines 03 and 04)
Part II — Provision for and Estimated or Actual
Operating Reserves at Year End
06 Reserve at End of Previous Fiscal Year - Actual 3-31-91 $ 1,096,514
07 Provision for Reserve - Current Budget Year - Estimated or Actual 3-31-92 (1,399)
08 Reserve at End of Current Budget Year- Estimated or Actual 3-31-92 1,095,115
09 Provision for Reserve - Requested Budget Year- Estimated 3-31-93 (16,038)
10 Reserve at End of Requested Budget Year - Estimated 52% 3-31-93 1,079,077
LHA APPROVAL:
(Name and Title) (Signature) (Dale)
AREA OFFICE APPROVAL
(Name and Title) (Signature) (Date)
PHA-2571 Form Approved. Name of Local Authority
March 1966 lludpet Bureau No.634M.5 HOUSING AUTHORITY OF THE
COUNTY OF CONTRA COSTA
Operating Budget o I ty ox Fiscpl Year End
71 Estudillo St. Rev. 111
Schedule of Administration Expense Other Than Salaries Martinez, CA 94553 3-31-93
(1) (2) (3) 4) 5)
Distribution by Program
Total. PHA•Aided Pr m
Description Requested _ Othet
Bvdget Monagement Development Programs
1 Legal Expense See Special Note in Instructions)
Travel, No. Persons
Aggregate
Trips to Conventions and-Meetings: Dos of
N r ani t'o9{tn ,Loe ion cisco, CA Com4'r 512 Travel 5,200 940 4,260
2 Nahro Reg-Pa:m Springs, CA 3 3 24 b,280
3 Nahro Reg-Marina del Rey, CA4,320 780 3,540
4 CLPHA;Na ro I�bg. Work. Wash. R02
5 Nahro Bi-Chapter, Monterey,alai Travel ToConventions and Meetiings 4, 20 r
Workshops-
Other LMA Trovol: ps aFU NARRO
7 Outside Area of LHA Jurisdiction Reg. Board Mtg. I-A 3,900 700 3,200
8 Within Area of LHA Jurisdiction 25,040 4,510 20,530
9 Total Other E144Travel 28,940 5,2 0 23,730
10 Total Travel 53,660 9,660 44,000
11 Pubbications 17,040 3 r 070 13,970
12 Membersh�i Dues and Fees 30,520 5,490 25,030
13 Telaphone and Telograph 78,920 14,210 64,710
Sundry:
14 Rental of Office Space 251,430 37,200 214,230
15 Collection Agent Fees and Court Costs 1,750 1,750
16 Account.ing and Auditing Fees _ _ 10,500 1,800 8,700
17 Forms Stationer and Office Su plias 85,370 15 370 70 000
is A'll Other Svndry Expense 388,510 71,290 317,220
19 Total Sundr
737L560 127,410 610,150
20 Total Adminishation Expense Other Than Salarles 917,700 159 840 757,_860
Justification of Travel to Conventions and Meetings
Line 8 - Board Resolution on Personal Use of Auto:
Executive Director: $ 5,040
Commissioners: 6,200
Mileage for Other
Management Employees: 13,800
Total
Requested Other
ALL OTHER SUNDRY EXPENSE Budget Aided Programs
Staff Training 15,000 2,700 12,300
Postage 61,030 10,990 50,040
Office Machine Contracts/Repairs 94,800 17,060 77,740
Fiscal .Agent Fees 1,650 1,650.
Other Legal Fees 47,150 23,580 23,570
Miscellaneous 31,590 5,690 25,900
Contract Labor-Administrative 137,290 9,620 127,670
TOTAL: 388,510 71,290 317,220
PHA-2571
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