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HomeMy WebLinkAboutMINUTES - 01191993 - 1.31 14 TO: BOARD OF SUPERVISORS sE Contra _l CostaFROM: Phil Batchelor, County Administrator x :z County DATE: January 12, 1993 SUBJECT: OPTION TO LEASE OR PURCHASE REAL PROPERTY WITH DOUGLAS ASSOCIATES FOR CONSOLIDATED SOCIAL SERVICES FACILITY SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE an Option to Lease or Purchase Real Property, commencing January 20, 1993, for a period of approximately two months, with Robert Cass, Inc. , dba Douglas Associates, for the premises designated as Lots 5 and 6, Subdivision 6212, in the Northshore Business Park, Hercules, California, for occupancy by the Social Service Department, under the terms and conditions more II particularly set forth in said Option and AUTHORIZE the. Director of 1 'General Services to' EXECUTE said Option on behalf of the County. DETERMINE that the above project is a Class Twenty-Seven (27) i Categorical Exemption under the California Environmental Quality f� Act. ` DIRECT the Director of Community Development .to FILE a Notice of Exemption with the County Clerk. FINANCIAL IMPACT The recommended action will have no negative fiscal impact to the Social Services Department or County general funds for the current fiscal year. The option costs will be funded by restricted capital projects bond financing. CONTINUED ON ATTACHMENT: YES SIGNATURE: iL"• RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON V APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON TH DATE SHOWN. 9 ATTESTED Contact: Alan Pfeiffer 313-7250 PHIL BATCH LOR,CLERKOFTHEBOARDOF M. General Services SUPERVISORSAND COUNTY ADMINISTRATOR County . Administrator _County Counsel9A� Auditor-Controller BY DEPUTY Social Service -2- BACKGROUND The recommended action represents a culmination of several years of planning effort to secure a northern West County Social Service facility for consolidation and replacement of two leased facilities . Approval of the option will be the first step to secure the property rights for construction of a new building for the Social Service Department. The parcels will be otherwise committed by the end of this month and not available to the County unless this option is approved. If a facility is constructed, the process will be the same as has been used for the other Social. Service buildings in Antioch and Martinez whereby a developer builds the new structure to County specifications and sells the completed building to the County through a tax-exempt leasing process . Consolidation and acquisition of permanent space for Social Service is consistent with the long-term Board policy to obtain ownership positions in facilities which will have long-term County occupancy. The Social Service Department currently leases the following two facilities in northern west county: Lease Termination Location Square Footage Date 3630 San Pablo Dam Rd. 15,935 sq. ft. 4/30/93 E1 Sobrante 3045 Research Dr. 19,930 sq. ft. 1/31/94 Richmond The current annual lease costs for both facilities is approximately $450, 000 . If the department were to remain at both sites, major renovation would be required at the El Sobrante facility (mechanical upgrades in the HVAC system, improvements to the waiting room, group rooms and interview area. ) These improvement costs would increase the lease costs to approximately $505,000 annually. The E1 Sobrante building is the last former Safeway building still in use by the department. While it has been serviceable, . the building is not of adequate size and is not flexible in design to meet program changes . The Research Drive building has been criticized as a very expensive lease. Recent program cuts have reduced the space need in that building, but since it is a separate facility, it is not practical to adjust programs between the E1 Sobrante and Research buildings . Consolidation in a new building will eliminate duplicate waiting and reception areas, improve flexibility of use and allow for a building custom designed for Social Service' s present and future needs as has already been done in Antioch and Martinez. The estimated debt service cost for construction of a 40,000 square foot County-owned building to replace the two leased facilities is approximately $489, 000 annually. The recommended site in Hercules has been thoroughly reviewed by the Social Service staff for access and suitability for their programs . Access to transportation routes and public transportation to this site is excellent. It is located along San Pablo Avenue, a major arterial at the junction of Highways 4 and 80, and public transportation readily available. The City of Hercules is in support of the County use at the site. The land costs for the site are appoximately one-third to one- fourth the cost of lesser sites around the nearby Hilltop area. -2- The reduced land costs allow for construction of more building space for the long-term needs of the department while retaining sufficient land for future expansion needs . The two month option period will provide the department sufficient time to comply with any program requirements in regards to the proposed consolidation of the two leased facilities . The Social Service Director has met with representatives of bargaining units within the department and has their full support for this consolidated facility.