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Home My WebLink AboutMINUTES - 01051993 - TC.1 Contra TO: BOARD OF SUPERVISORS Costa FROM: TRANSPORTATION COMMITTEE County t cT ` r N" DATE: December 15, 1992 SUBJECT: Report on use of Navy Mitigation Funds for support services to the Greater East Bay Rail Opportunities Coalition SPECIFIC REQUEST(S) OR AECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS Approve and authorize the Chair of the Board of Supervisors to execute an amendment to a Consultant Services Agreement with William R. Gray & Company for support services to the Greater East Bay Rail Opportunities Coalition, increasing the payment limit from $32 , 000 to $44, 000 and extending the contract limit from December 31, 1992 to March 1, 1993 ; and Authorize the increase in the use of Navy Mitigation Funds from the current expenditure limit of $32, 000 to a revised limit of $43 , 000 for support services to the Greater East Bay Rail Opportunities Coalition. FISCAL IMPACT There will be no impact to the County General Fund. The Navy Mitigation Money Expenditure Plan allocates $250, 000 to rail studies. The amendment to the Consultant Services Agreement will be funded from this allocation. BACKGROUND/REASONS FOR RECOMMENDATIONS On December 8, 1992 , the Board of Supervisors authorized an amount not to exceed $32 , 000 in Navy Mitigation Funds for use by the Director of Community Development for a sole-source Consultant CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF COUNTY .ADMINISTRATOR X RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : . Schroder Tom Torlakson ACTION OF BOARD �ON APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: V. Alexeeff, 646-1620 Orig: GMEDA ATTESTED 4 y cc: Public Works Department PHILATCH OR, ,CLERR OF Community Development THE OARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY , DEPUTY Navy Mitigation Funds for GEBROC Support Services December 15, 1992 Page Two Services Agreement with William R. Gray & Company to provide support services to the County's Greater East Bay Rail Opportunities Coalition. The December 8 action covered support services up to December. There is an additional need to continue support services as interested jurisdictions consider the proposed Joint Exercise of Powers Agreement that will formalize GEBROC as a separate entity to evaluate rail opportunities in the Greater East Bay. County staff recommends these support services be extended to cover the time period for adoption of the JEPA by the interested jurisdictions. Adoption of the JEPA is anticipated to occur by March 1, 1993. Following adoption of the JEPA, a Request for Proposal will be prepared to provide support services for the JEPA. That RFP would be funded through the Petroleum Violation Escrow Account grant awarded to the County for the GEBROC effort. The Board's adopted expenditure plan for the Navy Mitigation Funds allocated $250, 000 for "rail studies. " Approximately $30, 000 of this allocation has been used for the Contra Costa Rail Opportunities Study. The current authorization limit for the Consulting Services Agreement with William R. Gray & Company is for $32 , 000. By increasing this authorization limit to $44, 000, the remaining uncommitted balance in Navy Mitigation Funds for rail studies will be $183 , 000. The Navy Mitigation Fund Expenditure Plan requires any funding recommendation be forwarded by the Community Development Department, through the Transportation Committee, to the Board of Supervisors. The Transportation Committee concurs with staff's recommendation. 6in6ra Costa County Number �taridard Form 1/87 CONTRACT EXTENSION AGREEMENT FundlOrg #0697-2310 Account # Other I 1. Identification of Contract to be Extended. Number: 033924 Effective Date: 6/01/92 Department: Community Development Department Subject: GEBROC Community Outreach Effort 2.� Parties. The County of Contra Costa, California (County) for its Department named «. above, and the following named Contractor mutually agree and promise as follows: Contractor: W. R. Gray & Company Capacity: Consultant Taxpayer IN 680061821 Address: 500 Ygnacio Valley Road, Suite 425 Walnut Creek, CA 94596 3. Extension of Term. The term of the above described contract b ween the parties hereto is hereby extended from 12-31-92 to 03-01M , unless sooner terminated as provided in said contract. 4. Payment Limit. As to the extended term of the contract, the maximum amount payable by the County shall not exceed $ 44,000 contract increased by an additional $12,000. S. Other Provisions. As to the term during which the above described contract is extended, the parties mutually agree to those Special Provisions (if any) attached hereto, which are incorporated herein by reference. See Exhibit A 6. Signatures. These signatures attest the partiest agreement hereto. COUNTY OF CONTRA COSTA, CALIFORNIA ATTEST: Phil Batchelor, Clerk of the Board BOARD OF SIIP V S RS Cl,ait ,, un; a j�.f S ''`. .�sI., Supezvisoza and County Administrator ^ e � By By 7777"hair S 2Mee put y CONTRACTOR 8f V By By _)h William R. Gray President Lori Beth Stretton, Assistant Sec (Designate official business c acity A.) (Designate official business capacity B.) Note to Contractor: For corporations (profit or nonprofit) , the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary -or assistant secretary (Civil Code §1190 and Corporations Code §313). All eignatures''must be acknowledged as set forth on page two. . C:ritra Costa County Standard Form 1/87 APPROVALS/ACKNOWLEDGEMENT Number APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED By ---�" — By C� Designee. APPROVED: COUNTY ADMINISTRATOR B y D ignee ACKNOWLEDGEMENT State of California ACKNOWLEDGEMENT (by Corporation, Partnership, or Individual) County of CON-m-A- CaT G� The person(s) signing above for Contractor, personally known to we in the Individual or business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to be the stated individual or the representative(s) of the partnership or corporation named above in the capacity(les) stated, personally appeared before me today and acknowledged that he/she/they exe- cuted it, and acknowledged to me that the partnership named above executed it or acknowledged to me that the corporation named above executed it pur- suant to its by-laws or a resolution of its board of directors. G Dated: LS��I/.3 [Notarial Seal] vae OFiii?::. S�'AL Notary Public Deputy County Clerk %jCTi•Sl'?U3!.1C 0,.:!`Cr'Ni.4 EXHIBIT A SPECIAL PROVISIONS The payment limit will cover all consultant services necessary, .: consistent with the original Scope of Services of this contract and within the term specified in Section 3 of this agreement, in connection with interested jurisdictions considering for adoption the GEBROC Joint Exercise of Powers Agreement. CONTRA COSTA COUNTY TD II DATE :i��,r i• II % FROM f /.. (SUBJECT - a Ir .i SIG ED PLEAS EPLY HERE Ali TO it DATE h .I .i I II li it SIGNED II INSTRUCTIONS-FILL IN TOP PORTION.REMOVE DUPLICATE tYELLOW!AND FORWARD REMAINING PARTS WITH CARBONS. TO REPLY, FILL IN LOWER PORTION AND SNAP OUT CARBONS. RETAIN TRIPLICATE(PINK)AND RETURN ORIGINAL. ii FORM IA 103 Centra Costa County Standard Form. 1/87 CONTRACT EXTENSION AGREEMENT Number Fund/Org # Account Other 1. Identification of Contract to be Extended. Number: Effective Date: 12/08/92 Department: Community Development Department Subject: GEBROC Community Outreach Effort 2. Parties. The County of Contra Costa, California (County) for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: W.R. Gray & Company Capacity: Consultant Taxpayer IN 680061821 Address. 500' Ygnacio Valley Road, Suite 425 Walnut Creek, CA 94596 3. Extension of Term. The term of the above described contract between the p:krties hereto is hereby extended from 12-31-92 to _ 03-01-91 , unless sooner terminated as provided in said contract. 4. Payment Limit. As to the extended term of the contract, the maximum amount payable by the County shall not exceed $ 44.000 - 5. Other Provisions. As to the term during which the above described contract is extended, the parties mutually agree to those Special Provisions (if any) attached hereto, which are incorporated herein by reference. See Exhibit A. b. Signatures. These signatures attest the parties' agreement hereto. COUNTY OF CONTRA COSTA, CALIFORNIA ATTEST: Phil Batchelor, Clerk of the Board BOARD OF SUPERVISORS of Super isors and County Administrator r By �-n-v��. G By Chairman Designee" Deputy CONTRACTOR By By (Designate official business capacity A.) (Designate official business capacity B.) Note to Contractor: For corporations (profit or nonprofit), the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B musc be that of the secretary-or assistant secretary (Civil Code 51190 and Corporations Code §313). All signatureslmust be acknowledged as set forth on page two. • it ii EXHIBIT A SPECIAL PROVISIONS The payment limit will cover all consultant services necessary, within the term specified in Section 3 of this agreement, in connection with Interested jurisdictions considering for adoption the GEBROC Joint ,'Exercise of Powers Agreement. I i' I i' I I _