HomeMy WebLinkAboutMINUTES - 02021993 - 1.18 TO. BOARD OF SUPERVISORS �`
FROM: Mark Finucane, Health Services Director f Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa-
DATE:
ostaDATE: January 21, 1993 County
SUBJECT:
Approval of Agreement #28-531 with County of Alameda
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Agreement #28-531 with Alameda County, effective
July 1, 1992, through June 30, 1993, which will provide $279,718 in
funds from the Ryan White Comprehensive AIDS Resources Emergency
(CARE) Act - Title I Supplemental Grant 1992-93 , to enhance
comprehensive services to Contra Costa County residents with HIV
Disease and their families.
II. FINANCIAL IMPACT:
Approval of this agreement will result in $279,718 of Supplemental
Grant funds from Alameda County, as the Grantee of federal funds under
the Ryan White Comprehensive AIDS Resources Emergency (CARE) Act,
Title I. No County match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act of
1990 was enacted into federal law for. the purpose of providing
emergency assistance to localities that are disproportionately
affected by the HIV epidemic and to provide financial assistance for
the development, organization, coordination, and operation of more
effective and cost efficient systems for the delivery of essential
services to individuals and families with the HIV Disease.
The U.S. Department of Health and Human Services has designated the
County of Alameda as "Grantee" for the purpose of administering the
Ryan White CARE Act, Title I funds to those public health agencies
which have a cumulative total of 2, 000 (or more) people with HIV
Disease.
Approval of Agreement #28-531 will provide $279,718 of the total Ryan
White CARE Act, Title I Supplemental Grant 1992-93 funds received by
the County of Alameda, to Contra Costa County.
The Board Chair should sign seven copies of the agreement, six of
which should be returned to the Contracts and Grants Unit for submis-
sion to the County of Alameda for their approval.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME AT N OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED 25 OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORSON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712)
CC: Health Services (Contracts) ATTESTED :Z n1 _
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller (Claims) $y�(YI�RlSIniStt3tpt
Alameda County Health Care Services Agency /7
M382/7-83 BY G/ DEPUTY
� V
28` i531
FISCAL. AGENT AGREEMENT
This Agreement, made and entered into this day of 1992, by
and between the County of Alameda and the County of Contra Costa.
WHEREAS, the Ryan White Comprehensive AIDS Resources Emergency Act of 1990
(hereinafter referred to as the "Act") was enacted into federal law for the
purpose of providing emergency assistance to localities that are
disproportionately affected by the Human Immunodeficiency Virus epidemic and to
provide financial assistance for the development, organization, coordination and
operation of more effective and cost efficient systems for the delivery of
essential services to individuals and families with HIV disease, and
WHEREAS, the Secretary of the United States Department of Health and Human
Services, acting through the Health Resources and Services Administration, has
awarded $1,118,871 to the Oakland Eligible Metropolitan Area in accordance with
the provisions of the HIV Emergency Relief Supplemental Grant Program of the Act,
to be disbursed over the period of July 1, 1992 through June 30, 1993 to provide
essential services, and;
WHEREAS, the grant is directed to .the President of the Alameda County Board
of Supervisors as the chief elected official of the urban county that administers
the public health agency that provides outpatient and ambulatory services to the
greatest number of people with AIDS, and;
WHEREAS, the President of Alameda County Board of Supervisors shall establish
through intergovernmental agreements with the chief elected officials of the
qualifying political subdivisions an administrative mechanism to allocate funds
and services; and
WHEREAS, both the Health Resources and Services Administration and the
Alameda/Contra Costa HIV Planning Council stipulate that 25 percent of the funds
awarded to the Oakland Eligible Metropolitan Area be allocated to Contra Costa
County and, further, that Contra Costa County has been allocated $279,718 from
the total awarded to the Oakland Eligible Metropolitan Area, to be disbursed over
the period of July 1, 1992 through June 30,1993.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. The County of Contra Costa shall:
A. Provide for the delivery of essential services to individuals and
families with HIV disease, as set forth in Exhibit A; and
B. Provide to the County of Alameda quarterly invoices for services
provided pursuant to this Agreement, which reflect the services
provided during the preceding quarter, using the invoice format as
set forth in Exhibit B.
2. The County of Alameda shall:
A. Remit payment to Contra Costa County within ten (10) working days of
receipt of each invoice. The total amount payable to Contra Costa
County shall not exceed $279,718 for the period of July 1, 1992
through June 30, 1993.
3. Attached hereto and marked Exhibit A, and incorporated by reference herein,
is the scope of work to be performed by the County of Contra Costa and the budget
requesting AIDS funding pursuant to the Act.
/4
4. The County of Alameda is not liable for an exchange of money or monetary
consideration under this Agreement.
S. Neither the County of Contra Costa, nor any of its employees shall by
virtue of this Agreement be an employee of the County of Alameda for any purpose
whatsoever, nor shall it or they be entitled to any.of the rights, privileges or
benefits of Alameda County employees. The County of Contra Costa shall be deemed
at all times an independent contractor and shall be wholly responsible for the
manner in which it performs the services required of it by the terms of this
Agreement. The County of Contra Costa assumes exclusively the responsibility for
its actions and those of its employees as they relate to the services to be
provided during the course and scope of their employment.
6. The County of Contra Costa shall provide workers' compensation at its own
cost and expense and neither the County of Contra Costa nor ite carrier shall be
entitled to recover any costs, settlements, or expenses of workers' compensation
claims arising out of this contract.
7. The County of Contra Costa shall at all times during the term of this
Agreement maintain in force those insurance policies and bonds as designated in
the attached Exhibit C and will comply with all those requirements.
8. The County of Contra Costa agrees to defend at its sole expense,
indemnify, and hold harmless the County of Alameda, its officers, employees and
agents, from any liability in addition to any and all acts, claims, omissions,
and losses by whomever asserted arising out of the acts or omissions of the
County of Contra Costa in performance of the scope of work except those arising
by reason of the sole negligence of the County of Alameda, its officers,
employees or agents.
The County of Alameda agrees to defend at its sole expense, indemnify, and
hold harmless the County of Contra Costa, its officers, employees and agents,
from any liability in addition to any and all acts, claims, omissions, and losses
by whomever asserted arising out of the acts or omissions of the County of
Alameda in performance of the scope of work except those arising by reason of the
sole negligence of the County of Contra Costa, its officers, employees or agents.
9. The County of Contra Costa shall observe and comply with all applicable
laws, ordinances, codes and regulations of governmental agencies, including
federal, state, municipal, and local governing bodies. All services performed
by the County of Contra Costa must be in accordance with these laws, ordinances,
codes and regulations. Contractor shall indemnify and save the County of Alameda
harmless from any and all liability, fines, penalties and consequences from any
noncompliance or violations of such laws, ordinances, codes and regulations.
10. Until the expiration of five years after the furnishing of any services
pursuant to this Agreement, the County of Contra Costa shall make available, upon
written request, to the federal and/or state government or any of their duly
authorized representatives, this Agreement, and such books, documents and records
of the County of Contra Costa that are necessary to certify the nature and extent
of the reasonable cost of services. This paragraph shall be of no force and
effect when and if it is not required by law.
ll. Nothing contained in this Agreement shall be construed to permit assignment
or transfer by the County of Contra Costa of any rights under this Agreement and
such assignment or transfer is expressly prohibited and void.
12. This Agreement may be altered, changed or amended only by mutual agreement
of the parties, and any alterations, changes or amendments shall be in writing
and signed .by the signatories of this Agreement or their successors in office.
i
COUNTY OF AIJUCDA COUNTY OF CONTRA COSTA
BY BY fs�President, Board Board of Supervisors President, Board of Supervisors
Z � 2-
Date Date
APPROVED AS TO FORM:
KELVIN H. BOOTY, JR. , County Counsel
BY BY
Deputy County Counsel
Date Title
e
RECENED
HN//,ICS SZ'-ACES DMSION
M2 Jul 15 P 3 28
EXHIBIT A
CONTRA COSTA COUNTY
Supplemental Grant Budget and Service Priorities
Scope of Work/Activities
July 1, 1992 - June 30, 1993
I. SUPPORT SERVICES
• 1 FTE Volunteer Coordinator at AIDS Project Contra Costa is responsible for
the development and implementation of a program to provide buddy compan-
ion services for at least 120 clients in East Contra Costa County
• .5 FTE Director of Client Services is responsible for organizing and expanding
client enrollment and client activities at Diablo Valley AIDS Center
• .5 FTE Program Coordinator is responsible for organizing and expanding
volunteer involvement, client enrollment and activities at Tranquillium Center,
a day care service center for people with HIV in West Contra Costa County
• Nutritious food to HIV-infected clients who meet financial eligibility require-
ments will be provided by Diablo Valley AIDS Center (1,000 bags of grocer-
ies to clients at a rate of one bag per client per week)
• Under the administration of the AIDS Project of Contra Costa, eligible AIDS
service providers will distribute vouchers for housing, child care, utilities,
transportation and food to clients who meet financial eligibility requirements
• Contra Costa County Health Care for the homeless project will provide
advocacy to people with HIV who are homeless or at risk for homelessness (1
FTE)
• .5 FTE Housing Resource Coordinator will develop and coordinate housing
options for HIV infected clients in Contra Costa County.
The maximum amount payable in this category is $175,732.
H. SUBSTANCE ABUSE SERVICES
• 1 FTE HIV/Substance Abuse Counselor at Bay Area Addiction Research and
Treatment will develop and implement HIV counseling and referral services
for HIV infected methadone clients in East and West Contra Costa County
2
The maximum amount payable in this category is $35,000.
M. HOME CARE SERVICES
• Contra Costa County Health Services Department AIDS Program will provide
attendant care services for people with HIV in Contra Costa County
The maximum amount payable in this category is $55,000
IV. ADMINISTRATION
No more than five percent of the Supplemental Grant allocation may be used
for administrative support.
Clerical and accounting services are funding to support the CARE Supplemen-
tal Grant programs
The maximum amount payable in this category is $13,986.
TOTAL BUDGET: $279,718
Exhibit B
ALAMEDA COUNTY HEALTH CARE SERVICES AGENCY
HIV/AIDS SERVICES QUARTERLY INVOICE
Period: through .
Contractor: Contra Costa County Contract No. :
Check Pay-
able To Co.Co.Co. PH Accounting Date:
Address Public Health Accounting
20 Allen Street
Martinez, CA 94553
Attn: Maria Sanguindel
Approved
Budget Current Billed Unexpended
Service . 7/1/92 - Period To Date Balance
6/30/92
Support Services $175, 732.
Substance Abuse Services 35, 000
Home Care Services 55, 000
Administration $ 13,986
TOTAL $279, 718
Net Amount Payable By Alameda County $
I certify that the information contained herein is true and correct in all
respects, and in accordance with the terms and conditions of this contract
and the financial records of this organization.
Signature & Title of Authorized Agent Date
Approved for Payment:
HASD Contracts Manager Date
RW2 . Inv.
4/92
EXHIBIT C
ALAMEDA COUNTY CERTIFICATE OF INSURANCE
SERVICE CONTRACTS
Contractor:
Address: ALAMEDA COUNTY AGENCY / DEPARTMENT
MAIL INSURANCE CERTIFICATES TO:
Contract Term: / / to
PART 1 GENERAL REQUIREMENTS:
A. Forms: No other certificates/forms will be accepted.
B. Additional Insured: Alameda County must be named as additional insured/obligees with
respect to services being provided on Comprehensive General Liability and Comprehensive Automobile
Liability policies, but the County is not liable to the insurance company for any premiums, costs or
assessments in connection with the above Contractor's policy/bond, as a result of being an Additional
Insured.
C. Primary Insurance: The Contractor's policy/bond must be primary insurance to any other
insurance available to the County with respect to any claim arising out of this contract.
D. Cancellation Notice: Alameda County must be given 30 days written notice of cancellation,
non-renewal or reduction in limits or coverage including the name of the Contractor, mailed to the
above address.
E. Required Coverages: Required Coverages and endorsements are marked with an "x" in a
box ( X1.
PART Il CERTIFICATES OF INSURANCE:
( X J A. WORKERS' CONDENSATION (STATUTORY C0I4PENSATION COVERAGE)
LINITS: ( X ] 1. Employer's liability insurance with limit not less than $100,000
per occurrence.
Policy Number Policy Period
Nana of Insurance CompmW
Signature of Individual Authorized by
Insurance Company to Bind Company to
Broker Mamie Coverage(s) checked above.
Street
1 '
Certificate of Insurance Page 2
[ X ] B. COMPRE88NSIVE GENERAL LIABILITY
LIMITS: [ X ] 1. $1,000,000 per occurrence combined single limit bodily injury and
property damage. Deductible of $5,000 or less per occurrence.
COVERAGES: [ X j 2. Required Coverages:
a. Bodily Injury
b. Property Damage
c. Blanket Contractual
3. Other Coverages (Insurer to Check) :
Personal Injury
Products/Completed Operations
Broad Form Property Damage
Fire Damage Legal Liability
Cross Liability/Severability of Interests Clause
ENDORSEMENTS: [ X j 4. Special Provisions:
a. Alameda County, its Board of Supervisors, officers, agents,
and employees are Additional Insureds/Obligees with respect
to services being provided.
b. Policy is primary insurance to any other insurance available
to the County with respect to any claim arising out of this
contract.
c. Thirty (30) days written notice will be mailed to Alameda
County, at the address on page 1, of cancellation, non-
renewal or reduction on limits or coverage of this policy.
FORM: [ ] 5. If Claims Made Form, INSURER TO COMPLETE:
a. Coverage for all prior acts?
If no, advise retroactive date of coverage
b. If policy cancelled by insurer, how long is the period of
extended discovery?
c. If contractee cancels policy, how long is optional coverage
for extended discovery?
d. Percent of annual premium cost to purchase extended discovery
e. Coverage for the period of the contract will be maintained
for a period of no less than five years after the expiration
of the contract. If coverage for five years is not
available, a shorter term may be negotiated:
INSURER TO NAME TERN:
BINDING: [ ] 6. Carrier Information & Signature Binding Coverages Above
(INSURER TO COMPLETE)
Poticy Number Poticy Period
Name of Insurance Coopeny
Signature of Individual Authorized by
Broker Insurance Company to Bind Company to
Coverage(s) checked above.
Street
city State Zip Date
Certif3,cate ,of Insurance Page 3
( X J C. COMPREHENSIVE AUTOMOBILE LIABILITY
LIMITS: ( X j 1. $1,000,000 per occurrence combined single limit bodily injury and
property damage. Deductible of $5,000 or less per occurrence.
COVERAGES: ( X j 2. Required Coverages:
a. Owned Automobiles, if any
b. Non-owned Automobiles
C. Hired Automobiles
( _ ] 3. Cross Liability/Severability of Interests Clause
ENDORSEMENTS: [ X ] 4. Special Provisions:
a. Alameda County, its Board of Supervisors, officers, agents,
and employees are Additional Insureds/Obligees with respect
to services being provided.
b. Policy is primary insurance to any other insurance available
to the County with respect to any claim arising out of this
contract.
c. Thirty (30) days written notice will be mailed to Alameda
County, at the address on page 1, of cancellation, non-
renewal or reduction on limits or coverage of this policy.
BINDING: [ J 5. Carrier Information & Signature Binding Coverages Above
(INSURER TO COMPLETE)
Policy Number Policy Period
Name of Insurance Company
Signature of Individuat Authorized by
Broker Name Insurance Company to Bind Company to
Coverage(s) checked above.
Street
City State Zip Date
[ X J D. FIDELITY BOND
LIMITS: ( X ] 1. Minimum limits shall at least be equal to amount of contract.
Insurer to name licit $
COVERAGES: ( X ] 2. Faithful Performance Coverage of all officials, agents, and
employees with access to funds received by Contractor.
Poticy Number Policy Period
Mame of 1.mm ante Company
Signature of Individuat Authorized by
Broker Naime Insurance Company to Bind Company to
Coverage(s) checked above.
Street
City State Zip Date
Certificate of Insurance Page 4
( ] E. PROFESSIONAL LIABILITY
(REQUIRED FOR PROFESSIONAL EMPLOYEES LICENSED AS A CONDITION OF EMPLOYMENT)
LIMITS: ( X ] 1. $1,000,000 per claim. Deductible of $5,000 or less per claim.
COVERAGES: [ X ] 2. Insures against errors or omissions in rendering or failing to
render professional services.
FORK: [ ] 4. If Claims Made Form, INSURER TO COMPLETE:
a. Coverage for all prior acts?
If no, advise retroactive date-o- coverage
b. If policy cancelled by insurer, how long is
is period of extended discovery?
c. If contractee cancels policy, how long is
optional coverage for extended discovery?
d. Percent of annual premium cost to purchase
extended discovery
e. Coverage for the period of the contract will be maintained
for a period of no less than five years after the expiration
of the contract. If coverage for five years is not
available, a shorter term may be negotiated:
INSURER TO NAME TERM:
BINDING: [ ] 5. Carrier Information & Signature Binding Coverages Above
(INSURER TO COMPLETE)
Policy Miner Policy Period
Mase of Insurance Company
Signature of Individuat Authorized by
Broker Name Insurance Company to Bind Company to
coverage(s) checked above.
Street
city State Zip Date
Certificate of Insurance Page 5
( ] F. MONEY AND SECURITIES
LIMITS: [ ] 1. .Limits shall at least be equal to maximum contract funds in
contractors possession or control during any given month.
COVERAGES: [ J 2. Insurance against the disappearance, destruction or wrongful
abstraction of funds on and off premises of contractor.
Policy Number Policy Period
Naee of Insurance Company
Signature of Individual Authorized by
Broker Wame Irma ante Company to Bind Company to
Coverage(s) checked above.
Street
City State zip Date
[ J G. Other (Describe Below)
Policy Number Policy Period
Naee of Insurance Company
Signature of Individual Authorized by
Broker Nam Insurance Company to Bind Company to
Coverage(s) checked above.
Street
city State zip Date
Certificate of Insurance (To be completed by Contractor Representative) Page 6
( J H. SELF-INSURANCE (Contractors self-insured for any risks shall attach to contract
evidence satisfactory to County of Contractor's financial ability to respond to
losses in amounts shown for each risk self-insured (such as a current financial
statement}.
NOTE: If excess insurance is needed to meet the limits required for insurances
in Exhibit C, then the authorized representative of the excess insurance
company(s) must sign the certificates in Exhibit C pertaining to the necessary
coverages.
[ J The Contractor is self-insured for the following coverages with respect to
this contract:
[ X ] Worker's Compensation to the limit of $
[ X J Comprehensive General Liability to the limit of $
( X ] Bodily injury
[ X ] Property damage
( X ] Blanket Contractual
[ ] Personal injury
[ J Products/completed operations
[ ] Broad form property damage
Fire damage legal liability
[ X ] Comprehensive Auto Liability to the limit of $
[ X J Owned Automobiles, if any
[ X J Non-owned automobiles
[ X ] Hired automobiles
[ ] Professional Liability to the limit of $
[ x ] Endorsement:
Special Provisions:
a. Alameda County, its Board of Supervisors, officers, agents, and
employees are Additional Insureds/Obligees with respect to
services being required.
b. Policy is Primary insurance to any other insurance available to
the County with respect to any claim arising out of this
contract.
c. Thirty (30) days written notice will be mailed to Alameda County,
at the address on page 1, of cancellation, non-renewal or
reduction on limits or coverage of this policy.
Contractor
Signature of authorized representative of Titte Date
Contractor or Risk Manager
County Administrator Contra Liability Claims (5101 646.1155
Risk Management Costa Safety
(5 10) 646-,011
`7 Satery (5101 646•_203
County Administration Building Vocational Renabilitation (510) 646.2239
651 Pine Street.8th Floor County Workers'Compensation (510) 646-_926
Martinez.California 94553 Fax Number (510) 646-254"
'7
:...
June 10, 1992
Alameda County Health Care Services Agency
HIV/AIDS Services Division
499 - 5th Street
Oakland, CA 94607
To Whom it May Concern:
Re: "Ryan White C.A.R.E. Act"
Formula Grant from 4-1-92 to 3-31-93
The County of Contra Costa has been self-insured for all
liability risks including medical malpractice and workers'
compensation arising from its operations, owned property,
. equipment and leased property and equipment since 1976 . The
, County' s self-insurance program provides for the legal defense of
officials and employees pursuant to Government Code Sec. 825 and
payment of all sums which it is obligated to pay by reason of
liability imposed by law and arising from their acts or failure
to act, excepting exemplary or punitive damages. This protection
covers services performed by officers or employees within the
scope of their official duties in accordance with the conditions
of their employment or services. With respect to workers'
compensation benefits, the County provides workers' compensation
benefits to all of its employees and volunteers as required by
California State Compensation laws.
The self-insurance program is prefunded to provide funds for
payment of claims.
Sincerely,
SANDRA VAN SLYKE
Sr. Insurance Analyst
SV:py
cc: Ginger Marieiro - Health Services
. 7i 'DC, =..f! JOHHSCI I 1 H1010-!HS Tu
'M O ', j , le>!ue Dasa r-9 2
1.tG 1 G ;jam -_ 6-24-92
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICAT'
Johnson dc Higgins 00E3 NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THI
345 California Street POLICIES BELOW.
San Francisco, CA 94104 COMPANIES AFFORDING COVERAGE
LEER Y A National Union Fire Insurance Company
COMPANY
INT,URED LETTER
Contra Costa County COMPANY C
ER
651 Pine Street __. _ ��.__ .._. .... ._..... ...
Martinez CA 94.553 COMPANY D
? LETTER
COMPANY E
LETTER
COVERAGESq.k �?:r,�C.:ak'' ;fir 'E,� 7N .i;
I THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
_ - _..____........ _......_............._.. ..... ..
I STA TYPE OP INSURANC19 POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
DATE(MM/00/YY) DATE(MM/DDIYY)
GENERAL LIABILITY GENERAL AGOREOATE $
COMMERCIAL GENERAL LIABILITY. PRODUCTS-COMP/OP AGG. i
i —_. . .
CLAIMS MAOE OCCUR.: I PERSONAL 6 AOV.INJURY S
OWNER'S d CONTRACTOR'S PACT. i EACM OCCURRENCE S
_.. ._._ PIRE DAMAGE(Any one Ilre) S
MED.EXPENSE(Any 0"NfWA) t
AUTOMOBILE LIABILITY
COMBINED SINGLE
ANY AUTO f LIMIT s
ALL OWNED AUTOS ; BODILY INJURY S
3CHb0U1.E0 AUTOS (Per person)
MIRED AUTOS
9001LY INJURY S
NON-OWNED AUTOS (Por 2"Ider,)
GARAGE LIABILITY I PROPERTY DAMAGE $
i
i
BXCSSS LIABILITY EACH OCCURRENCE S
VMegELLA PORM AGGREGATE 3
OTHER THAN UMBRELLA FORM
wORK11IR'9 COM►ENSA710N STATUTORY LIMITS
EACH ACCIDENT i
AND ..._... ..P
EA8E—...O.
DISLICY UMrF i
EMPLOYERS'LIABILITY _......._—... ..
018EASE—cACH EMpLOVEE S
OT11BR
Honesty Blanket Bond 7-1-91 ?-1-92 $5MM each loss
Subject to $25,000 deductible.
DESCRIPTION OF OPERATIONS/LOCATIONS/VEMICLBSMPECIAL ITEMS
CERTIFICATE MOlflEAl
SHOULD ANY OF THE ABOVE OESCRISED POLICIES 56 CANCHLL60 BEFORE THE
Alameda County EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TC
MAIL U—DAYS WRITTEN NOTICE TO TH: :ERTIFICATEI HOLDER NAMED TO THE
i LEFT. BUT FAILURE; TO MAIL SUCH NOTICE SMALL IMPOSE NO OBLIGATION OF
s LIABILITY OF ANY KIND UPON THE COMPANY. ITS AGENTS OR REPRESENTATIVES
�. A AI ►RESENTAT4VE
ACORD 25-5(7190) CACORD CORPORATION 19
' `,!
castificate of Zasurance (To by Page 6
J H. SELF-ZXZUX NCS (Contractors self-insured. for any risks shall attach to contract
evidence satisfactory to County of Contractor's financial ability to respond to
losses in amounts shown for each rLak self-insured {such as a current financial
ataee:aent} .
NOTE: Zf excess insurance is needed to meet the limits required for insurances
in Exhibit C, then the authorised representative of the excess insurance
ccmpany(s) :oust sign the certificates in Sxhibit C pertaining to the necessary
coverages.
The Contractor is sel`-insured for the following coverages with respect to
, this contract:
( X J worker's Ccmpensation to the limit of
( X j Comprehensive General Liability to the limit of S 1, 000,000
( X ] Bodily injury
( X J Property damage
( X j Blanket Contractual
( ) Personal injury
( j Products/completed operations
( J Broad form property damage
( J Fire damage legal liability
( X j .Comprehensive Auto Liability to the limit of S �, O 00,0 0 y
( S J Cwred.Automobiles, if any
( X j Non-owned automobiles
( X j Hired autcmcbilee
( J Professional Liability to the limit of S ►,, of 0 C�r>>
( x j Endorsement:
special Provisions:
a. Alameda County, its board of supervisors, officers, agents, and
ernployoos azo Additional Znsuzede/Obligees with respect to
services being- required.
b. Policy is Primary insurance to any other insurance available to
the county with respect to any claim arising out of this
contract.
c. Thirty (30) days written notice will be mailed to Alameda County,
at the address on page 1, of cancellatica, non-renewal or
reduction on limits or coverage of this policy.
h Cu%tu_ CV
contractor
O-r, Annkw± ir- 10 1
SISMVA" of suthwi2.1 representative of rite Date
Cmtraator or Risk risrupW
f •44 '
e
EXHIBIT D
Special Terms and Conditions.
1 . The parties to this Agreement recognize that there are funding
uncertainties at the Federal, State and Alameda County levels
which may impact the County' s dollar allocations for contract
services.
Without prejudice to the other provisions of this contract,
and with particular reference to Paragraph 1, it is mutually
understood that the total dollar amount of this Agreement may
be increased, may be reduced and/or adjusted during the term
of this Agreement in response to Federal, State and Alameda
County funding reductions. Should such a reduction or
adjustment be required, it shall be effected by amendment to
this Agreement, and County shall provide Contractor with
written notice at least 30 days prior to the effective date of
such reduction or adjustment.
2 . All conditions specified in Exhibits D-1, D-2 and D-3, if
attached hereto, apply to this contract and by this reference
become a part hereof.
A:Ex.D
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EXHIBIT- D-1
AUDIT OF CONTRACTORS
Audit Requirements and Standards
1. Federal Funds
If the Contractor is a State or local government OMB Circular
A-128 "Audits of State and Local Governments" applies. If the
Contractor is a non-profit organization OMB Circular A-133
"Audits of Institutions of Higher Education and Other
Nonprofit Institutions" applies. The requirements are
summarized as follows:
a. Contractors receiving annually less than $25, 000 in
federal funds are exempt from these audit requirements.
b. Contractors receiving annually at least $25, 000 but less
than $100, 000 in federal funds must have a Single Audit
in accordance with Circular A-128 or A-133 or a
financial-compliance audit of each federal program.
C. Contractors receiving annually $100, 000 or more in
federal funds must have a single audit in accordance with
Circular A-128 or A-133 . If the Contractor is a non-
profit organization with only one federal program, the
audit can be made for that one program only.
2 . Non-federal Funds
Contractors receiving annually an aggregate of non-federal
funds from the County of:
a. Less than $100, 000 are generally exempt from these audit
requirements except when the contract specifies
otherwise.
b. $100, 000 or more must have a financial and compliance
audit in accordance with the U.S. Comptroller General's
Government Auditing Standards (1988 revision) covering
all County programs.
3 . General Requirements for All Audits
a. All audits must be conducted in . accordance with
Government Auditing Standards (1988 revision) prescribed
by the U.S: Comptroller General.
b. Audits can be made annually or biennially (if done
biennially, it must cover a two-year period) .
A:D(.D-I.pg 1
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Y• �r
cwtinued: EXHIBIT D-1,pege 2
C. Audit reports must identify each County program covered
by the audit, i:e. contract numbers, contract amounts and
contract period must be shown.
d. If a funding source has more stringent and specific audit
requirements, those shall prevail over those described
herein.
Audit Reports
Copies of the audit report including all attachments should be sent
to the County Auditor and the County department administering the
contract within the time frame specified by the department or six
months after the end of the contract period. The department will
notify the Contractor within 15 working days if the report is not
acceptable and indicate the reason for rejection.
Audit Resolution
The Contractor must submit to its County liaison a plan of
corrective action within 30 days of issuance of the report to
address the findings contained therein. Questioned costs,
disallowed costs and appeals shall be resolved according to the
procedures established by the funding agencies and/or the County
Contract Administration Manual.
Subsequent Audit Work
The County or other State or Federal agency may make additional
audits or reviews to carry out its regulatory responsibilities;
this additional work shall be built upon the audit work already
performed in accordance with these requirements.
Other Audit Provisions
1. Confidential Client Information: When handling confidential
information on clients served by the Contractor, the auditors
must agree not to publish, reproduce or otherwise divulge such
information in any form unless specifically authorized by the
Contractor and the County.
2 . Direct Contact With Clients: Direct contact by the auditors
with the Contractor's clients shall be used only as a last
resort to test for compliance and only when authorized by the
Contractor.
A:EX.D-1,pg 2
6/'92
cmtinued: EXHIBIT D-1, page 3
3. Audit Reference: Copies of Applicable audit guides and
standards are available in the County Auditor's Office during
normal business hours for consultation by the Contractor and
the auditors.
4. Retention of Audit Working Papers and Reports: Audit working
papers and reports shall be retained for at least three years
from the date of the audit- reports and shall be made available
upon request to the County and State and Federal agencies.
5. Audit Costs: The costs of audits made in accordance with
these provisions are allowable charges against this contract
unless specifically stated otherwise in this contract.
A:Ex.D-1,pg 3
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4
EXHIBIT D-2
SPECIAL CONDITIONS
AUDIT OF CONTRACTORS
1. Record Keeping
a. Fiscal Records - Accurate fiscal records shall be
maintained as required by County (Reference: The
Accounting Handbook for Community-Based Organizations
issued,by the Alameda County Auditor-Controller's Office)
for a period of five years .from the termination of this
contract. Such fiscal records shall be open to
inspection by County auditors or their designees at any
time during normal business hours and shall conform to
generally accepted accounting principles. Monthly
invoices for services rendered in the preceding month
shall be submitted to the Alameda County Health Care
Services Agency on the forms, in the manner, and at the
time and place specified by County. Such invoices shall
include, but not be limited to, the dates and costs (on
a cash basis) of services rendered, the number and types
of services provided, and the number of patients served.
b. Statistical Records - Statistical records shall be
maintained and statistical reports provided as required
by the Alameda County Health .Care Services Agency on the
forms furnished by County.
C. Client Records - Client records will be maintained in
accordance with Section 641, Title 9, California
Administrative Code, for a period as legally required by
the State of California.
2. Confidentiality
Records of the identity, diagnosis, prognosis, or treatment of
any patient of client which are maintained in connection with
the performance of this contract shall be confidential and be
disclosed only as authorized by law to qualified personnel for
the purpose of conducting scientific research, management
audits, financial audits, or program evaluation. Such
personnel shall not identify, directly or indirectly, any
individual patient or client in any report of such research,
audit, or evaluation, or otherwise disclose patient/client
identities in any manner.
A.EX.D-2,pg 1
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cwtinued:D(HIBIT-D-2,pew 2
3 . Contract Amendments
Contractor and the Director of Alameda County Health Care
Services Agency may mutually agree to modify the scope of
services or make budgetary adjustments to this agreement. No
such modifications will be made without the prior written
approval of the Director of the Alameda County Health Care
Services Agency or. his designee. In no event will said
budgetary adjustments increase the overall amount of this
contract, as set forth on page one, paragraph two, without the
prior written approval of the Alameda County Board of
Supervisors.
A:OI.D-2,pg 2
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Exhibit D-3
Special Conditions
HIV/AIDS SERVICES DIVISION
FY 1992/93
A. All HIV/AIDS Services Contractors
1 . At least forty percent (40a ) of the contract deliverables
shall be completed by the end of the second quarter of the
contract period, unless the Program Manager has authorized
an alternate timeline. Ryan White Title I contractors see
special conditions "C-2" , below.
2 . Contractor shall complete and submit quarterly reports on or
before fifteen ( 15) days after the end of the quarter.
Progress Report due dates are as follows:
Progress Report Period Due Date
Summer 07/01/92 to 09/30/92 10/15/92
Fall 10/01/92 to 12/31/92 01/15/93
Winter 01/01/93 to 03/31/93 04/15/93
Spring/Final 04/01/93 to 06/30/93 07/15/93
The Final Report shall include all elements requested in the
Progress Report format and a final project summary and a
list of products (e.g. course outlines, teaching materials,
audio-visual aids, brochures, pamphlets, slides, films,
etc. ) developed in execution of this agreement. Reproducible
copies of all such products shall also be delivered with the
Final Report.
Penalties for failure to submit progress and final reports
by the dates noted above may result in withholding of
payment or cancellation of the contract.
3 . Progress and final reports shall follow the format provided
by the HIV/AIDS Services Division. All attendance,
demographic, and statistical reporting forms will be
standardized by the HIV/AIDS Services Division and shall be
used in reporting information to the Program Manager.
4. Resumes and job descriptions for all personnel, including
the Executive Director, must be provided to HIV/AIDS
Services within thirty ( 30) days after the start of the
contract.
5 . Attendance at contractors ' meetings is mandatory unless
canceled by HIV/AIDS Services. HASD will notify contractors
1
of scheduled meetings at least thirty (30) days prior to the
meeting.
7. Contractor shall direct quarterly and final reports,
notification of staffing changes, and other programmatic
inquiries to the Program Manager, HIV/AIDS Services
Division, 499-5th Street, Oakland, CA 94607 . Invoices,
budget revision, and inquiries regarding budget should be
directed to the Contracts Manager at the same address.
8 . Contractors are required to acknowledge the support of the
Federal Government, the State of California, or the County
of Alameda, as appropriate, whenever publicizing, in any
media, work pertaining to this contract.
B. services Coordination Contractors (including programs funded
by Ryan White CARE Act Titles I and II) are further
responsible for the following:
1. Contractor shall utilize the "Disclosure of Client
Information" form provided by HIV/AIDS Services. A separate
disclosure form shall be completed and signed by a client
for each disclosure. Authorization by telephone may be
permitted pending HIV/AIDS Services ' approval of a written
protocol governing telephone authorization for disclosure.
.2. Contractor agrees to participate in the development and
utilization of a Universal Intake Form for all service
providers.
C. Ryan White CARE Act Title I Contractors are further
responsible for the following:
1. Contractor agrees to ensure staff participation in Staff
Development workshops provided by Title I monies. All staff
related to HIV work are expected to attend the full session
or sessions provided.
2 . Stipulation A-1 (above) notwithstanding, contractor. shall
agree to, and cooperate with, any strategy set forth by the
Alameda Contra Costa HIV Planning Council regarding program
and fiscal monitoring and reallocation of funds.
2
D. Ryan White CARE Act Title II Contractors are further
responsible for the following:
1. Contractor agrees to ensure staff participation in Staff
Development workshops provided by Title I monies, in the
event that such workshops are available to contractor. All
staff related to HIV work are expected to attend the full
session or sessions provided.
2. Attendance and participation in the Ryan White CARE Act
Title II Consortium meetings.
E. Education and Prevention Contractors are further responsible
for the following:
1. Contractor must obtainrp for approval for the location,
costs, dates, agenda, instructors, instructional materials,
and attendees at any training seminar, workshop, or
conference reimbursable under this contract.
2 . All contractors must have an Advisory Committee established
to review and comment on all curriculums and educational
materials which will be used to execute the program
objectives of this contract. Within thirty (30) days after
the start of this contract, the Program Manager must receive
the names and affiliations of Advisory Committee members and
the schedule of meetings of the Advisory Committee.
3