HomeMy WebLinkAboutMINUTES - 02231993 - 2.2 2 -2
TO: BOARD OF SUPERVISORS �..5....L
FROM: Phil Batchelor, County Administrator :r'
Contra
f Costa
DATE: February 9 1993 ` " ,.f'°� County
COUv't''
SUBJECT: Approve Actions to Effect Reorganization in the General
Services Department Which Will Save $528,480 Annually
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1 . Approve reorganization to effect changes to reduce
$528,480 of annual costs in the General Services
Department to be implemented by March 1, 1993. Changes
include the following:
- Reduce 3 management, 3 support staff, and 3
general-funded custodial positions currently
funded, for a total staff reduction of 9
positions .
- Eliminate the Communications Division and
move Radio and Microwave Communications to
the Fleet Management Division, Telephone and
Electronic Technicians to the Building
Maintenance Division, and inventory
management and Communications clerical
support to the Administrative Services
Division. The elimination of the
Communications Division allows for the
vacation of 2371 Stanwell Drive.
Changes the Custodial Division from being a
day program and a night program to a day
shift only, which eliminates the night shift
differential and paid half-hour lunch break.
CONTINUED ON ATTACHMENT: X YES SIGNATUR �
v `„/i
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEES �-
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED
OTHER
Media Contact: Kathy Brown 313-7100
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT �) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS N THE DATE SHOWN.
cc: General Services--Admin Svcs Div ATTESTED _
PHIL BATCHELOR,CLERK THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88) BY �l
,DEPUTY
Page -2-
2 . Approve P-300 to effect personnel actions required to
implement organizational changes included in the
proposed reorganization.
BACKGROUND AND REASONS FOR RECOMMENDATIONS
Like the Social Services cuts made in December, 1992, as an
advance to the 1993-94 budget reduction, the General Services
Department is taking steps to reduce costs through a major
reorganization resulting from recent retirements and vacancies .
This reduction will be credited to the Department's overall 40%
reduction for 1993-94 .
The Department wants to act quickly in order to take advantage of
some positions vacating, primarily in the Communications
Division. The General Services Communications Division is being
eliminated as a separate division; and its remaining staff is to
be assigned to three other divisions . By physically moving the
clerical and technical staff to other divisions, the General
Services Department can provide almost the same level of
communication services with fewer management and support staff.
Vacating the building will also reduce additional overhead costs,
and the Lease Management Division will market the property to
provide for subleasing of the building, which will allow
additional savings .
The combination of the inventories for Building Management,
Communications, and Fleet under one management person allows for
additional savings and control of ordering, storing, and charging
for materials, parts, and supplies . This reorganization allows
for the reduction of one Account Clerk position, and a
centralized approach to managing the large inventories and
invoicing and requisition processing. The Account Clerk
incumbent was able to be transferred in February, so a planned
layoff is not required.
The Custodial Services Division can accomplish several things in
going to a day-only program. The proposal will allow for the
elimination of a 5% night differential and the -half-hour paid
lunch break. This proposal also allows the three custodial
management staff that supervise the division to provide more
effective supervision to all employees . Utilities will also be
saved, because the custodial staff will not need to turn on
lights in the buildings at night.
The General Services Department met and conferred with the
representatives from Local No. 1 and AFSCME, Local No. 2700 on
the proposed actions to be taken for the classifications that
these unions represent. The unions understand the need to make
reductions and are willing to support these changes . The General
Services Department staff also met with each division and
employees to explain the changes and savings that are possible
with the reorganization.
FISCAL IMPACT
Specific changes and projected savings per month which total
$528,480 annually are shown below.
SPECIFIC CHANGES AND FISCAL IMPACT
Projected
Changes : Savings/Month
1 Facilities Trades Supervisor (FTS) Cancel $ 7, 124
Reclassify FTS to Manager (668)
1 Communications Manager Cancel 7,905
Page -3-
1 Communications Engineer Cancel 5,201
1 Telecomm Clerical Specialist Cancel 3,526
1 Clerk Experienced Level Cancel 2,344
1 Lead Custodian Cancel 2,912
2 Custodian IIs Cancel 5,333
1 Account Clerk Cancel 2,827
Reclassify 1 Telecomm Tech to Lead (732)
Reclassify 1 Electronic (Alarm) Tech to Lead (732)
Reclassify 1 ASA III to ASO ( 1,000)
Eliminate Night Shift Custodians 4,500
Split Communications and Move Staff 5,500
from 2371 Stanwell (additional savings
when building is leased to one or more
tenants)
TOTAL PROJECTED SAVINGS/MO. $ 44,040
TOTAL SAVINGS/YR. $528,480*
*Moving and setup costs will come out of this year's savings .
Although this proposal includes reclassification of two management
and two non-management employees, the overall savings are
significant, and these promotions are necessary to allow for proper
management and lead direction to accomplish these major changes .
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Director of General Services 2
1 Executive Secretary
Deputy GS Director--Facilities 1 Deputy GS Director--Mgmt/Oper 1
Building Maintenance 44 Administration 19
1 Bldg Mtce Mgr 1 Admin Svcs Officer
1 Fac Trades Supv 1 Admin Svcs Asst III
10 Carpenter 1 Clerical Supervisor
12 Electrician 1 Account Clerk
3 Painter 12 Clerk
6 Steamfitter 2 Auto Parts Technician
1 Laborer 1 Storekeeper
1 Comm Eqpmt Install
3 Elect Eqpmt Tech
4 Telecomm Tech
2 Contract Employee
Architectural Services 10 Central Service 19
1 Supv Arch Eng 1 Central Svcs Manager
2 Sr Arch Eng 1 Supply & Distr Supv
3 Assoc Arch Eng 5 Reprographic Tech
1 Asst Arch Eng 1 Microfilm Tech
1 Sr Real Prop Agent 5 Driver Clerk
2 Contract Employee 5 Office Svcs Worker
1 Mail Machine Oper
Operating Engineer 20 Fiscal 5
1 Chief Oper Eng 1 Fiscal Officer
1 Asst Chief Oper Eng 1 Accountant III
1 Facil Mtce Coordinator 1 Account Technician
1 Lead Oper Eng 2 Account Clerk
14 Oper Engineer
2 Steamfitter
Custodial Services 64 Fleet Management 30
1 Custodial Manager 1 Fleet Manager
2 Custodial Svcs Supv 1 Asst Fleet Manager
10 Lead Custodian 1 Fleet Eqpmt Spec
47 Custodian 1 Fleet Svc Ctr Supv
1 Lead Window Washer 9 Eqpmt Mechanic
3 Window Washer 6 Eqpmt Svcs Worker
2 Apprentice Mechanic
1 Comm Tech Supv
Grounds Services 22 1 Sr Comm Tech
5 Comm Eqpmt Tech
1 Grounds Mtce Manager 1 Comm Eqpmt Installer
4 Lead Gardener 1 Contract Employee
2 Grnds Mtce Specialist
8 Gardener Lease Management 6
7 Work Prog Crew Leader 1 Lease Manager
3 Assoc Real Prop Agent
2 Asst Real Prop Agent
Resources 6 Purchasing 8
1 Resources Manager 1 Purchasing Svcs Manager
3 Resources Ctr Attendant 1 Senior Buyer
2 Work Prog Crew Leader 3 Buyer
3 Clerk
252 Permanent Positions
5 Contract Employees
257 Total
POSITION ADJUSTMENT REQUESW No. '-
Date:
Dept. No./ See.Attachment COPERS
Department General Services Budget Unit No: Org. No. Agency No. 66
Action Requested: Establish classifications,`. reclassify persons and positions, cancel
positions, and abolish classes per attachment.
Proposed Effective Date: 3/1/93
Classification Questionnaire attached: Yes X No
Cost is within Department's budget: Yes X No
Total One-Time Costs (non-salary) associated with this request: $ -0-
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ <402,272> Net County Cost $<402,272>
Total this FY $ <134,715> N.C.C. This FY $<134,715>
Source of Funding to Offset Adjustment:
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheet for further
explanations or comments. r� ----or) e a ent He-d- -
REVIEWED BY CAO AND RELEASED TOPERSONNELDEPARTMENT ( Z
Dei uty.!County Administrator a
---------------------- ---------
PERSONNEL DEPARTMENT RECOMMENDATION Date:
RETURNED TO DEPARTMENT - ACCOMPLISHED BY BOARD ORDER DATED 2/23/93
EFFECTIVE 3/1/93
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: El day following Board action.
Date (for) Director of Personnel
-------------------------------------------------------------------------------------------
.000NTY ADMINISTRATOR RECOMMENDATION Date:
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
(for) County Administrator
BOARD OF SUPERVISORS ACTION Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/DISAPPROVED on Supervisors and County Administrator
Date: By:
APPROVAL OF THIS ADJUSTMENT CONSITITUES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 (M347) 1/92
Establish the classes of:
Building Maintenance Manager at salary level C5-2310
( $4574-5560)
Lead Electronic Equipment Technician at salary level
C5-1904 ( $3048-3705)
Lead Telecommunications Technician at salary level
C5-1904 ( $3048-3705)
Reclassify persons and positions of:
(40/40) Facilities Trades Supervisor, position #66-00178
0079/4031 (John Ritola) , to Building Maintenance Manager
(40/40) Electronic Equipment Technician, position #66-00293
0060/4285 (Blake Reames) , to Lead Electronic Equipment
Technician
(40/40) Telecommunications Technician, position #66-00292
0060/4290 (James Perez) to Lead Telecommunications
Technician
(40/40) Administrative Services Assistant-III , position
#66-00003 0149/0149 (Mickey Davis) , to Administrative
Services Officer
Cancel positions as follows :
Title Position No.
Facilities Trades Supervisor 66-00175
Custodian II 66-00219
Custodian II 66-00243
Lead Custodian 66-00239
Communications Engineer 66-00262
Clerk-Experienced Level 66-00272
Telecommunications Clerical Specialist 66-00087
Communications Services Manager 66-00255
Account Clerk-Beginning Level 66-00257
Abolish the classes of:
Communications Engineer (PESB)
Telecommunications Clerical Specialist (94SA)
Communications Services Manager (PEDB)
GENERAL SERVICES - 66
-BOARD ORDER-
Establish the following classes: Building Maintenance Manager at Salary Level C5-
2310 ($4574-5560); Lead Electronics Equipment Technician at Salary Level C5-1904
($3048-3705), and Lead Telecommunications Technician at Salary Level C5-1904
($3048-3705).
Reclassify persons and positions of: Facilities Trades Supervisor, position #66-
00178 at salary level C5-2220 ($4181-5081) to Building Maintenance Manager at salary
level C5-2310 ($4574-5560); Electronic Equipment Technician, position #66-00293 at
salary level C5-1767 ($2658-3231) to Lead Electronic Equipment Technician at salary
level C5-1904 ($3048-3705); Telecommunications Technician, position #66-00292 at
salary level C5-1767 ($2658-3231) to Lead Telecommunications Technician at salary
level C5-1904 ($3048-3705); and Administrative Services Assistant III, position 66-
00003 at salary level C5-2047 ($3517-4275) to Administrative Services Officer at
salary level T4-1991 ($3857-5450).
Cancel the following positions: Facilities Trades Supervisor, position #66-00175 at
salary level C5-2220 ($4181-5081), Custodian II, positions #66-00219 and #66-243 at
salary level C3-1338 ($1909-2104), Lead Custodian, position #66-00239 at salary level
C3-1436 ($2105-2321); Communications Engineer, position #66-00262 at salary level
C5-2167 ($3965-4819); Clerk-Experienced Level, position #66-00272 at salary level
C5-1404 ($1849-2248); Telecommunications Clerical Specialist, position #66-00087 at
salary level C5-1600 ($2250-2734); Communications Services Manager, position #66-
00255 at salary level C5-2409 ($5050-6138); and Account Clerk-Beginning Level,
position #66-00257 at salary level C5-1386 ($1816-2208) .
Abolish the following classes: Communications Engineer at salary level C5-2167
($3965-4819); Telecommunications Clerical Specialist at salary level C5-1600 ($2250-
2734) and Communications Services Manager at salary level C5-2409 ($5050-6138).
Approved: 2/23/93 Effective: 3/1/93
Establish the Class: Building Maintenance Manager GFDE
Lead Electronics Equipment Technician PETD
Lead Telecommunications Technician PETC
Reclassify: (0079/4031) GFHE pos. #66-00178 to GFDE
RITOLA, John - Emp. #32802 - $5560 (5th step)
(0060/4284) PEWE pos. #66-00293 to PETD
REAMES, Blake - Emp. #42976 - $3529 (4th step)
(0060/4290) PEWG pos. #66-00292 to PETC
PEREZ, James - Emp. #45495 - $3529 (4th step)
Cancel Positions: (79/4031) GFHE pos. #66-00175
(79/4032) GKWB pos. #66-00219, and #66-00243
(79/4032) GKTB pos. #66-00239
(60/4285) PESB pos. #66-00262
(60/4285) JWXB pos. #66-00272
(60/4280) 94SA pos. #66-00087
(60/4285) PEDB pos. #66-00255
(60/4280) JDWB pos. #66-00257
Cancel Classes: Communications Engineer PESB
Telecommunications Clerical Specialist 94SA
Communications Services Manager PEDB
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