HomeMy WebLinkAboutMINUTES - 02231993 - 1.87 /. 8 7
TO: BOARD OF SUPERVISORS
FROM: Mark Finucane, Health Services Director p,— �� Contra
By: Elizabeth A. Spooner, Contracts Administrator
Costa
DATE: February 3, 1993 County
SUBJECT: Approval of Contract Amendment Agreement #24-754-23 with
Alcohol and Drug Abuse Council of Contra Costa, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of . the County, Contract Amendment Agreement #24-754-23,
effective January 1, 1993, to amend Novation Contract #24-754-20 (as
amended by Contract Amendment Agreement #24-754-21 and Administrative
Amendment Agreement #24-754-22) with Alcohol and Drug Abuse Council of
Contra Costa, Inc. , to increase the two-year Contract Payment Limit by
$15, 000, from $215, 657 to a new two-year payment limit of $230, 657 ,
and to increase the six-month automatic contract extension payment
limit by $7, 500, from $54,711 to a new extension period payment limit
of $62 , 211.
II. FINANCIAL IMPACT:
This Contract is funded in the Health Services Department Budget (Org.
#5915) , by Federal Funds, Local SB 920 Fine Collections, State Alcohol
Program Allocation, and County funds as follows:
FY 1991-92 FY 1992-93
Federal Funds $ 30, 000 $ 71, 343
SB 920 Fines 59,577 35, 251
State Funds 13, 804 15,892
County Funds 2,854 1,936
FY Payment Limits $ 106,235 $ 124,422
Total Two Year Payment Limit $ 230,657
This amendment adds $15, 000 in Federal "Club Live" Funds for Fiscal
Year 1992-93. No additional County funds are required.
CONTINUED ON ATTACHMENT: %X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RE OMME ATI N OF BOARD OMMITTEE
APPROVE OTHER
SIGNATURE(S) v
ACTION OF BOARD ON APPROVED AS RECOMMENDED �� OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT r ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Chuck Deutschman (313-6350) OF SUPERVISO S ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED 93APf3
Risk Management Phil Batchefm Clerk of&Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M982/7-83 BY 1
DEPUTY
-Car,yra Costa County 1 • 8 7 =1 Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number 24-754-23
Fund/Org # 5915
Account # 2320
Other #
1. Identification of Contract to be Amended.
Number: 24-754-20 (as amended by Contract Amendment Agreement
#24-754-21 and Administrative Amendment
Agreement #24-754-22)
Effective Date: July 1, 1991
Department: Health Services - Substance Abuse Division
Subject: Alcohol Program Services (Information and Referral, Crisis
Intervention, and Educational Alcoholism Services)
2. Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: ALCOHOL AND DRUG ABUSE COUNCIL OF CONTRA COSTA, INC.
Capacity: Nonprofit California corporation
Address: 171 Mayhew Way #210, Pleasant Hill, California 94523
3. Amendment Date. The effective date of this Contract Amendment Agreement
i5 January 1, 1993 ..
4. Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk. of
BOARD OF SUPERVISORS the Board of Supervisors and County
Admin'strator
BY �l
!✓w� �
Chairman/Designee Deputy
CONTRACTOR
1
j
Y BY
(Designate buginess capacity A) (Designate business capacity B)
Mote to Contractor: For corporations (profit or nonprofit), the contract oust be signed by two officers. Signature A mat be
that of the president or vice-president and Signature B mist be that of the secretary or assistant secretary (Civil Code Section
1190 and Corporations Code Section 313). All signatures mist be acknowledged as set forth an page two.
Contra Costa County Standard Form 1/87 .
APPROVALS/ACKNOWLEDGEMENT
Number 24-754-23
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
By n�- �C12 By
designee
APPROVED: COUNTY ADMINISTRATOR
By l ;
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the
individual or business capacity(ies) stated, or proved to me on the basis of
satisfactory evidence to be the stated individual or the representatives) of the
partnership or corporation named above in the capacity(ies) stated, personally
appeared before me today and acknowledged that he/she/they executed it, and
acknowledged to me that the partnership named above executed it or acknowledged
to me that the corporation named above executed it pursuant to its bylaws or a
resolution f its board of directors.
Dated:
[Notarial Seal]
Jang:leiina D. Pigg
DcP!:ty County Clerk 4FDeputy CoujWClerk
Contra Costa County, CA
-2-
AMENDMENT SPECIFICATIONS
Number: 24-754-23
In consideration for Contractor's willingness to provide additional
"Club Live" Program services, County agrees to increase the
Contract Payment Limit. County and Contractor agree, therefore, to
modify the Contract identified herein as specified below, while all
other parts of said Contract, remain unchanged and in full force
and effect.
1. Payment Limit Increase. The Payment Limit set forth in
Amendment Specifications Paragraph 1. (Payment Limit Increase) of
Administrative Amendment Agreement #24-754-22 is hereby increased
by $15,000, from $215, 657 to a new total Payment Limit of $230,657 .
2. Increase in Automatic Contract Extension Payment Limit. The
six-month automatic contract extension payment limit specified in
Amendment Specifications Paragraph 2. (Automatic Contract Extension
Payment Limit Increase) of Administrative Amendment Agreement #24-
754-22 is hereby increased from $54 ,711 to a new six-month
automatic contract .extension payment limit of $62,211.
3 . Increase in One-Time-Only Payments. Subparagraph b. of
Amendment Specifications Paragraph 3. (Increase in One-Time-Only
Payments) of Administrative Amendment Agreement #24-754-22 is
hereby amended to read as follows:
"b. County shall pay Contractor a one-time-only payment of
$15,553 payable upon demand on or after July 1, 1993, and
thereafter monthly payments in accordance with Payment Provisions
as set forth in Paragraph l.b. of the Service Plan of Novation
Contract #24-754-20, subject to the six-month Payment Limit
specified above. "
4. Modification of Separate Fiscal Year Payment Limits.
Subparagraph a. of Paragraph 4. (Modification of Separate Fiscal
Year Payment Limits) of Administrative Amendment Agreement #24-754-
22 is hereby replaced by a new Subparagraph a. to read as follows:
Initials: M�Z_\ Qq T>1
1 Contractor Co my Dept.
AMENDMENT SPECIFICATIONS
Number: 24-754-23
"a. County's total payments to Contractor under this contract
for the fiscal year period from July 1, 1991 through June 30, 1992,
shall not exceed $106,235; and County's total payments to
Contractor under this Contract for the fiscal year period from July
1, 1992 through June 30, 1993, shall not exceed $124,422. "
5. Budget Modification. The Revised Budget Estimated Program
Expenditures specified in Amendment Specifications Paragraph 5.
(Revised Budget of Estimated Program Expenditures) of
Administrative Amendment Agreement #24-754-22 is hereby deleted and
replaced with the attached Revised Budget of Estimated Program
Expenditures #24-754-23 which is incorporated herein by reference.
6. Modification of Service Specifications. Subparagraph c. of
Paragraph 3 . (Modification to Service Plan) of Contract Amendment
Agreement #24-754-21 is hereby replaced with a new subparagraph c.
to read as follows:
"c. Contractor shall contact County-selected junior high
schools to start "Club Live" Programs in the schools. Contractor's
services shall include, but may not be limited to, the following:
(1) Establish at least 15 Club Live Chapters, in Contra
Costa County schools, with a minimum of 25 students participating
per Chapter, no later than June 30, 1993 ;
(2) Promote the establishment and maintenance of active
Club Live Chapters through school assemblies, rallies, advisor
trainings, County/regional leadership and planning meetings,
classroom activities, and community action;
(3) Plan alcohol and other drug-free activities for Club
Live Chapter participants which are designed to build self-esteem,
leadership skills and to prepare the participants to understand and
share the "alcohol and drug-free" message; and
(4) Coordinate Club Live activities with other school
health promotion activities in cooperation with appropriate
agencies and individuals. "
Initials: 6�
2 Contractor C my Dept.
AMENDMENT SPECIFICATIONS
Number: 24-754-23
4. Increase in Number of Service Units. Subparagraph b. of
Amendment Specifications Paragraph 5. (Number of Service Units
Modification) of Contract Amendment Agreement #24-754-21 is hereby
modified to read as follows:
"b. Educational/Alcoholism Prevention Services.
(1) Friday Night Live (FNL) /Speaker Presentations:
Number of Number of
Presentations Participants
Alcohol Service Program 2 1,500
SB 920 FNL Services 3 2,250
Federal FNL Allocation 2 1,500
CLUB LIVE PROGRAM 5 500
Total 12 5,750
(2) Community Event Facilitations:
Alcohol Service Program 5 75
SB 920 FNL Services 20 300
Federal FNL Allocation 35 300
CLUB LIVE PROGRAM 5 500
Total 65 1,175
(3) Alternative Activities:
(such as leadership conferences
and training)
Alcohol Service Program 2 66
SB 920 FNL Services 7 250
Federal FNL Allocation 8 300
CLUB LIVE PROGRAM 5 350
Total 22 966
(4) Support FNL Chapters:
Alcohol Service Program 1 50
SB 920 FNL Services 4 200
Federal FNL Allocation 5 300
CLUB LIVE PROGRAM 3 300
Total 13 850"
Initials: �� n
3 Contractor County Dept.
REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES .'
Fiscal Year 1991-92
Number 24-754-23
A. GROSS OPERATIONAL BUDGETS
1. COST CATEGORIES
ALCO.SERV. SB920 FED. FNL CLUB LIVE
PROGRAM FNL.PROG. ALLOC. PROG. PROGRAM
a. PERSONNEL SALARIES & BENEFITS:
(Direct Costs)
(1) Direct Service Staff Sal. $ 20,864 $ 34,970 $ 10,220 $ 8,748
(2) Administrative Staff Sal.* -0- -0- -0- -0-
(3) Unemployment Insurance 306 460 153 114
(4) FICA 1,475 2,245 748 558
(5) Pension -0- -0- -0- -0-
(6) Health Insurance 894 1,456 458 362
(7) Workers Comp Insurance _ 306 475 168 118
(8) SUBTOTAL AMOUNT $ 23.845 S 39.606 $ 11,747 9,900
b. OPERATIONAL COSTS (Direct Costs)
(1) Space (Rent/Lease) $ 4,237 $ 4,648 $ -0- 1,379
(2) Utilities (Water,PG&E,etc.) -0- -0- -0- -0-
(3) Phone 1,200 1,292 -0- 400
(4) Supplies 1,025 956 -0- 410
(5) Equipment Purchase** -0- -0- 2,941 -0-
(6) Outside Service/Consultation -0- 1,500 -0- 386
(7) Insurance 756 1,050 -0- 325
(8) Staff Travel 2,200 2,310 -0- 800
(9) Membership Dues 207 700 -0- -0-
(10) Training/Education 3,100 3,844 312 1,000
(11) Advertising -0- -0- -0- -0-
(12) Copying/Printing/Postage 700 1,100 -0- 400
(13) Repair/Maintenance 175 255 -0- -0-
(14) Depreciation -0- -0- -0- -0-
(15) Audit 1.794 2.316 -0- -0-
(16) SUBTOTAL AMOUNT 15,394 19,971 3,253 5,100
c. INDIRECT COSTS (SUBTOTAL AMOUNT) -0- -0- -0- $ 15.000
2. TOTAL GROSS ALLOWABLE PROGRAM COST $ 39.239 S 59.577 $ 15.000 S 15.000
B. LESS PROJECTED NON-COUNTY PROGRAM REVENUE
(To be collected and provided by Contractor)
1. Client Fees and Insurance $ 20,077
2. Grants and Subventions -0-
3. Donations 2,504
4. Other (specify) -0-
5. TOTAL PROJ'D NON-COUNTY PROG. REV. $< 22.581> S< -0-> < -0-> $< -0->
C. NET ALLOWABLE FISCAL YEAR COST S 16,658 $ 59,577 $ 15,000 $ 15.000
(Fiscal Year Payment)
Initials:
Contractor County Dept.
1
REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Fiscal Year 1992-93
Number 24-754-23
A. GROSS OPERATIONAL BUDGETS
1. COST CATEGORIES
ALCO.SERV. SB920 FED. FNL CLUB LIVE
PROGRAM FNL.PROG._ ALLOC, PROG. PROGRAM
a. PERSONNEL SALARIES & BENEFITS:
(Direct Costs)
(1) Direct Service Staff Sal. $ 21,746 $ 36,899 $ 10,220 $ 19,748
(2) Administrative Staff Sal.* -0- -0- -0- -0-
(3) Unemployment Insurance 318 486 153 257
(4) FICA 1,532 2,370 748 1,251
(5) Pension -0- -0- -0- -0-
(6) Health Insurance 931 1,537 458 813
(7) Workers Comp Insurance 318 501 168 261
(8) SUBTOTAL AMOUNT 24,845 S 41.793 S 11.747 S 22.330
b. OPERATIONAL COSTS (Direct Costs)
(1) Space (Rent/Lease) $ 4,237 $ 4,648 $ -0- 1,729
(2) Utilities (Water,PG&E,etc.) -0- -0- -0- -0-
(3) Phone 1,200 1,292 -0- 600
(4) Supplies 1,025 956 -0- 510
(5) Equipment Purchase** -0- -0- 2,941 -0-
(6) Outside Service/Consultation -0- 1,500 -0- 886
(7) Insurance 756 1,050 -0- 450
(8) Staff Travel 2,200 2,310 -0- 1,400
(9) Membership Dues 207 700 -0- -0-
(10) Training/Education 3,100 3,844 312 1,000
(11) Advertising -0- -0- -0- -0-
(12) Copying/Printing/Postage 700 1,100 -0- 695
(13) Repair/Maintenance 175 255 -0- -0-
(14) Depreciation -0- -0- -0- -0-
(15) Audit 1.794 2.316 -0- 400
(16) SUBTOTAL AMOUNT 15,394 $ 19.971 3,253 7,670
c. INDIRECT COSTS (SUBTOTAL AMOUNT) -0- -0- -0- $ _0-
2. TOTAL GROSS ALLOWABLE PROGRAM COST S 40,239 $ 61.764 $ 15.000 S 30.000
B. LESS PROJECTED NON-COUNTY PROGRAM REVENUE
(To be collected and provided by Contractor)
1. Client Fees and Insurance $ 20,077
2. Grants and Subventions -0-
3. Donations 2,504
4. Other (specify) -0-
5. TOTAL PROJ'D NON-COUNTY PROG. REV. $<22.581> $< -0-> $< -0-> $< -0->
C. NET ALLOWABLE FISCAL YEAR COST $ 17.658 $ 61.764 $ 15.000 $ 30,000
(Fiscal Year Payment)
Initials:
Contractor Cou ty Dept.
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REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Number 24-754-23
* Second line supervisors and above and administrative staff who have no direct client service
responsibilities; administrative staff who also have direct service responsibilities are to
have their salaries split in proportion to the estimated time -spent on direct service and on
administrative activities.
** Subject to State limits (see Service Plan Paragraph 2. )
D. CHANGES IN BUDGET AMOUNTS. Subject to the Contract Payment Limit, Subject to Payment Limit and
to State guidelines, each cost category Subtotal Amount set forth in Section A.1. above:
1. May vary by up to 10% without approval by County; and
2. May be changed in excess of 10% provided, however, that Contractor has obtained written
authorization prior to April .29th of each Fiscal Year period from. the Department's
Substance Abuse Division Director before implementing any such budget changes.
E. NET PROGRAM BUDGET SUMMARY.
1991-1992 1992-93
FISCAL YEAR FISCAL YEAR
1. SERVICE PROGRAMS PAYMENT LIMITS PAYMENT LIMITS
a. Alcohol Service Program $ 16,658 $ 17,658
b. SB 920 FNL Service Program 59,577 61,764
c. Special Federal FNL Allocation Program + 15,000 15,000
d. Federal Club Live Program + 15,000 15,000
e. Federal OTS Match for Club Live+ -0- 15.000
TOTAL FISCAL YEAR PAYMENT LIMITS $ 106.235 $ 124.422
+ Program includes $15,000 in Federal funds and Contractor shall maintain a clear audit trail for
the use of these Federal funds and ensure that these funds are accounted for separately.
2. SEPARATE PROGRAM PAYMENT LIMITS. Adjustments in County's total payments to Contractor, in
accordance with the Payment Provisions and Paragraph 3. (Cost Report and Settlement) of the
Special Conditions, shall be limited to each Fiscal year Payment Limit set forth above for
each program; funds budgeted above for one service program may not be transferred to or
expended under any of the other service programs.
3. PROGRAM BUDGET CHANGES. Subject to the Contract Payment Limit and subject to State
guidelines, Contractor may make changes in the total amounts set forth above for the Total
Gross Allowable Program Cost and the Total Projected Non-County Revenue, provided, however,
that Contractor has obtained written authorization Prior to April 29th from the
Department's Substance Abuse Division Director in accordance with Service Plan Paragraph
15. (Budget Report) , before implementing any such budget changes.
F. AGENCY PROGRAM BUDGET. Contractor shall submit to County, for informational purposes upon
request, its total Corporation budget including: all program budgets, all revenue sources and
projected revenue amounts, all cost allocations, and line item breakdown of budget categories
to include salary levels listed by job classification as well as detailing of operational and
administrative expenses by cost center and listing numbers of staff positions by job
classification.
Initials:
Contractor County Dept.
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