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Home My WebLink AboutMINUTES - 02231993 - 1.73 BOARD OF SUPERVISORS Contra el WARREN E. `RUPF Sheriff-Coroner - Coa rn County &AM; January 22, 1993 BusxeT: Police Dispatching Contract With the City of Rio Vista ;ECIFIC REOUEAT(i)OR RECOMMENOATION(A)A BACKGAOUND AND A)STIRCATION RECO14MENDATION The Board authorize the Sheriff or his designee to execute a police dispatching contract between the City of Rio Vista and the County of Contra Costa, effective March 1, 1993. FINANCIAL IMPACT There is a positive financial impact on the County in executing this contract . All services provided under the terms of the Contract will be paid for by the City of Rio Vista. There is a positive financial impact to the County by sharing the staff and equipment under this Contract in that Rio Vista will be funding a portion of the shared costs . The County will realize a net return of $ 8, 143. 12 per year under the terms of this contract . REASONS FOR RECOMMENDATION The City of Rio Vista wishes to contract with the County for police dispatching through the Sheriff's Department . The Sheriff' s Department can provide the required services without adverse impact and, through the Contract, may be able to mitigate a portion of the fiscal difficulties. BACKGROUND For the last several years, the Board and CAO have emphasized the need for departments to seek new sources of revenue to offset operating expenses . The Support Services Division has been relatively successful in utilizing available staff a equ ent to generate revenue through contracts . The proposed contract 'th Rio Vista woi. ld not require additional staff or e uipment, nd would generate enough revenue t s bstantiall� suppor one dispatch position. CONTINUED ON ATTACHMENT: -YES 91164ATL: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER 900kATMEMY AI ACTION Of BOARD ON APPROVED AS RECOMMENDED OTHER TOTE OF UNgUIVNIORS Y I NEWBY CERTIFY THAT THIS M A TRUE �..GLMIAMMOUB(ABBt1fT AIS CORRECT COPY OF AN ACTION TAKEN A1►EB: MOBS: AMS ENTERED ON TW WNVTES OF THE BOARD AMEIR: AB'BTAK. OF BURERVISORB Ht DATE MIOMN. CC:: Sheriff-Coroner Auditor-Controller Justice System Program tHIL BATCHELOR.CLERK OF T4 BOARD OF City of Rio Vista &JrERVISORS AND COUNTY AWINISTRATOR Contact: Lt. Scott Parsons - eoe� �) w .oEFurY Failure to approve a contract will prevent the Sheriff' s Department from offsetting some of the operational costs of the 911 emergency system. There will be more of a burden on the general fund to support dispatch service, with a potential for staff reductions to be more likely. 73 CONTRACT FOR POLICE DISPATCHING SERVICES 1. Parties. This contract is entered into by and between the City of Rio Vista (hereinafter called the City) and the County of Contra Costa (hereinafter called the County). 2. Term and Termination. This contract shall become effective at 12:01 a.m. on March 1, 1993 and continue in force until terminated by either party giving written notice thereof to the other party at least ninety (90) days prior to the termination date. 3. City Obligations. The City shall carry out that work and make to the County those payments described in the Service Plan attached hereto and incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 4. Counly Obligations. The County shall provide those services and carry out that work described in the service plan attached hereto and incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 5. Special Conditions/Service Plan. This contract is subject to the Special Conditions and Service Plan attached hereto and incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Legal Authority. This contract is entered into under and subject to Government Code Sections 55631 through 55634. 7. Signatures. These signatures attest the parties'agreement hereto: C N OF CONTRA OSTA CITY OF RIO VISTA By: By. • rren E. Ru /Joseph Mulloy Sheriff-Coroner City Manager Dated: '�' —rl Dated: q3 olBy. Board of Supervisors By. Larry 17. Profitt Chief of Police Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By: Attested: 3 • t - �a�►'S Phil Batchelor CountyAdministrator By: i E SERVICE PLAN 1. Services. The County shall provide the City with police dispatching services including dispatching, call-taking and supervision. The services provided shall be on the same level as, but shall not exceed those services provided to the Sheriff's Patrol personnel except by mutual agreement of both parties. 2.Equipment and Personnel. The County shall utilize its own equipment and personnel in the Sheriff's Dispatch Center, Martinez. The City shall provide its own vehicle and portable radios, and shall maintain them in proper working order. The City shall maintain internal dispatch capability in the event that the Sheriff's Dispatch Center or the microwave relay system is disabled or destroyed. The City shallpay for installation and operating costs, for at least one telephone line to be answered by the Sheriff's Dispatch Center, subject to availability of terminal space in the Sheriff's Dispatch Center. 3. Records. The County shall prepare, maintain and store dispatch records, pertaining to City dispatch services, similar to those maintained for Sheriff's Patrol Division. The City shall have access to on-line records obtained through normal C.A.D. (Computer Aided Dispatch) transactions pertaining to the City's operations. 4. Payment The City shall pay the County$28,143.12 for the first year of this contract, as set forth below. A. Annual cost for this contract shall be calculated as follows: Personnel Cost 7 x patrol officer rate of $2,991.00 = $20,937.00 1 x administrative rate of$1,495.00 = $1,495.00 1 x chief rate of$ 0.00 = $0.00 Total $22,432.00 Population 3200 x $0.7866 = $2,517.12 B. Initial two (2) year cost: Training 8 hrs annual training x$33.00 per hr= $264.00 Systems Management 60 weeks at 1 hr per week x $33.00 per hr= $1,980.00 Message Switching Network $500.00 Total $27,693.12 C. Initial but non recurring cost: Computer/Geo-File preparation $450.00 Total $28,143.12 Each quarter, the County shallprovide the City with an invoice representin one-fourth (1/4) of the annual cost. The City shall remit to the County, within thirty �30) days of receiving the invoice,the total sum shown. 5. Notification of Costs. By July 1 st of each year of the contract, the County shall notify the City of the costs to be charged to the City under the contract for the succeeding year of the contract. This contract shall be amended each year to set forth the costs to be charged to the City under the contract. Cost increases shall be estimates, based on projected cost of living increases for dispatching personnel. Costs billed shall be based on actual increases and shall become effective coincidentally with salary increases. SPECIAL CONDITIONS 1. Labor Relations. The County shall negotiate all labor relations agreements and personnel rules, regulations and procedures between the County and its employees rendering services under this contract. The County will investigate and take whatever action it deems appropriate in response to any concerns by the City about County personnel performing under this contract 2. interruption of Services. In the event that obligations by the County to furnish dispatching services to the City under this contract are interrupted by strikes, boycotts or other forces beyond County control, the County shall make a reasonable effort to continue providing services to the extent possible and to fully restore services as soon as possible. 3. City and County Cooperation. The City shall give the County full cooperation and assistance of its officers, agents and employees and hereby designates its Chief of Police as its representative to coordinate with the Sheriff's Support Services Division all activities provided pursuant to this contract. With respect to this contract, the Sheriff's Department shall give the City full cooperation and assistance of its officers, agents and employees and hereby designates the Commander of its-Support Services Division to coordinate with the Chief of Police all activities provided pursuant to this contract. 4. Notices. All written notices required by this Contract shall be deemed delivered when deposited in the United States mail addressed as follows: County Administrator, Contra Costa County, 651 Pine Street, Martinez, California 94553 - City Manager, P.O. Box 745, Rio Vista, California 94571. 5. Indemnification. (a) The City shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the City hereunder, resulting from the conduct, negligent or otherwise, of the City, its agents or employees. (b) The County shall defend, save harmless and indemnify the City and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential.damages, from any cause whatsoever arising from or connected with the operations or the services of the County hereunder resulting from the conduct, negligent or otherwise,of the County or its employees. (c) This contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship between the parties of agent, servant, employee, partnership,joint venture or association. Accordingly,the City shall in no way be considered an employer of any County officer or employee who provides services under this contract; nor shall the County be considered an employee of any City officer or employee. 6. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may provide some aid or assistance to members of the City's population, it is not the intention of either the County or the City that such individuals occupy the position of intended third party beneficiaries of the obligations assumed by either party to this Contract. 7. Resolution of Disputes. The Police Chief or his specifically designated representative will meet with the Sheriff's Support Services Division Commander or his designee to resolve disputes that may arise regarding this contract. 8. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understanding, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. i i RESOLUTION NO, 93-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIO VISTA AUTHORIZING EXECUTION OF AN AGREEMENT WITH CONTRA COSTA COUNTY FOR POLICE DEPARTMENT . COMMUNICATIONS SERVICES BE IT RESOLVED by the City Council of the City of Rio Vista, County of Solano, State of California that, in accordance with Section 55632 of the Government Code of the State of California, said Council does hereby authorize the City Manager and the Chief of Police of the City of Rio Vista to execute the contract for police dispatching services attached hereto as Exhibit "A, " and, BE IT FURTHER RESOLVED that the City Clerk shall send copies of this resolution and attachment to the County of Contra Costa . I, ANITA REINEKE, CITY CLERK OF THE CITY OF RIO VISTA, and ex-officio Clerk of the City Council of said City, do hereby certify the above and foregoing to be a full, true and correct copy of a Resolution of said City Council, which was regularly introduced, passed and adopted by said City Council at a special meeting thereof, held on the 4th day of February, 1993, by the following vote : AYES : COUNCILMEMBERS Bard, Mitchell. Madere, Brown, Rubier NOES : COUNCILMEMBERS None ABSENT: COUNCILMEMBERS None WITNESS my hand and seal of said City this 4 day of February 1993 . -Cl i.�. ANITA REINEKE, tMC, CITY CLERK i