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TO:a BOARD OF SUPERVISORS
Contra
FROM: Phil Batchelor, County Administrator 1 �►
Costa
County
°Tr
DATE:
February 16, 1993 ou;r
SUBJECT: LEGISLATION: AB 254 (Rainey) - PROVIDE AUTHORITY FOR THE
RETIREMENT BOARD TO MAINTAIN AND DISPOSE OF RECORDS WITHIN THEIR
JURISDICTION
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt a position in SUPPORT of AB 254 by Assemblyman Rainey, which
would authorize the Retirement Board to establish efficient records
management procedures, including the maintenance and disposal of
records within their jurisdiction.
BACKGROUND:
Under current law, County Counsel has advised the Retirement Board
that only the Board of Supervisors has the authority to authorize
the destruction of outdated records in the possession of the
Retirement Association. While the Retirement Board and staff have
no objection to seeking the authorization of the Board of
Supervisors to destroy records which are no longer required, this
seems an unnecessary requirement. The Retirement Board is,
therefore, sponsoring legislation which would streamline this
process by authorizing the Retirement Board to determine when it is
appropriate to destroy its own records and to order their
destruction.
Assemblyman Rainey has introduced AB 254 to accomplish this
authorization. This legislation appears consistent with the Board
of Supervisors ' effort to streamline government and make it more
cost effective and efficient. It is therefore recommended that the
Board of Supervisors support AB 254 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON February 23, 1993 APPROVED AS RECOMMENDED >< OTHER
VOTE OF SUPERVISORS
u I HEREBY CERTIFY THAT THIS IS A TRUE
/ _UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS Ot#THE DATE SHOWN.
ATTESTED 3 /
Contact: PHIL BATCHELOR,CLERK OF TH BOARD OF
cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
Retirement Administrator
County Counsel ��Z[���
Les Spahnn, SRJ. Jackson, Barish &BYAssociates //� DEPUTY
CALIFORNIA LEGISLATURE-1993494 REGULAR SESSION
ASSEMBLY BILL No. 254
Introduced by Assembly Member Rainey
January 28, 1993
An act to add Section 31537 to the Government Code,
relating to publicretirement systems. £
LEGISLATIVE COUNSEL'S DIGEST
AB 254, as introduced, Rainey. County Employees
Retirement Law of 1937: retirement boards: records.
The County Employees Retirement Law of 1937 sets forth
the duties and powers . of county retirement boards in
administering its provisions.
This bill would .authorize the boards to establish efficient
records management procedures., which may include, but
need not be limited to, the maintenance and disposal of
records within their-jurisdiction.
Vote: majority.. Appropriation: no. Fiscal committee: no.
State-mandated local program: no.
The people of the State of California do enact as follows.
1 SECTION 1. Section 31537 is added to the
2 Government Code,"to read:
3 31537. The board may establish efficient records
4 management procedures, which may include, but need
5 not be limited to, maintenance and,when determined by
6 the board to be necessary, disposal of records in its.
7 jurisdiction.
O
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