HomeMy WebLinkAboutMINUTES - 02231993 - 1.113 THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3669
ADOPTING OPERATING BUDGET
FOR FISCAL YEAR ENDING MARCH 31, 1994
FOR CONVENTIONAL PROGRAM
WHEREAS, the Department of Housing and Urban Development and the Annual
Contributions Contract between the Housing Authority of the County
of Contra Costa and the Department of Housing and Urban
Development requires that the Housing Authority shall prepare,
adopt and submit to the Department of Housing and Urban
Development for its review and approval an annual budget prepared
in accordance with Performance Funding; and,
WHEREAS, the Staff has prepared and submitted to the Board of Commissioners
for their review and approval a proposed operating budget for the
Conventional Program for the indicated fiscal year:
NOW, THEREFORE, BE IT RESOLVED after review of said budget submission, the
following determinations are made:
a. That proposed expenditures are necessary in the efficient and
economic operation of housing for the purpose of serving low-
income families.
b. That the financial plan is reasonable in that it is prepared
in accordance with Performance Funding.
c. That all proposed charges and expenditures will be consistent
with provisions of law and the Annual Contributions Contract.
d. That no PHA employee reflected in the Operating Budget is
serving in a variety of positions which will exceed 100%
allocation of his/her time, as required in Paragraph 2-6
and Exhibit 2-7 of the Financial Management Handbook,
7475.1, REV.
e. That the Housing Authority of the County of Contra Costa will
continue to provide a drug-free workplace as required in the
Performance Funding System Handbook, 7575.13.
The Board of Commissioners hereby adopts and approves the
Operating Budget for its Conventional Program for the indicated
Fiscal Year and authorizes submission of said budget to the
Department of Housing and Urban Development.
ADOPTED ON February 23, 1993 by the following vote of the Commissioners:
AYES: Commissioners Smith, Bishop, McPeak, Torlakson
NOES None
ABSENT: Commissioner Powers
ABSTAIN: None
I hereby certify that this is a true and correct copy of
an action taken and ontered on the minutes of the
Board Of Supero orr. o the date shown.
ATTESTED 4 affA&d �3
PHIL Al'CHELOR,Clerk of •Boa
of Suporvi§ors and County Administrator
BY .Deputy
^~HOUSING AUTHORITY O I F THE COUNTY OF CONTRA COSTA /. //3
TO: BOARD OF COMMISSIONERS DATE: February 23, 1993
FROM: Richard J. Martinez, Acting Executive Director
SUBJECT: REVIEW AND APPROVAL OF HOUSING AUTHORITY 1993/94 OPERATING BUDGET
FOR LOCAL HOUSING AUTHORITY OWNED RENTAL HOUSING PROPERTIES
I. RECOMMENDED ACTION:
Adopt Resolution No. 3669, indicating review and approval of the 1993/94
Operating Budget for Housing Authority Owned Rental Housing units, as recommended by
the Advisory Housing Commission.
II. FINANCIAL IMPACT:
The total operating expense for the 1993/94 budget is estimated at $4,507,130,.
with operating subsidy from HUD estimated to be $1,968,629 for the 1993/94 fiscal
year.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
Overall , the operating budget for the conventional public housing program is a
balanced budget as it would provide for $17,479 in the Public Housing Operating
Reserve. By March 31, 1994 the Public Housing Operating Reserve would be $ 1,096,556.
Some of the major points concerning this budget include:
1. The total operating expense for the 1993/94 Public Housing budget is
estimated at $4,507,130 and represents an increase of $282,580 from the 1992/93
revised budget amount of $4,224,550.
2. The average rent paid per public housing dwelling unit is expected to
decrease from $193.01 to $186.54. This amount is based on the current rent
roll of 01/01/93 and reflects the applicable PFS calculations.
3. The public housing operating subsidy from HUD is estimated to be $1,968,629
for the 1993/94 fiscal year, or $145.05 per unit. This represents an increase
of $368,976, or $27.19 per unit.
4. A total of $27,880 has been budgeted to complete 6 extraordinary
maintenance work items. All work items are funded from the public housing
budget.
CONTINUED ON ATTACHMENTS YES SIGNATUPEj
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF UO�ARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED C OTHER
VOTE OF COMMISSIONERS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS A TRUE AND
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD
OF COMMISSIONE S ON THE DATE SH04JH. /7G
CC: ATTESTED � 17 / 3
Ph11 Batchelor. Clerk of the
Board of Commissioners
Mae2/7•e3 BY v DEPUTY
�I
Board of Commissioners
February 23, 1993
Page 2
5. A total of $47,500 has been budgeted for various equipment purchases. All
items are funded from the public housing budget.
6. The utility expenses reflect an increase of $67,190 over the 1992-93 budget
amount of $778,790. This calculation reflects the required PFS calculations
for utility expense and increased costs per unit of measure charged by the
utility companies.
At its regular meeting on February 8, 1993 the Advisory Housing Commission
voted to recommend adoption of Resolution No. 3669 indicating review and approval of
the operating budget for the fiscal year ending March 31, 1994 for the Conventional
Program and to forward this recommendation to the Board of Commissioners for review,
adoption and submission to HUD for approval .
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3669
adopting the Operating Budget for the Fiscal Year ending March 31, 1994 for the
Conventional Program, the Housing Authority of the County of Contra Costa would not
be eligible for HUD operating subsidies for Fiscal Year 1993/94 and would be in
violation of HUD mandated budget procedures.
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HUD-52564 Form Approved Page 1 of 2
January 1972 OMB No. 63-R0808
U.S.DEPARTMENT OF HOUSING ANDAN DEVELOfaMENT TYPE OF IWASSISTED PROJECT(S):
LOW-RENT HOUSING PROGRAM LHA-Owned Rental Housing. . . . . . . . . . . . . . Q
OPERATING BUDGET LHA-Leased Housing-Section 23 or 10(c) . . . . . (�
For Fiscal Year Ending March 31,,1y 94
LHA-Owned-Homeownership . . . . . . . . . . . . .
LHA-Leased-Homeownership. . . . . . . . . . . . .
OX ORIGINAL 0 REVISION NO. LHA-Conveyed Project-Administration Contract. El
NAME OF LOCAL AUTHORITY: CONTRACT NOAS):
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA SF-182
PROJECT NO.(S): CA011001 thru C.A011006j
LOCALITY: IA011008 thru CA011013• CA011015
3133 Estudillo Street, P.O. Box 2759 NO.OF D.U. rAo�:AOILAS
F UNIT MONTHS OF
ILITY:
Martinez, CA 94553 1131 13,572
HUD AREA OFFICE: HUD REGIONAL OFFICE:
ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES
LAST low
FISCAL R
YEAR CURRENT LHA ESTIMATES HUD MODIFICATIONS
BUDGET
YEAR
19 92 19 93 AMOUNT AMOUNT
I PUM PUM PUM (ToNeereet 1110) PUM ToNeereet$10
LINE NO. (1) (2) (3) (4) (5) (6) (7)
Homebuyers Monthly Payments For:
001 Operating Expenses
002 Earned Home Payments Account
003 Nonroutine Maintenance Reserve
004 Total Break-Even Amount(Sum of tines oat, 002, e. 003
005 Excess ( or Deficit) in Break-Even Amount
006 Homebuyers Monthly Payments (Contra)
i OPERATING RECEIPTS:
.010 Dwelling Rentals 179.35 193.01 86.54 2,531,720
1020zul Excess Utilities ,
030 t- a Nondwelling Rentals ,
1040 U Total Rental Income
1050 (L 19 Fnterest on General Fund Investments r
060 Other Operating Receipts r
nT
090 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB.Mr. T61.62 3.89 2,631 410
OPERATING EXPENDITURES:
ADMINISTRATION:
1110 Salaries 24.97 25.44 33.16 450,050
120 Administration Expenses Other Than Salaries
190 Total Administration Expenses r
TENANT SERVICES:
210 I Salaries _
220 Recreation, Publications and Other Services •al 14,050
230 Contract Costs - Training and Other7,500
290 Total Tenant Services Expenses .21,550
UTILITIES:
310 N Labor .1 .14 .14 1,900
320 W utilities 50.76 57.24 62.19 844,080
390 Total Utilities Expenses , 8
0 W ORDINARY MAINTENANCE AND OPERATION:
410 nz1 z Labor ___ 73.82 80.03 86.86 1,178,920
420 x f. Materials 24.81 24.80 26.12 354,560
430 Contract Costs 37.27 32.67 30.38 412,250
450 ? C Total Ordinary Maintenance and Operation Expenses 135.90 137.50 L43.36 1,945,730
Q PROTECTIVE SERVICES:
460w Labor
470 p Materials
480 Contract Costs9,880
490 Total Protective Services Expenses 5 .6 .731 9
,
GENERAL EXPENSES.
510 Insurance 21.94 25.65 28.52 387,066-
5270 Payments in Lieu of Taxes 3.22 3.31 1 3.38 45,900
530 Terminal Leave Payments .16 .27 .27 3,620
540 Employee Benefit Contributions 31.95 39.61 43.38 588,780
550 Collection Losses 2.23 2.89 3.73 50,630
560 Other General Expenses .01 .02 .02 300
590 Total General Expenses 59.51 171.7579.30 1,076,290
600 TOTAL ROUTINE EXPENSES 806.55 332,09-4,507,130
610 'RENTS TO OWNERS OF LEASED DWELLINGS
690 TOTAL OPERATING EXPENSES
NONROUTINE EXPENDITURES:
710 Z Extraordinary Maintenance 3.11 5.06 2.05 27,880
720 a Re lacement of E vi ment r
730 0 Betterments and Additions -T.-65- .74
740 zo Other Nonroutine Expenditures CaSUalty LOSS 6.00 4.42
790 IZI TOTAL NONROUTINE EXPENDITURES 14.73 14.41 5.551 75,430
HUD-52564
-j
HUD-52564 Page 2 of 2
January 1972
NAME OF LOCAL A UIWGIT Y:
U.S. DEPARTMENT OF HOUSING AND URBA EVELOPMENT HOUSING AUTHORITY OF THE COUNTY
LOW-RENT HOUSING PROGRAM
OPERATING BUDGET OF CONTRA COSTA
LOCALITY:
For Fiscol Year Ending March 31, 19 94 3133 Estudillo Street, P.O. Box 2759
[x ORIGINAL QREVISION NO. Martinez, CA 94553
CONTRACT NO.(S):
SF-182 ACTUALS ESTIMATES REQUESTED BUDGET ESTIMATES
LAST 7
PROJECT NOAS): CA011001 thru CA011006; CA011008 FISCAL
YEAR CURRENT LHA ESTIMATES MUD MODIFICATIONS
thru CA011013; CA011015 BUDGET'
TYPE OF HUD-ASSISTED PROJECT(S): YEAR
LHA-Owned-Rental Housing L-J LHA-Leased-Homeownership 19 92 19 93 AMOUNT AMOUNT
LHA-Loosed-Section 23 or 10(c) a LHA-Conveyed Project PUM PUM PUM (ToNeerestg10) PUM (ToNearest$10
LHA-Owned.Homeownership Administration Contract Q
LINE NO. (1) (2) (3) 11 (4) (5) (6) 1 (7)
OTHER EXPENDITURES: ( .31)
810 Prior Year Adjustments
820 Other Deductions _
830 Total Other Expenditures '
890 TOTAL OPERATING EXPENDITURES
RESIDUAL RECEIPTS (OR DEFICIT) BEFORE HUD CONTRIBU-
900 TIONS AND PROVISION FOR OPERATING RESERVE: C.10.92 L19.34 43.75 1,951,150
910 Basic Annual Contribution (Leased Project)
RESIDUAL REI=EIPTS (OR DEFICIT) BEFORE OTHER HUD CON-
920 TRIBUTIONS AND PROVISION FOR OPERATING RESERVE:
OTHER HUD CONTRIBUTIONS
930 Operating Subsidy 1.03.34 L17.86 L45.05 1,968,629
940 Special Family Subsidy lirlor Yr Ad]usU5ents 7.49
950
960 Total Other HUD Contributions 1 .83 17.86 L45.05 1,968,629
970 Residual Receipts (or Deficit) before Reserve (1.49) 1.30 17,479
980 Provision for Operating Reserve =. ) 1.301 17,479
990 Residual Receipts (or Deficit) 1-0— — — —0— —0—
OPERATING RESERVES
FOR A CONTRACT OR PROJECT
LINE Part I — Maximum Operating Reserve —
NO. End of Current Budget Year
SECTION A - LHA-OWNED RENTAL HOUSING $
01 One-half (50%) of Line 600-Column 5-Form HUD-52564 for a Contract 2,253,565
SECTION B- LHA-LEASED HOUSING - SECTION 23 OR TO(C) $
02 One-half (50%) of Line 600-Column 5- Form HUD-52564 for a Project
SECTION C - LHA-OWNED OR LEASED HOUSING-HOMEOWNERSHIP
03 One-half (50%) of Line 600—Column 5— Form HUD-52564 for a Project
04 One-third (33-1/3%) of Line 004—Column 5— Form HUD-52564 for a Project
Total (Sum of Lines 03 and 04)
Part II — Provision for and Estimated or Actual
Operating Reserves at Year End
06 Reserve at End of Previous Fiscal Year - Actual 3-31-92 $ 1,095,115
07 Provision for Reserve - Current Budget Year - Estjmoted or Actual 3-31-93 (16,038)
08 Reserve at End of Current Budget Year—Estimated or Actual 3-31-93 1,079,077
09
Provision for Reserve — Requested Budget Year—Estimated 3-31-94 17,479
10 Reserve at End of Requested Budget Year - Estimated 49% 3-31-94 1,096,556
LHA APPROVAL:
Richard J. Martinez, Acting Executive Director 2/24/93
(Name and Title) (Signature) (Date)
AREA OFFICE APPROVAL
(Name and Title) (Signature) (Date)
PHA.2571 Form Apprpwd. NameIAuthority�i
March 1966 , Budget 9umou No.6348017.5 HOUW
AUTHORITY OF THE COUNTY
OF CONTRA COSTA
Operating Budget L i Fiscal Year End
Estudillo St:
Schedule of Administration Expense Other Than Salaries P.O. Box 2759 3-31-94
Martinez CA 94553
(1) (2) (3) 4) 5)
I` Distribution by Program
Description Total. _ PHA-Aided Proomm
othot
Requested
Budget Management Development Programs
1 Legal Expense (See Special Note in Instructions)
Travel. No. Persons
Trips to Conventions and-Meetings: Aggregate
Comm'r Staff Days
ation Travel
Na o qa�Loc ,
CO 3 3 25 6,450 1,160 5,290
2 N o Reg-Reno, NV 3 3 18 3,550 640 2,910
3 Nahro Reg-San Jose, CA 3 3 18 3,340 600 2,740
4 CLPHA;Nahro, Leg. Wor Was .DC 1 6 2,820 510 2 310
5 N ro Bi-Chapter, Montere , CA 3 10 39 7,100 1,280 5 0
6 Total Travel To Conventions and Meetings _23,260 4,190 19.070
Other LHA Travel:
7 Outside Area of LHA Jurisdiction Works ops 3,500 630 2,870
8 Within Area of LHA Jurisdiction 23,600 4,250
9 Total Other LHA Travel 2-7,100
10 Total Travel 50 360 9.070 41 290
11 Publications $
12 Membership Dues and Fess 18,730 3,320 is,irn
13 Telephone and Telegraph 82,270 14,810 67.,460
Sundry:
14 Rental of Office Space 251,430 37,200214,230...._._..
15 Collection Agent Fees and Court Costs 1,750 1,750
16 Accounting and Auditing Fees
17 Forms Stationery and Office Supplies _
18 A11 Other Sundry Expense 321 Q
19 Totdl Sundry. 661,410 198,790 q3? 690
20 Total Administration Expense Other Than Salariea821,700 J 57J50 664'050
Justification of Travel to Conventions and Meetings
Line 8 - Board Resolution on Personal Use of Auto:
Executive Director: $ 3,600
Commissioners: 6,200
Mileage for Other
Management Employees: 13,800
Total
Requested Other
ALL OTHER SUNDRY EXPENSE Budget Aided Programs
Staff Training 15,000 2,700 12,300
Postage 61,030 10,990 50,040
Office Machine Contracts/Repairs 103,330 . 18,600 84,730
Fiscal Agent Fees 1,650 1,650 .
Other Legal Fees 47,150 23,580 23,570
Miscellaneous 40,000 7,200 32,800
Contract Labor-Administrative 53,440 9,620 43,820
TOTAL: 321,600 74,340 247,260
PHA-2511
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Form Approved
ebresry 1147 Operating Budget Budget Buroom No.63-ROM
(FOra ry PHA-2373) su mnaty o0 l VJW Data and JtesMNcations
Fiscal Your Ending March 31 19 94
of ftoea using Authority •ity
Housing Authority of the County of Contra Costa 3133 Estudillo St., P.O. Box 2759
martYnez, (M 94553
Operating Receipts
Dwelling Rentait Explain basis for estimate. For HUD-olded low-rent housing, other then Section 23 Loosed housing, state amount of latest
available total LHA monthly rent roll, the number of dwelling units available for occupancy and the number accepted for the some month end.
Cite LMA policy revisions and economic and other factors which may result in a greater or lesser average monthly rent roll during the Request-
ed Budget Your. For Section 23 Leased housing, state the number of units under lease, the PUM lease price, and whether or not the cost of
utilities is included. If not included, explain method for payment at utility costs by LHA and/or tenant.
_ January 1, 1993 rent roll was used as basis for dwelling rent:
Dwelling Rent: $200,555
Number of Units Occupied: 1052
Average Rent: $190.64
Change Factor, HUD Form 52723, Line 15: 1.03
Projected Occupancy Percentage: 95% (HUD Form 52728-A, Line 25)
PUM for Budget-Line 10, HUD Form 52564: $186.54 (same as Line 18, HUD Form 52723)
Excess Utilities: (NOT for Section 23 Loosed housing.) Check appropriate spaces in Item 1, and explain "Other". Under item 2, explain basis
oretermining oxcess utility consumption. For example: Gas; individual check motors at OH-100-1, proration of excess over allowances at
OH-100.2, etc. Cite effective date of present utility allowances. Explain anticipated changes in allowances or other factors which will cause
o significant change in the total amount of excess utility charges during the Requested Budget Year.
1. Utility Services Surcharged: Gas 1XI ElectrlcityFxl Other❑ (Specify) r
2. Comments:
Individual Check Meters:
CA011001 Gas & Electricity
CA011004 Gas & Electricity
CA011005 Gas & Electricity
CA011610 Electricity
Nondwolling Rent: (NOT for Section 23 Leased housing.) Complete Item 1, specifying each space rented, to whom,and the rental terms.
For example: Community Building Space- Nursery School - $50 per month, etc. Cite changes anticipated during the Requested Budget Year
affecting estimated Non-dwelllnq Rental Income.
1. Space Rented To Whom Rental Terms
11-10 Comm. Bldg. Classroom & Office-Tiny Tots Nursery School $50/month
11-10 Comm. Bldg. Auditorium & Kitchen-Tiny Tots Nursery School $83/mo. + $50/mo Util.
11-4 Comm. Bldg. Liberty Child Care $150/mo + Util. Consump.
11-6 Admin. B1dg.North Richmond Neighborhood House $112.50/month
11-12 Come. Bldg. United CouncilSpanish Speaking Organizations $50/month
2.Aa *"'Child Care Center - Family Stress Center $200/mo + 75% Util.Cons.
11-1 Pasture Land - Tony Roman $300/year
11-5 Boys & Girls Club of East County $300/mo
Contribution for the Elderly and Displaced: NOT for Section 23 Leased housing. Generally, show only an estimate of Contribution for the
Elderlyon Form HUD-52564, computed according to the formula shown below. The sum of the least of tines 2, 4, or 5 for each contract is the
amount of the estimated contribution.
The additional subsidy for nonslderl families displaced from public housing and urban renewal sites on or after January 27, 1964, is ovail-
able only when the average rents to be charged such families are less than the overage rents to be charged other noneide►ly families. If it is
necessary to consider the availability of this subsidy, It will be necessary to show that the average per dwelling per month amount of such
subsidy for dwellings to be occupied by such displaced families does not exceed $10 or the difference in average rents, whichever is smaller.
In such case provide in an attachment details of the computation for the estimate of this subsidy Included In the amount shown on HUD-52564
1. Contract Number SF-182
2. Estimated Deficit in Normal Operating Reserve at end
of Current Budget Year i N/A $ $
3. Estimated percent of occupied units at end of Current Budget Year
to be Occupied by Elderly Families N/A % % %
4. Estimated amount of deficit attributable to Elderly Families;
line 2 multiplied by line 3 $ N/A = S
S. Estimated number of Elderly Families in occupancy at end of
Current Budget Year multiplied by $120. _ N.1 A $ $
HUD-52573
HUD-52573
(Pegs 2y
el 4) Operating Budget
eb1967
(Formerly PHA-2573) Summary of Budget Data and Justifications
Fiscal Year Ending March 31 . 19 94
Noma of Loc–aHausl Authority- ---- —r Localit
Housing Authority of the County of Contra Costa 3173 Estudillo St., P.O. Box 2759
mffmtinm, eA--
Operating Receipts (Continued)
Interest on General Fund Investments: State the amount of present General Fund Investment and the percentage of the General Fund it►epre-
Bents. Explain circumstances such as increased or decreased operating reserves, dwelling rent, operating expenditures, etc., which will affect
estimated average monthly total Investments in the Requested Budget Year. Explain basis For distribution of Interest income between housing
programs.
See Attachment No. 1 to HUD Form 52723 for worksheet of calculation using the ending of
month cash balances for the 12 month period January, 1992 through December, 1992. The
attachment is prepared in accordance with Handbook 7475.1 REV. CHG-1, EXHIBIT 2-2. The
Treasury Bill Rate of 3.45% provided by HUD for Estimated Investment Income.
Other Comments On Estimates of Operating Receipts: Give comments on all other significant sources of Income which will present a clear
understanding of t s prospective Operating R•celpts situation during the Requested Budget Year. For Section 23 Loosed housing
expl in basis for estimate of utility char es to tenants.
Aadditional income for office rent based on. square feet usage by unit percentage to program:
Section 8 $15,260
State Aftercare 1,800
Moderate Rehab 2,250
Housing Vouchers 2,970
Sales/Service and Other Income based on $2,693/month
Operating Expenditures
Summary of Staffing and Salary Data
Complete the summary below on the basis of Information shown on FormHUD-52566, Schedule of All Positions and Salaries, as follows;
Column (1) Enter the total number of positions designated with the corresponding account line symbol as shown in Column (1),
Form HUD-52566.
Column (2) Enter the number of equivalent full-time positions allocable to HUD-aided housing In management. For example:
An LHA has three •'A-NT" positions allocable to such housing of the rate of 80%, 70%, and 50% respectively. Thus,
the equivalent full-time positions is two. (8/10 +7/10 +5/10).
Column (3) Enter the portion of total salary expense shown In Column (5) or Column (6), Form HUD-52566,allocable to HUD-aided
housing In management, other than Section 23 Leased housing.
Column (4) Enter the portion of total salary expense shown in Column (5) or Column (6), Form HUD-52566, allocable to Section 23
Leased housing in management.
Notes The number of equivalent full-time positions and the amount of salary expense for all positions designated "M" on Form.
HUD-52566 must be equitably distributed to account lines Ordinary Maintenance and Operation- Labor, Extraordinary
Maintenance Work Projects,and Betterments and Additions Work Projects.
Total HUD-Aided Management Program -
Number Equivalent Salary Expense -
Account Line of Ful 1.tlme Other than Section Section 23 Leased
Positions Positions 23 Leased Housing Housing ONLY
(1) (2) i(3) (4)
Administrotion-Nontechnical Salaries J 85 13.54 450,050
Administration-Technical Salaries j/ 2
Ordinary Maintenance 6 Operation-Labor 1 32 31 1,178,920
Utilities-Lobor 1 Includ in Ordir ary 3.1900
Mainte nce & Op . Labor
Other (Specify) (Legal, etc.) 1/
f:xtraordinory Maintenance Work Projects 1
Betterments and Addltions Work Projects 2/
i/ Carry forward to the appropriate fine on HUD-52564, the amount of salary expense shown In Column (3)on the corresponding line above.
Corry forward to the appropriate line on HUD-52574,the amount of salary expense shown In Column (4) on the corresponding line above.
2/ The amount of salary expense distributed to Extraordinary Maintenance Work Projects and to Betterments and Additions Work Projects
Is to be Included in the cost of each individual project to be performed by the LHA Staff, as shown on Form HUD-5256?.
HUD-52573
HUD-52573 ,
(Pope 3 of 4)
February 1967 Operating Budget
(Formerly PHA-2573) Summary of Budget Data and Justlfleatlens
Fiscal Year Ending March 3L, 19 94
Name of Losal Housln Authority Locality
Housing Authority of the County of Contra Costa 3133 Estudillo St. , P.O. Box 2759
=----- --- — MYtIfiez, CA
Operating Expenditures (Continued)
Summary of Staffing and Salary Data (continued): Specify all proposed new positions and all present positions to be abolished in the Requested
eget-a-r.—'Cit;--pr—lor--H-O concurrence In proposed staffing changes or present Justification for such changes. Cite prior HUD concurrence
In proposed salary increases for Administration Staff or give Justification and pertinent comparability Information. Cite effective dote for cur.
rent approved wage rates (Form HUD-52158)and Justify all deviations from these rates.
All salaries are distributed by percentage based on unit count by program. Positions which
are program specific are charged accordingly. A 4% salary increase is projected effective
7/1/92. At the time of budget preparation, authorization for a cost of living increase had
not been received. Therefore, the previously budgeted amount of 4% has been carried over,
effective 7/1/93, until such time as specific authorization is received. These salary
increases are projected for all clerical, maintenance, and management personnel.
Travel,Publicatlons,Membership Dues and Fees, Telephone and Telegraph, and Sundry: In addition to "Justification for Trove) to Conventions
and Meetings" shown on Form HUD-52571,give an explanation of substantial Requested Budget Year estimated Increases over the PUM rate of
expenditures for these accounts In the Current Budget Year. Explain basis for allocation of each element of these expenses.
Generally Administrative Expenses other than salaries are allocated on unit distributions
and anticipated workloads. The percentage distributions are: 18% Aided; 63% Section 8;
2% State Aftercare; 4% Moderate Rehab; and 13% Housing Vouchers.
Utilities: Give an explanation of substantial Requested Budget Year estimated Increases over the PUM rate of expenditures for each utility
service in the Current Budget Year. Describe and state estimated cost of each element of "Other Utilities Expense."
Water - Based on average consumption at 1.61 per unit of consumption.
Electric - Based on average consumption at .11439 per Kilowatt Hour.
Gas - Based on average consumption at .51914 per Therm.
Sewer - Based on actual cost plus estimated 2% increase.
Other utility expense includes cost of labor for meter readings.
Ordinary Maintenance & Operation• Materials: Give on explanation of substantial Requested Budget Year estimated increases over the PUM
rate of expenditures for materials in t e Current Budget Year.
Estimate based on actual cost to date for period 4/1/92 through 12/31/92 plus 10%.
Ordinary Maintenance 3 Operation. Contract Costs: List each ordinary maintenance end operation service contracted for and give the esti•
mate cost for eccfi. Cite and Justly new contract services proposed for the Requested Budget Year. Explain substantial Requested Budget
Year Increases over the PUM rate of expenditure for Contract Services In the Current Budget Year. If LHA has contract for maintenance of
elevator cobs, give contract cost per cab.
Total Cost Amount Charged To Aided
Auto/Truck/Equipment Maintenance: $ 85,720 $ 15,430
Garbage/Litter: 352,690 352,690
Elevators 11-11/11-15: 5,490 5,490
Pest Control: 1,500 1,000
Landscape Maintenance: 32,640 32,640
Miscellaneous: 5,000 5,000
HUD-52573
HUD-51373
(Page 4 of 1)
February 1967
(Formerly PHA-2573) Operating Budget
Summary of Budget Data and Justificatlons
Fiscal Year Endl4krch 31 , 1994
1
Hg4tSl� Y114 'hftt! P#1!Pyof the County of Contra Costa ftr3"yEstudillo St., P.O. Box 2759
Martinez, CA 94553
Operating Expenditures (Continued)
Insurance: Give an explanation of substantial Requested Budget Year estimated Increases in the PUM rate of expenditures for Insurance over
the Current Budget Year. Cite changes in coverage, premium rates, etc.
Workmen's Compensation rates, effective 4/1/93 with a MOD X of 155%:
Clerical $ .88/$100
O/S Sales $ 1.26/$100
Maintenance $14.57/$100
Fire and Extended insurance to CHARMA for projects is $56,519 charged 100% to Aided.
Liability insurance to CHARMA is $87,925 of which 18% is charged to Aided. LTD Insurance
cost based on .96/$100 of payroll. All other insurances based on current premiums.
Employee Benefit Contributions: List all Employee Benefit plans participated in. Give justification for all plans to be Instituted in the Re,
quested Buddet Year for which prior HUD concurrence has not been given.
Retirement - Estimated at 16% of gross salaries.
Social Security (FICA) - 6.2% to maximum $57,600 effective 1/1/93.
Medicare - 1.45% to maximum $135,000 effective 1/1/93.
State Unemployment - 1.5% to maximum $7,000.
State Employment Training Tax - .1% to maximum $7,000.
Vision Care - $100 per employee.
Medical & Dental contributions - estimate increase of 5% effective 1/1/93,
and 5% effective 1/1/94.
geflection Losses: State the number of tenants accounts receivable to be written off and the number and total amount of all accounts receivable
for both present and vocated tenants as of the month in which the estimate was computed.
As of December 31, 1992:
Tenants in Possession 1052
Over 1 Month 75
Vacated Tenants 28
Write-offs to date $24,624.08
Estimate of Collection Losses based on 2% of dwelling rent.
Extraordinary Maintenance, Replacement of Equipment, and Betterments and Additions: Cite prior HUD approval of give justification for such
nonroutino work project incMed int the Requested BuJget and forthose for future years which make up the estimate on Form HUD-92370.
Justifying Information incorporated on or attached to Form HUD-32567 need not be repeated here.
Extraordinary Maintenance:
Job 1 Cathodic Protection, All Projects
Annual cathodic protection program to prevent underground pipes from corroding
excessively throughout project areas.
Job 2 Tree Trimming, All Projects
Annual tree trimming to maintain growth and landscaping.
Job 3 Replace 1 Air Conditioner, 11-15
Replace old, dysfunctional air conditioner; too costly to maintain.
Job 4 Replace Carpet, 11-11
Replace worn and potentially hazardous carpets in five units. This work is being
completed on a cyclical basis.
Job 5 Replace Carpet, 11-15
See description of Job 4 above.
Job 6 Carpet Replacement at Entryway to Community Room, 11-15
Replace worn and potentially hazardous carpet at entryway into community room.
Replacement of Equipment:
1. A total of 40 refrigerators and 60 ranges are needed to be used as replacements that
no longer work and for spares to be used when an appliance is pulled to be repaired
in the shop.
2. Replacement of office and maintenance equipment necessary because the existing
equipment is obsolete and the repair costs are excessive.
HUD-3203
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