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Home My WebLink AboutMINUTES - 12071993 - 1.94 TO: B-OARD OF SUPERVISORS + FROM: Mark Finucane, Health Services Director � � Contra By: Elizabeth A. Spooner, Contracts Administrato Costa DATE: November .18, 1993u County SUBJECT: Approve Standard Agreement (Amendment) #29-203-54 with the State Department of Health Services for the Women, Infants and Children Supplemental Food Program (WIC) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Standard Agreement (Amendment) #29-203-54 (State #92-15270-A2) with the State Department of Health Services, effective July 1, 1993, for the Supplemental Food Program for Women, Infants and Children (WIC) . II. FINANCIAL IMPACT: This amendment adds $10,859 in State funding (Federal Funds) for the WIC Program, for a new total of $933,214, for the 1992-93 Federal Fiscal Year. No County match is required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: The WIC Program is a nutrition education, counseling, and food supplement program for low-income, pregnant, postpartum and breast- feeding women, infants and children at nutritional risk, and is mandated under the Community Health Services Division of the State Department of Health Services. Standard Agreement (Amendment) #29-203-54 provides additional State funding for a revised caseload of 9,900 (or 500 additional) clients for the 1992-93 Federal Fiscal Year. The Board Chair should sign eight copies of the agreement, seven of which should then be returned to the Contracts and Grants Unit. In addition, three certified copies of the Board Order should be returned to the Contracts and Grants Unit for submission to the State Department of Health Services. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN TI N OF BOARD C MMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD Contact: Wendel Brunner, M.D. (313-6712) OF SUPERVISORS ON HE DATE SHOWN. cc: Health Services (Contracts) ATTESTED 9 9 Auditor-Controller (Claims) -- State Dept. of Health Services Phil Batchelor, Clerk of the Board of SupeNi�l��County Admin'Istrat�t M382/7-83 BY DEPUTY S'A c OF CALIFORNIA /'fy APPROVED BY THE STANDARD AGREEMENT- CONTRACT NUMBER AMNO. ATTORNEY GENERAL I STD.2(FiEV,5-91) 92-15270 A2 F. TAXPAYERS FEDERAL EMPLOYER IDENTIFICATION NUMBER 71-IIS AGREEMENT,made and entered into this 1St day of Jules , 19 93 , 94-6000509 in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting TITLE OF OFFICER ACTING FOR STATE AGENCY Chief, Program Support Department. of Health Services hereafter called the State,and CONTRIACTOR'S NAME Contra Costa County Health Services , ' a 2 54 hereafter called the Contractor. WV17ti'ESSETH: That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed, does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor, tune;or performance or completion,and attach plans and specifications,if any.) 1. In that certain agreement between the State and the " Contractor dated October 1, 199; and amended February 1, 1993 : A. Paragraph 3, MAXIMUM AMOUNT PAYABLE, page 2, Subparagraph (a) , is amended to read: "3 (a) The maximum amount payable by the State to the Contractor under this contract shall. not exceed $933,214" . B. The first unnumbered paragraph of Paragraph 5, PAYMENT PROVISIC'7S, Page 2, is amended to read: :0N71NUED ON SHEETS,EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER. T:e provisions on the reverse side hereof constitute a part of this agreement. N WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written. STATE OF CALIFORNIA CONTRACTOR 1G cNCY CONTRACTOR(If other than an individual,state whether a corporation,parinersnio.etc.) DeDartment of Health Services Contra Costa County Health Services iY!AUTHORIZED SIGNATURE) BY(AUTHORIZED SIGNATURiEy- RINTED NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING Chair, _Board of Supervisors '1^-_ AD Chief, Proaram Su000rt Branch 651 Pine Street Martinez ,!.ICU VT ENCUMBERED BY THIS PROGRAM/CATEGORY(CODE AND TITLE) FUND TITLE Department of General Services CcLWENT 20 Health Care Services Federal use only $ 10,859 (OPTIONAL USE) Ri'CA AMOUNT ENCUMBERED FOR HIS CONTRACT Federal Catalcq 10.557 E; 922,355 ITEM CHAPTER STATUTE 1 FISCALYEAR 07 1. AMOUNT ENCUMBERED TO 4260-111-890 1 55 1993 11993-94 Al c OBJECT OF EXPENDITURE(CODE AND TITLE) c; 933,214 193-52421-4999-741-03-105575-92 I hereby certify upon my own personal knowledge that budgeted funds T.B.A.NO. B.R.NO. are available for the period and purpose of the expenditure stated above. IGNATURE OF ACCOUNTING OFFICER DATE l� CONTRACTOR El STATE AGENCY DEPT.OF GEN.SER. CONTROLLER tANDAP.D GRE;=7A= 1. The Contractor n-rees to indemnify,defend and save harmless the anti employees rrom any and all claims and losses accruing or resulting to any and all contractors. subcontractors. rnateriaimen,iaborers and any other Terson.firm or ccrrioration turnishintC or suopicmr,work=ervice�. materiais or suDDiies in connection with the Derrormanci'tii'r:,;s contract.ancifrom anti•ana all iOsses«Ccr:lingT or resilinin{g to any person. ..rn. Jr cO'.poration YZ':?.7 may be !,i;Ltre i[:'r illltraci(lr in the Drrrvr'M:inuc of till$ i:[)ntr«L:. ...:r.......-. ,..i. I:..' ?:.ii:`_' _ .... .. ....:orn..,. s: 0! r3a'TCTii 7, Z .. :?C_i .. .,... ....... ... .:i: ,........... f:r o�ided. in 1110 scent ill sucil termltl:.iti[Jn the S,.:te may SCe:ti with '.'.4ir1:ir.anv :'U Os:r {�;C .. .e'('..�? :[: �`�'_... ..:Iii ;.•(:tCi L'l L� _ .:UiTI :L ...,1 eL'.':?..... _.::i ..•.. ;1::iAnce. :I ..rr'. Si?all .]l' ::i:u ?:2 .. ,.:ir...t{.? .,v.i77 i1:'ii7:IRu. ... .rl: .. _ . .. {r:L't as ..... .....__. ...!S .._"_.P:. ... .., .. !' .... .� ..._,:Y .. ..... to Ii:Cr:::ltia tSr ..rl:iL:JP Ui i.nt ....I115 i7, th:s cl'?l:r«t::snaii ._::':,.._. the arta:S 'ier eTc,.and Po oral L::(Ier�i:a (:III r! l'_'rmC.^•[ :Ut . Ctir(;Or:IT „Yr" ... ':7:ia !;:.....,._ The consl(ier:llion to be paid Cuntr,.ctor. i)rovided here'.P. Si?«if be :n c!?mci PSaiaStl ! ci Contractors expenses inc-arrell in the performance ht.-reof. inciudin'-, tr:vel ::P(i (l?r (111UP7. ..^142SS nther«ise ex;)res_siy so -orovided. 91 51014 T Contra Costa County Health Services 92-15270-A2 5. The attached EXHIBIT C2, consisting of four pages and entitled "CALIFORNIA WIC PROGRAM - PROJECT BUDGET AMENDMENT" , is made a part hereof by this reference. Contractor shall be reimbursed for expenses only as itemized in said Exhibit. However, the Contractor may make changes in any individual numbered line item in the "CALIFORNIA WIC PROGRAM - PROJECT BUDGET AMENDMENT" , EXHIBIT C2, provided all of the following conditions are met: " Henceforth, all references to EXHIBIT C in this agreement shall be referred to as EXHIBIT C2. C. Paragraph 6 (c) entitled SERVICES TO BE PROVIDED of EXHIBIT B, Page 3 of 6, is amended to read as follows: "6 (c) Contractor agrees to distribute food vouchers to a maximum of 9,900 participants monthly. The State will provide the contractor with the necessary food vouchers. " 2. The effective date of this amendment is July 1, 1993. 3. All other terms and provisions of said agreement remain in full force and effect. -2- EXHIBIT C2 CALIFORNIA WIC PROGRAM - PROJECT BUDGET AMENDMENT Contractor: Contra Costa County Health Services Department Contract Number: 92-15270-A2 Contract Period: 10/01/92-09/30/93 A. PERSONAL SERVICES Total Prior Adjustment Monthly Prior Line-Item (+ or -) Total Total Per Percentage Salary Approved Transfers Effective Per Numbered Position Time Rate Amount (+ or -) 07/01/93 Position Line-Item Project Director 80 $4,323- $ 43,679 $+ 656 $+ 3,000 $ 47,335 5,400 Nutritionists 220 2,677- 86,976 -13,451 -0- 73,525 4,000 Home Economists 380 2,532- 120,720 + 6,000 -0- 126,720 / 3,300 Clerical 1305 1,448- 311,801 + 1,500 +4,000 317,301 Y 3,200 !/ Accounting 20 2,413- 7,209 -0- + 334 7,543 Technician 3,300 Registered 228 hrs 23.36- 4,712 + 2,350 -0- 7,062 Nurse 31.00/hr. Extra Help & 115 hrs 6.00- 750 - 35 -0- 715 . Translators 31.00/hr. ,j i 1. Total Salaries and Wages: $575,847 $-2,980 $+ 7,334 $580,201 2. Total Fringe Benefits: $194,061 $ -0- $+ 3,525 $197,586 Total Personal Services: $769,908 $-2,980 $+10,859 / $777,787 Page 1 of 4 EXHIBIT C2 Contractor: Contra Costa County Health Services Department Contract Number: 92-15270-A2 B. OPERATING EXPENSES Total Prior Adjustment Prior Line-Item (+ or -) Total Per Approved Transfers Effective Numbered Amount (+ or -) 07/01/93 Line-Item 3. Travel and Per Diem: $8,500 $ -0- $ -0- $8,500 Mileage and per diem shall not exceed current State rates. 4. Equipment Purchase (List $ 50 $+ 480 $ -0- $ 530 Items & Cost) : Subject to separate written approval by State WIC Branch prior to expenditure of funds. Ergonomic Chair EXE/w, ,jam Page 2 of 4 EXHIBIT C2 Contractor.: Contra Costa County Health Services Department Contract Number: 92-15270-A2 B. OPERATING EXPENSES (Continued) Total Prior Adjustment Prior Line-Item (+ or -) Total Per Approved Transfers Effective Numbered Amount (+ or -) 07/01/93 Line-Item 5. General Expense: $ 78,956 $ -0- $ -0- Prior Subline- Total Prior Adjustment Item Subline-Item (+ or -) Total Approved Transfers Effective Per Amount (+ or -) 07/01/93 Subline-Item a. ADP Services. . . . . . . . . . $ -0- $ -0- $ -0- $ -0- b. Space Utilization. . . . . $60,043 $-4,300 $ -0- $55,743 Pittsburg: j 550 School Street it/ 1712 sq.ft. @ $.33 - .43/sq.ft. j X 12 mos. _ $ 7,280j� Concord: 2355 Stanwell Dr. 1674 sq.ft: @ $1.56 - 1.60/sq.ft. r X 12 mos. _ $31,337 Richmond: 100 38th Street 4338 sq.ft @ $.32 - .36/sq.ft. X 12 mos. _ $16,858 Associated Space Costs e.g. , utilities, security, insurance, maintenance, janitorial, .r etc. _ $268 c. Supplies. . . . $12,913 $- 600 $ -0- $12,313 d. Communications. . . . . . . . $ 5,000 $+4,300 $ -0- $ 9,300 (postage/telephone) e. Equipment Use Allowance/ Rent/Lease/Repair/ Maintenance. . . . . . . . . . . $ 1,000 $+. 600 $ -0- $ 1,600 f. Inventory-Controlled, Non-Equipment Items. . . $ -0- $ -0- $ -0- $ -0- office furn./machines, less than $500/unit. g. Inventory-Controlled, Non-Equipment Modular Office Furniture. . . . . . $ -0- $ -0- $ -0- $ -0- Subject to separate written approval by State WIC Branch prior to expenditure of funds. 5. Total General Expenses: $78,956 Page 3 of 4 L EXHIBIT C2 Cont:act,or• : Contra Costa County Health Services Department Contract Number: 92-15270-A2 B. OPERATING EXPENSES (Continued) Total Prior Adjustment Prior Line-Item (+ or -) Total Per Approved Tranfers Effective Numbered Amount (+ or -) 07/01/93 Line-Item 6. Breastfeeding Promotion/Support: $ 2,000 $ -0- $ -0- $ 2,000 7. Nutrition Education: $ 1,000 $+2,500 $ -0- $ 3,500 8. Other: $ 4,357 $ -0- $ -0- Prior j Subline- Total Prior Adjustment Item Subline-Item (+ or -) Total Approved Transfers Effective Per Amount + or - 07/01/93 Subline-Item � a. State Committee / Meetings. . . . . . . . . . . . . $ -0- / $ -0- $ -0- Mileage and per diem for travel, and expenses for related activities. Travel reimbursement shall not exceed current State rates. b. Special Projects. . . . . . $ -0- $+ 400 $ -0 $ 400 E-Mail Installation C. All Other. . . . . . . . . . . . . $4,357 $- 400 $ -0- $ 3,957 e.g. , duplicating, audit, insurance, outreach, translator, / membership fees, etc. 8. Total Other: $ 4,357 9. Indirect Costs/Administrative Overhead $ 57,584 $ -0- $ -0- $ 57,584 (List Components:) Personnel, Administration Audit, Security, Payroll Total Operating Expenses: $152,447 $+ 2,980 $ -0- $155,427 Total Personal Services: $769,908 $- 2,980 $+10,859 $777,787 Total Operating Expenses: $152,447 $+ 2,980 $ -0- $155,427 TOTAL BUDGET: $922,355 $ -0- $+10,859 $933,214 Page 4 of 4