HomeMy WebLinkAboutMINUTES - 12141993 - 1.9 TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: December 14, 1993
SUBJECT: Execute Program Supplement No. 22 for the Widening of Cypress Road.
Project No.: 0662-6R4150.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION
1. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board to execute Program Supplement No. 22
which provides State-Local Transportation Partnership Program funds for the widening of
Cypress Road from Empire Avenue to O'Hara Avenue in Oakley.
II. Financial Impact:
Program Supplement No. 22 entitles the County to receive $33,649.00 from the State-Local
'Transportation Partnership Program for expenses related to construction of the project.
111. Reasons for Recommendations and Background:
On June 26, 1990 the Board authorized the Public Works Director to apply for Senate Bill 300
funds for various road improvement projects. The widening of Cypress Road is one of the
projects submitted- in the third funding cycle of the State-Local Transportation Partnership
Program (Senate Bill 300).
On August 14, 1991 the application for funds for the project was accepted by the California
Department of Transportation.
Continued on Attachment: X SIGNATURE-
,.o
_ RECOMMENDATION OF COUNTY ADMINIST T R
_ RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _ OTHER
SIGNATURE(S):
ACTION OF BOARD ON DEC 4 1983 APPROVED AS RECOMMENDED V OTHER _
VOTE,OF SUPERVISORS
✓ UNANIMOUS (ABSENT l
AYES: NOES:
ABSENT: ABSTAIN:
I hereby certify that this is a true and correct COPY V
BS:eh an action taken and entered on the mJnutes of the
Board of Superviso �;(he�iaf �wn.
C:BO14d.t12
ATTESTED: C 11 14� �i
PHIL BATCHELOR,clerk of the Board
Orig. Div: Public Works (T(E) of Supervisors and 7COmy Administrator
Contact: Barry Schamach, Tel. 313-2355
cc: R. Gilchrist, Accounting By pY
Execute Program Supplement No. 22 for the Widening of Cypress Road.
December 14, 1993
Page 2
III. Reasons for Recommendations and Background: (Continue)
On February 12, 1991 the Board approved the State-Local Entity master Agreement No. SLTPP
8928 between the County and Caltrans. The agreement entitles the County to receive the State
share of funds for road projects that were accepted in the Transportation Partnership Program.
IV. Consequences of Negative Action:
The County will not receive the Transportation Partnership funds for this project.
' 4 Date: October 20, 1993
PROGRAM SUPPLEMENT NO. 022 Location: 04-CC -0-CR
to Project Number: SB93-5928 (047) �•
STATE-LOCAL TRANSPORTATION E.A. Number: 04-927429
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 03/15/91 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
CYPRESS RD - EMPIRE AVE TO O'HARA AVE IN OAKLEY
TYPE OF WORK: WIDENING LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X] Construction
Estimated Cost State Share Funds Matching Funds
FY93 $ 33649 Local OTHER OTHER
$ 204401 FY94 $ 0 $ 1707521 $ 0 $ 0
IFY95 $ 0
COUNTY OF CONTRA COSTA STATE OF CALIFORNIA
Department of Transportation
By. �nh� By
Chair, Board of Supervisors. DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 4
Date r��G, / /Q9'3 Date
Phil Bafc,'r::;_ of
Attest ,
Ily'
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer ��,,,_ / Date $ 33649 . 00
Chapter) Statutes I Item Year I Program 1BC1 Fluid Source I AMOUNT
$87 1992 , 2660-101-042 92-93 20.25.010.100 C 258010 042-T 33649.00
IMM APP;JOpFn Page 1 of 3
n1
��e►aaltY .,1-fit..;;�( . ;
04-CC -0-CR DATE: 10/20/93
SB93-5928 (047)
SPECIAL COVENANTS OR REMARKS
1 . It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur ' if the
agreement were executed after that determination was
made .
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$33649 to be encumbered and reimbursed as follows :
FY 92-93 $ 33649
FY 93-94 0
FY 94-95 0
Any, increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The Reimbursement Ratio for this Cycle 3 (92/93) project is
21 . 57% .
3 . In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1992 , Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2 . Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
4 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN' AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :.
A: The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements .
Page 2 of 3
~ '04-CC -0-CR DATE: 10/20/93
SL93-5928 (047)
SPECIAL COVENANTS OR REMARKS
B. The LOCAL ENTITY will invoice the State for the full "State ' s
Share" after the ,contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State ' s Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost .
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
` Page 3 of 3