HomeMy WebLinkAboutMINUTES - 12141993 - 1.86 ro.: . BOARD OIC' SUPERVISORS �E ¢ �'
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FROM: PHIL BATCHELOR, County Administrator Costa
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December 14, 1993 - T�° County
DATE: °Tri K
SUBJECT: RELIEF OF CASH SHORTAGE IN THE WALNUT CREEK-DANVILLE COURT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)3 BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AUTHORIZE relief of cash shortage in the amount of $40.00 in the Walnut Creek-Danville
Municipal Court, as recommended by the Auditor-Controller.
BACKGROUND:
On August 17, 1993, a cash shortage in.the amount of $40.00 was discovered. Efforts
were made to discover, ascertain and recover the shortage on August 17 and 18 by
examining all work thoroughly and comparing transactions with checks and receipts issued
wherever possible.
After review of the attached cash shortage report, the Auditor-Controller recommends relief
of the shortage.
CONTINUED ON ATTACHMENT: YES SIGNATURE: -
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAOMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON December 14 , i99j APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X _ _ _ I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTEDecember 14 , 1993
D �
Contact: Roy Chiesa (51 0) 646-6007 PHIL BATCHELOR,CLERK OF THE BOARD OF I
Municipal.Courts Administration SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator I
Auditor-Controller /D
BY �ry ,DEPOT'
M382 (10/88)
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i
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
October 27, 1993
TO: Phil Batchelor, County Administrator
FROM: Kenneth J. Corcoran, Auditor-Controller
By: Terry Vanden Heuvel, Staff Auditor Jif/
SUBJECT: Relief of Cash Shortage - Walnut Creek-Danville Judicial District
We have reviewed the request from Laura Bogardus, District Court Manager, for relief of
$40.00 cash shortage which occurred August, 1993.
Based on the District Court Manager's statement that cash controls will be strengthened we
recommend relief of the $40.00 shortage be granted.
KJC/TVH:ad
cc: Kiri Torre
CONTRA COSTA COUNTY
RECEIVED
NOV 419M
OFFICE OF
COUNTY ADMINISTRATOR
s ry-- . MUNICIPAL COURT BARBARA ZUNIGA,JUDGE
BRUCE VAN VOORHIS,JUDGE
WALNUT CREEK — DANVILLE JUDICIAL DISTRICT MERLE R.EATON.JUDGE
• _ '.• JOEL H.GOLUB,COURT COMMISSIONER
640 YGNACIO VALLEY ROAD,WALNUT CREEK,CALIFORNIA 94596
n; -- KIRI TORRE
COUNTY MUNICIPAL COURT ADMINISTRATOR
� a e a T ® LAURA BOGARDUS
y tik DISTRICT COURT MANAGER
To: Kenneth Corcoran
Auditor-Controller , County of Contra Costa
From: Kiri Torre , County Municipal Court Administrator
By: Laura Bogardus, District . Court Manager
Subject : RELIEF OF SHORTAGE IN ACCOUNT
Walnut Creek-Danville Judicial District
Pursuant to Bulletin No. 107 . 4 of the County Administrator ' s
Office , relief is herewith requested for shortages in the account
of the Walnut Creek-Danville Municipal Court in the total sum of :
$ .4}6.o0
Said shortages are fully described in the attached Shortage
Report (s ) which correctly set forth the following pertinent
information : amount of shortage ; date upon which it occurred ; how
and why it occurred ; the efforts made to discover, ascertain and
recover the shortage, including the dates of taking such action ; a
statement to the effect that further efforts would probably not be
successful and would not be justified by the amount of the shortage
and the improbability of success .
As far as can be ascertained, neither the shortage nor any delay in
its discovery was caused by fraud or negligence .
I declare under penalty of perjury that the foregoing is true and
correct .
Executed on September 30, 1993 at. Wal nut ..Creek, -CA. :...
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LF3 . st rit :Court,:.Ma'n;age r
Attachments
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reliefle
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OCT l 9 1993 ; - :_,.- < . _. .. "...... .`.. .. '
INTERNAL AUDIT DIVISIUIV
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ALAMO • CANYON • DANVILLE DIABLO • LAFAYETTE • MORAGA ORINDA' • RHEEM . SAN RAMON WALNUT CREEK
MUNICIPAL COURT OF CONTRA COSTA COUNTY
[ ) Mt . Diablo ( ) Bay pQ Walnut Creek-Danville [ ] Delta
OVERAGE OR SHORTAGE REPORT
Date F- 17- q�-�
I hereby certify-that the amount over or short in the collections
by V0 AA) BA/N�y today was :
Overage (Complete item a)
Shortage $ (Complete items a and b)
a . Shortage Overage is a result of :
Incorrect Change .
b . Efforts were made to discover, ascertain and recover
the shortage on P7 f by ?O&,()J41 1.91l�4 B�64,exS
Examining all work thoroughly, comparing
transactions with checks and receipts issued
wherever possible .
Further efforts would probably not be successful and would
not be justified by the amount of the shortage and the
improbability of success .
Other remarks orBle-9
gestions for preventing this type of error in the
future ( if any) Sue_ 0 me(k2_ Uyn4 t "- L41 f,&61i. eXA a "'fly 61_t_4nm l
ZJ n,e �-e_ ✓LL- /tom
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SigrYed �2-�
V Ac oun ing Division
Approved
Title
I
Title
AC-800