HomeMy WebLinkAboutMINUTES - 12141993 - 1.83 l �'3
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TO: BOARD OF SUPERVISORS
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FROM: Warren E. Rupf, Sheriff-Coroner ,
-_ Costa
County
DATE:
November 18, 1993
SUBJECT:
Expense Money for Attendance at F.B.I. Academy
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
Approve and authorize the Sheriff-Coroner to expend $1,275.00 for costs associated with
management employee attendance at the F.B.I. National Academy in Quantico,Virginia,April 10
through June 24, 1994. This expense is to be differentiated from an advance on funds or
reimbursement.
Summary of Expenses
- Academy Uniforms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $250.00
- Student Assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125.00
Miscellaneous Expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 900.00
($11.84 per day x 76 days)
TOTAL $1,275.00
II. FINANCIAL IMPACT
Cost to County - $1,275.00. Associated expenses include meals, books, participation fees, gym
fees.
III. REASON FOR RECOMMENDATIONIBACKGROUND
The F.B.I.Academy is located on the U.S. Marine Corps Base, Quantico, Virginia,approximately
40 miles south of Washington, D.C.
Management personnel from the Sheriff-Coroner's Department attend the F.B.I. National
Academy, Quantico,Virginia,based on invitation by the Academy. Past history indicates that one
manager attends approximately every six (6) months. The Academy is 11 wee days) in
duration.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON December 14 , 1993 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XX UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: CAO - Justice System Programs ATTESTED December 14, 1993
Sheriff PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
M382 (10/88) -�
r.`
Expense Money for Attendance at F.B.I. Academy
November 18, 1993
Page 2
III. REASON FOR RECOMMENDATION/BACKGROUND (continued)
All students in the National Academy Program are required to take a minimum of 16, or a
maximum of 19, semester hours of academic work from each of the following disciplines:
Education and Communication Arts
Management Science
Forensic Science
— Legal
Behavioral Science
All students are required to take a physical training program which generally meets for two hours,
two times a week, for 11 weeks. They are also required to take 30 hours of instruction in the
Specialized Instruction Program.
While the federal government pays for tuition, housing and some meals, there are numerous
incidental expenses incurred during the period of the Academy,such as:,.
A. Mandatory participation fees. A student assessment is collected at the beginning of
Academy to cover costs of recreational/exercise equipment, several mandatory social
functions, obligatory awards to Academy counselors and section leaders.
B. Travel expenses while attending the Academy, gasoline, fares and rentals, i.e. airport
shuttle fare to Academy.
C. Mandator Academy uniforms, i.e. firearms range clothing, gym clothes, special section
shirts.
D. Miscellaneous expenses, i.e. weekend meals,laundry, obligatory,social activities during
evening and weekend hours,intramural sports,cultural exchanges,expenses for graduation.
It is recommended by the Academy that an attendee's agency provide financial assistance for its
candidate to fully participate in the National Academy program.
Past County practice has been to expend expense money without the recipient having to justify
all expenses. A telephone survey of some local agencies indicate a policy of financial support up
to $2,000 to Academy attendees with no receipt required.
IV. CONSEQUENCES OF NEGATIVE ACTION
Current County practice is to authorize expenditure for financial support to the attendee of the
F.B.I. National Academy without the requirement to provide expenditure receipts.
Continuation of this practice, without considering the reality of the financial requirements of
Academy attendance, places an enormous burden on the attendee, who must perform at a
satisfactory academic level while also being absent from his/her home and family during the
11 week period of the Academy.
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